Program Specialist (Special Events Manager)
Program Specialist (Special Events Manager)
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$ 89981 - 126613
1 Vacancy
Job Description
THE POSITION
With supervisor approval incumbents may be eligible for intermittent remote work;however they must physicallyresidewithin the Sacramento region orhave the ability toregularly report to a City of Sacramento physical worksite with little notice.
The Program Specialist for the Entertainment Services Division of the Convention & Cultural Services Department oversees the Special Event Program for the City of Sacramento. The Special Event Program is responsible for permitting events in the public right-of-way including streets sidewalks alleys and other public property. In 2024 there were over 1200 special event days permitted through the program. This position works closely with representatives from other departments event organizers and other interested parties to foster a welcoming environment for safe events that enrich Sacramento. The Program Specialist is responsible for developing and implementing strategies to streamline processes creating proactive policies that reduce barriers for applicants and being mindful of public concerns all while ensuring vibrant and safe events take place. The position will work closely with the Entertainment Venue Program team the Sacramento Film and Media Office and the Office of Nighttime Economy.
IDEAL CANDIDATE STATEMENT
The ideal candidate will have a deep understanding of the impact that special events have on the vibrancy diversity and economic vitality of a community. They will also understand the importance of the role that policy and regulation play to ensure safety minimize negative impacts and establish an equitable landscape.
Desirable qualities of an ideal candidate include:- Implementer: Can evaluate existing special event environment and identify opportunities for improvement using a variety of tools including but not limited to education policy outreach regulation promotion and incentivizing. The skill to create new approaches designs process technologies and systems to achieve desired results.
- Collaborator: Has interpersonal and leadership skills necessary to build and foster a positive and collaborative team. The ability to work with a wide array of interested parties from other City departments outside jurisdictions applicants and special event professionals with varying viewpoints.
Under general direction the Program Specialist plans directs and supervises all of the activities of a major department or Citywide program or project with moderate visibility and impact; conducts studies and makes recommendations; monitors program compliance; represents the department in contacts with media internal and external agencies and organizations.
DISTINGUISHING CHARACTERISTICS
This advanced journey level class in the professional series is populated with multiple incumbents. The Program Specialist is distinguished from the next lower class of Program Analyst in that the Program Specialist manages multiple programs or moderately visible programs with greater department or Citywide impact. This class is distinguished from the next higher classification of Program Manager in that the Manager is responsible for administration and management of programs and projects with high visibility and substantial Citywide impact.
This class is distinguished from the class of Administrative Officer in that the latter is responsible for all internal administrative functions for a department.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by a department or division head. Some assignments require responsibility for direct or indirect supervision of lower level professional technical and clerical personnel. Some positions function as internal consultants and require coordination among multiple divisions in a department.ESSENTIAL DUTIES AND RESPONSIBILITIES
- Plans coordinates and administers a project or program with department or Citywide impact; supervises trains and evaluates the work of professional technical and clerical staff.
- Confers with department heads division managers members of professional staff and other officials concerning the administrative needs and requirements related to the program or project; represents the program in contacts with news media business and civic organizations other City departments and various outside public and private agencies.
- Interprets new policies procedures and regulations and develops new or amended programs or projects as need dictates monitors program objectives to assure compliance with State and administrative regulations and program guidelines.
- Conducts studies and surveys performs research and analysis and prepares recommendations for department management; monitors and evaluates program effectiveness and outcomes; creates and implements program policies and procedures; develops guidelines forms and related documents.
- Reviews grant opportunities; compiles and analyzes information for preparation of grants contracts and agreements; negotiates terms; implements monitors and prepares reports on conduct and performance of grants.
- Identifies program project or system enhancements; selects and coordinates installation of new and revised programs and systems.
- Provides exceptional customer service to those contacted in the course of work.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
- Plans coordinates and administers a project or program with department or Citywide impact; supervises trains and evaluates the work of professional technical and clerical staff.
QUALIFICATIONS
Knowledge of:
- Principles and practices of public administration and governmental finance budgeting and accounting.
- Procurement methods.
- Research techniques methods and procedures.
- Methods and practices of modern office management.
- Principles and practices of program management and administration.
- Technical report writing.
- Methods of analysis.
- Principles and practices of supervision.
- Managing multiple tasks and deadlines.
- Customer service including dealing with people under stress and problem solving.
- Use of computers computer applications and software.
- Effectively plan develop and implement a comprehensive program with a broad scope and high degree of complexity.
- Supervise and direct professional technical and clerical staff.
- Analyze fiscal problems and make sound policy and procedural recommendations.
- Make effective presentations to public officials committees and outside agencies.
- Establish and maintain effective working relationships with employees and the general public.
- Prepare technical and analytic reports.
- Communicate effectively orally and in writing.
- Make program or project changes based on analysis of results new legislation or departmental changes.
- Meet multiple deadlines.
EXPERIENCE AND EDUCATION
Experience:
Four years of progressively responsible professional-level administrative experience.
-AND-
Education:
A Bachelors Degree from an accredited four-year college or university with major coursework in business or public administration or a closely related field.
Note: It is highly desirable the required years of professional-level experience be attained in a governmental jurisdiction.
Substitution:
Additional qualifying experience may substitute for the required education on a year for year basis.PROOF OF EDUCATION
Should education be used to qualify for this position then proof of education such as but not limited to university/college transcripts and degrees should besubmittedwith your application andwill beat the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by acredentialsevaluation service.Evaluation of education records will be due at time of appointment.
- Principles and practices of public administration and governmental finance budgeting and accounting.
THE SELECTION PROCEDURE
Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mailfrequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.
1. Application:(Pass/Fail) All applicants must complete andsubmitonlinea City of Sacramento employment applicationby the final filingdeadline;Employment applications must besubmittedonline; paper applications will not be accepted.
Employment applicationswill be considered incomplete and will be disqualified:
If applicants do not list current and past job-related experience in theduties area of theWork Experience section.Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
If see resume is noted in the Work Experience section; a resume will not substitute for the informationin the Work Experience section.
Position/job titles will not be considered indeterminingeligibility for meeting the minimum qualifications for this position.
Proof of education such as but not limited to university/college transcripts and degrees should besubmittedonlinewith your application. Proof of educationwill beat time of appointment.
2. Supplemental Questionnaire:(Pass/Fail) In addition to the City of Sacramento employment application all applicants must complete andsubmitonline responses to the supplemental questionnaire to the City of Sacramento Employment Officeby the final filingdeadline;Responses to the supplemental questionnaire must besubmittedonline; paper questionnaire will not be accepted.
Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
A resume will not substitute for the informationin the supplemental questionnaire.
Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process.
3. Screening Committee:(Pass/Fail) -All applications received by the final filing deadline will beforwardedto the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications asstatedon the job announcement for applications selected by the hiring department.
4. Interview Process:Human Resources willforwardapplications to the hiring department. Thosedeterminedto be the most qualified candidates will be invited toparticipatein an interview process.
5. Conditional Hire:Upon receipt of a conditional offer the selected candidate must complete and pass Live Scan/fingerprinting.If applicable candidates may also need to pass a pre-employment medical exam controlledsubstanceand/or alcohol test andpossessany required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
QUESTIONS:
For questions concerning this job announcement and the application process:For technical support between 6 AM - 5 PM PT contact Live Application Support at .
Visit the City of Sacramento Human ResourcesDepartment website at an email to;or
Call the Human Resources Department at (916) 808-5726
Required Experience:
Manager
Employment Type
Full-Time
