Office Manager / Recruiting Coordinator
Office Manager / Recruiting Coordinator
Posted on :
05-06-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
05-06-2025
Job Description
The Company
Gridmatic Inc. is a high-growth startup with offices in the Bay Area and Houston that is accelerating the clean energy transition by applying our expertise in data machine learning and energy to power markets. We are the rare startup that has multiple years of profitability without raising venture capital. Gridmatic is a great place to work with a culture that values teamwork continuous learning diversity and inclusion. We move quickly and fix things. We are environmentally and data-driven with a growth-oriented academic mindset. We value integrity as much as excellence.
Were seeking a versatile and proactive Office Manager and Recruiting Coordinator to manage our day-to-day office operations and support our recruiting team. This dual role is perfect for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. Youll be instrumental in creating a welcoming workplace culture while helping us attract and hire top talent.
Recruiting Coordination (60%)
- Serve as primary point of contact for candidates throughout the interview process.
- Schedule interviews (virtual and in-person) across multiple time zones and complex calendars for all open roles.
- Maintain candidate pipeline visibility and update tracking systems daily.
- Manage candidate correspondence ensuring timely and professional communication focusing on positive candidate experience.
- Work with hiring managers to collect candidate feedback and manage Lever pipeline.
- Support recruiting team with data management for career fairs conferences and other external events.
- Be the primary point of contact with external recruiters.
Office Management (30%)
- Serve as the primary point of contact for building management and service providers.
- Coordinate office maintenance repairs and improvements.
- Oversee daily office operations and facilities management ensuring a welcoming and productive work environment.
- Act as the primary point of contact for employees on office-related issues.
- Assist with planning company offsites and events.
- Greet and welcome external guests and candidates.
Administrative Support (10%)
- Assist executive team with calendar scheduling and other administrative tasks.
- Manage calendar invites for reoccurring company meetings.
Qualifications
- Ability to be on-site at our Cupertino office five days a week.
- 1 year(s) experience working in a fast-paced environment ideally at high-growth startups.
- Strong organizational skills with ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Experience with applicant tracking systems (ATS) or similarly complex systems we use Lever.
- Bachelors degree preferred or equivalent recruiting HR or relevant administrative work experience.
$80000 - $110000 a year
You will also receive Stock Options (ISOs)
Taking care of you today:
- Continuing Education Opportunities
- Flexible PTO
- Medical Dental and Vision plans with competitive employer contributions
- Pre-Tax commuter benefits
- $1500/year non profit donation matching program through Millie
- Home Office Stipend
Protecting your future for you and your family:
- 401K contribution match up to 4%
- Company-paid parental leave
- Company Paid Life Insurance
FAQ
Whats your policy on remote work
We value the ability to work and collaborate in-person in our early stage as a startup so Gridmatic will ask you to be in office 5 days a week for this role.
Join our team and make a difference! Click below or email us at
Required Experience:
IC
Employment Type
Full-Time
Department / Functional Area
Key Skills
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