Assistant Clerk (41-6802) Anchorage Archives & Central Services
Assistant Clerk (41-6802) Anchorage Archives & Central Services
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Job Description
Job Description
As of May 9 2025 the Alaska Court System is still hiring!
You may submit your resume directly to.
Please include the position and location you are applying for and transcripts if using education to meet minimum qualifications.
The Archives and Central Services Division of the Alaska Court System (ACS) is accepting applications for an Assistant Clerk (salary range 9). This position is grant-funded for a minimum of three years.
Under general supervision the incumbent will be responsible for the archival preservation of all permanent documents of the ACS. The position requires training and knowledge of court documents as well as indexing and digital retrieval processes.
Regular job duties will include the following:
- Receive boxes of case files from statewide court locations; inventory case files by court location and case type;
- Prepare case files and papers for scanning and microfilming; identify permanent from non-permanent documents; mend torn pages and create target sheets;
- Operate computer to index data adding case files and audio media to inventory;
- Conduct box audits of all cases scanned as a quality control device; compare index sheets to case files in each box;
- Evaluate confidential boxes in preparation for final disposition and destruction;
- Make audio duplicates upon request;
- Maintain logs and reports to document individual production and reporting of individual time.
- Lift items weighing up to 35 pounds on a regular basis.
- Spend significant time preparing case files for archiving to meet production schedules.
The Work Hours
Full-time court employees are currently scheduled to work 37.5 hours per week. Work hours for this position are Monday - Friday 8:00 a.m. to 4:30 p.m.LEGAL RIGHT TO ACCEPT EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
Typical Benefits for Full Time Employees Include:- 12 paid holidays per year
- Medical and dental coverage for employee and eligible dependents
- Vision plan (optional)
- Employer-paid Basic Life insurance with additional coverage available
- Membership in the Public Employees RetirementSystem (PERS)
- Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
- Alaska Deferred Compensation Plan (optional)
- Personal leave accrual
See for additional information.
For more information on the Alaska Court System please visit:
For information about what state courts do please watch the following short video:
VIDEO: The who what when where and how of state courtsThe Alaska Court System is an EEO employer and proudly promotes diversity.
Minimum Qualifications
A high school diploma or General Education Development (GED) certificate AND six months of general clerical or customer service work experience.
Substitution:
Additional qualifying work experience may be substituted for the required education on a year-for-year basis.A bachelors degree may substitute for the required six months of general clerical or customer service work experience; or completion of an appropriate vocational training course of study such as business college may be substituted for the required six months of general clerical or customer service work experience on a month-for-month basis.
Additional Required Information
This applies to your application submission.
Documents to beAttached to the Application(REQUIRED):- Post-secondary transcripts if using education to meet minimum qualifications.
Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process you must provide the following at the time of the interview (if not already attached to your application):- Copies of your most recent (2) performance evaluations if available.
- A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and/or email addresses.
WORK HISTORY
If using work experience not already documented in your application provide the employers name your job title dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not the applicant will not advance to the interview and selection phase of the recruitment.
EDUCATION
If post-secondary education is required to meet the Minimum Qualifications you must fill in the Education and Training section of the application. If you have not obtained a degree please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately we cannot always interview all applicants. If your application is considered not qualified you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified you may appeal this decision to the Human Resources Director at 820 West 4th Avenue Anchorage AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety applicants who have a spouse close relative and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure please contact the Human Resources Department at . The Court System reserves the right to confirm all background information.Contact Information
Contact Title: Recruitment
E-Mail:Mailing Address: 820 West 4th Avenue Anchorage AK 99501
Phone Number:
Employment Type
Full-Time
