Operations Coordinator - Energy & Resources
Operations Coordinator - Energy & Resources
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1 Vacancy
Job Description
CIMAs Energy & Resources team is a key player in the energy transition. With more than 700 highly qualified professional in this business sector we are one of the largest teams specializing in this discipline among consulting engineering firms in Canada. Guided by an entrepreneurial culture based on innovation sustainability multidisciplinary agility and collaboration we support our clients at all stages of their projects from feasibility studies to commissioning. From the production of electricity from renewable sources to resource transformation our expertise markets are the driving force of a successful energy transition. Regardless of the delivery mode our clients choose we have the skills and experience required to deliver innovative solutions adapted to their reality. Join us and immerse yourself in a dynamic innovative and collaborative environment where youll make a real impact. Together well push boundaries and go above whats expected of us to meet the challenges of tomorrow and engineer a better world!
This role is ideal for a self-starting operations professional who thrives in a fast-paced environment and wants to make a real impact by supporting high-level leadership across a dynamic multidisciplinary organization.
This position will be based in our Mississauga office.
Job Responsibilities:
- Assist and support management of the Energy & Resources team in business development administrative correspondence managing calendars priorities and follow-ups.
- Coordinate meetings of various committees customer and partner follow-ups by preparing schedules ensuring logistics and drafting minutes.
- Manage task tracking meeting notes and action item logs to ensure momentum on high-priority initiatives.
- Collaborate with other departments stakeholders and resources. Filter and manage incoming and outgoing communications respond to appropriate requests redirect messages and follow up with appropriate members.
- Keep documentation organized and easily accessible ensuring the accuracy meeting minutes and decisions taken.
- Write revise and edit documents reports proposals presentations and other materials required by management. Organize and maintain files and correspondence update databases and information management systems.
- Assist in the consolidation and reporting of monthly performance data (e.g. revenue utilization backlog) and develop dashboards and slide decks for internal and external reporting.
- Provide support with proposal preparation ensuring proper formatting and content organization.
- Assist in the consolidation and reporting of monthly performance data (e.g. revenue utilization backlog).
- Support development of dashboards and slide decks for reporting to the C-suite and board-level stakeholders.
- Monitor key KPIs and flag variances requiring management review or intervention.
- Support the execution of national initiatives involving project delivery strategic partnerships and operational integration.
- People & Operations Support
- Coordinate onboarding training and other compliance and performance tasks for staff reporting into the VP.
- Liaise with HR Finance and other corporate functions to streamline processes as assigned by management
- Support travel planning conference attendance logistics and professional development activities for the management
Qualifications :
- A diploma or degree in Business Administration Project Management or a related field is preferred.
- At least 5 years of experience in administrative support project coordination or a related role. Experience in the construction engineering or project management industry is an asset.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Familiarity with Microsoft Dynamic 365 ERP and CRM applications is a plus.
- Strong focus on accuracy and quality control in document preparation and formatting.
- Excellent written and verbal communication skills for interacting with clients team members and vendors.
- Ability to manage multiple tasks prioritize effectively and meet deadlines in a fast-paced environment.
At CIMA we value diversity of talent and perspective. You think you can add value but dont meet all the job requirements We invite you to apply because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.
Why choose CIMA Because we offer you:
- Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
- Employee and Family Assistance Program
- Retirement Savings Plan (RRSP) with up to 4% employer contribution
- As an employee-owned company an annual opportunity to purchase shares for all employees
- Flexible work schedule in a hybrid work mode
- Work/Life balance policy across Canada
- 3-5 weeks of vacation based on years of relevant experience
- Tailored training to improve your existing skills
Additional Information :
Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).
In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.
Accommodations are available on request. Your Business Partner will process your request.
Find out about The CIMA advantage - CIMA.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
