Office Assistant - Bilingual (English/Korean)
Office Assistant - Bilingual (English/Korean)
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Job Description
Objective
The Office Assistant is responsible for providing support to the office management team and ensuring smooth day-to-day operations. This role involves managing inventory and replenishing supplies as needed.
Key Responsibilities
1. Support Office Management:
- Assist in coordinating office events meetings and conferences.
- Handle incoming and outgoing mail packages and deliveries.
- Provide administrative support including answering phones managing calendars and scheduling appointments.
- Collaborate with other office staff to ensure efficient workflow and effective communication.
2. Inventory Management:
- Monitor and maintain supplies ensuring an adequate stock of necessary items.
- Regularly check inventory levels and create purchase orders to replenish supplies.
- Coordinate with vendors and suppliers to ensure timely delivery of ordered items.
- Conduct periodic audits to reconcile physical inventory with records.
3. Supply Replenishment:
- Receive and inspect incoming shipments of supplies verifying accuracy and quality.
- Organize and distribute supplies to appropriate departments or employees.
- Collaborate with colleagues to identify supply needs and ensure their timely fulfillment.
- Keep track of supply usage patterns and anticipate future requirements.
4. Documentation and Record-Keeping:
- Maintain accurate records of inventory levels purchases and expenditures.
- Update inventory databases and tracking systems to reflect current stock status.
- Generate reports on inventory usage cost and trends as required.
- Assist in maintaining organized files and records related to office operations.
* This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned by the Office Manager or supervisor.
Salary: 50000 - 55000 /yr.
Qualifications :
Bachelors degree in business administration or a related field.
1 years of office administration experience.
Proficiency in Microsoft Office Suite (Word Excel Outlook Access).
Strong multi-tasking and time-management skills.
Excellent communication and organizational skills.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
