UNIV - Accounting/Fiscal Manager I - Department of Pathology and Laboratory

Job Purpose

Reporting directly to the Vice Chair of Finance and Administration the Accounting/Fiscal Manager I position is responsible for performing professional duties in accounting and finance operations including reconciliations accounts payable accounts receivables procurement record maintenance budget preparations and general accounting duties for the Department of Pathology and Laboratory Medicine. Works collaboratively with faculty and staff the research division MUSC Finance and Administration UMA MUSC and MUSC Foundation Accounts Payable vendors and other pertinent internal and external areas.

Duties and Responsibilities

30% 1.1 Assists professional staff in implementing financial procedural changes determining fund sources and ensuring fund availability. Reviews department financial documents including credit card purchases purchase requisitions and travel requisitions prepared by other administrative staff for accuracy of FDM numbers account numbers and arithmetic functions. Approves requisitions expense reports and internal service deliveries as Cost Center Manager in OurDay. Provides guidance and training for those within the department responsible for submitting expense reports and procurement transactions for UMA/MUSCP and MUSC cost centers. Prepares foundation check requests in PaperSave as needed. Processes all professional service agreements and other documents that require General Counsel review in Symplr; including but not limited to autopsy service agreements and special event agreements. Ensures all required follow-up actions are completed for contract execution. Monitors expiration dates for upper leadership and proactively begins contract renewal processes when appropriate. Provides training and assistance to other staff who use Symplr.

25% 1.2 Responsible for the daily fund management of all Cost Center FDMs including Federal and Foundation grant accounts. Creates and maintains internal budget trackers for all Cost Centers and grants including both internal budget trackers and OurDay reports such as Drive Files for PIs division chiefs and department leadership. Prepares monthly reconciliation of departmental expenses using various financial reports from OurDay as well as reviews and evaluates organizational financial records for accuracy. Resolves any specific accounting errors through the creation of journal entries. Works closely with Department Leadership on problem resolution.

20% 1.3 Serves as Pathology Outreach Services liaison working closely with the Outreach Services Laboratory Manager and laboratory associates on monthly billing and other regulatory and/or compliance matters. Serves as clinical revenue liaison working directly with Revenue Cycle regarding billing concerns and processing directed consult payments for pathologists utilizing information contained in Epic.

15% 1.4 In collaboration with the Vice Chair of Finance and Administration and the Grant Administrator for the Department of Pathology and Laboratory Medicine prepares Costing Allocations/Payroll Accounting Adjustments and Affiliate Salary Worksheets as required due to changes in assigned effort on cost centers salary increases encumbrance extensions employment status etc. on assigned projects. Works closely with Department Leadership and Grant and Finance colleagues to ensure proactive submission of costing forms accurate accounting of research effort and adherence to divisional funds flow plan. Coordinates quarterly effort reporting process ensuring compliance with Federal State Institutional and agency specific guidelines.

5% 1.5 Prepares sponsor invoices and tracks all steps of receiving and recording revenue for clinical trials including communication with sponsors submitting Customer Invoices in OurDay and communicating with the cashiers office to appropriately allocate received funds. Tracks balances of clinical trials to distribute effort appropriately to study coordinators based on actual effort and received funds. Monitors unclaimed cash report to find any payments that may have been received and files appropriate forms to claim payments.

5% 1.6 Provides support to Vice Chair of Finance and Administration during annual tripartite mission based departmental budget preparation and ensure adherence to departmental budget throughout the year by assigning proper project and account codes to lessen annual budget variances.