Executive Assistant to CMO & CPO

Description

Sprout Social is looking to hire an Executive Assistant to support our Chief Marketing Officer (CMO) and Chief People Officer (CPO).

Why join Sprouts team

Our Marketing team is focused on building a powerful brand and fueling customer growth through innovative campaigns content and experiences. The People team ensures Sprout remains a place where people thrive through magnetic culture programs and initiatives that foster belonging growth and exceptional performance.

This role offers a unique opportunity to support executives at the helm of these efforts and work closely with their Chiefs of Staff to enable seamless coordination and execution. Youll provide a wide array of administrative logistical and project-related support while also having the opportunity to flex your creative communication and organizational skills to help bring employee experiences and executive priorities to life.

This role reports to the Chief of Staff to the CMO with a dotted line to the Chief of Staff to the CPO.

What youll do

As the Executive Assistant youll play a key role in helping two dynamic executives (our CMO and CPO) stay focused on what matters most. Youll bring a proactive mindset sharp attention to detail and excellent communication skills to everything you do. Whether its navigating shifting priorities supporting team culture moments or crafting standout presentations youll balance independent ownership with strong collaboration always staying a step ahead.

• Youll own complex calendar management for both executives aligning time to priorities and business needs. You can expect complex scheduling needs and leverage problem-solving at small and large scales to unlock calendar puzzles.
• Youll book and manage travel and expenses maximizing executive experience and minimizing disruption even when plans change. Expect to promptly address logistical needs before and during travel collect receipts track expenses and submit expense reports after travel.
• Youll provide in-person support at our Chicago office when executives are in person including partnering with the Workplace Experience team for Board meeting support and partnership with Chiefs of Staff for team on-sites and in-office events.
• Youll create compelling executive-ready presentations and team decksoften owning the visual design and flowwhile keeping messaging sharp and aligned to audience and purpose.
• Youll support employee experience and culture initiatives including recognition programs appreciation moments and internal communications that help bring Sprouts values to life.
• Youll support project tracking and light coordination work helping ensure timelines deliverables and communication stay on track for key initiatives.
• Youll act as a trusted partner and liaison and apply the utmost discretion given your access to sensitive information that others within the company may not be privy to.
• Youll partner with Chiefs of Staff on additional responsibilities and should bring a flexible mindset to this role well work together to deliver exceptional support so our executives can focus on the most important things that drive business impact.

What youll bring

The minimum qualifications for this role include:

• 5 years of experience providing high-level administrative support to C-suite executives including previous or current experience as an Executive Assistant
• Experience in SaaS or technology industries
• Proven ability to work independently proactively anticipate executive needs and make informed decisions
• Excellent time management prioritization and executive-facing communication skills
• Strong attention to detail and precision in all aspects of work
• Expertise in office and communication software such as Google Workspace (Google Calendar Gmail Drive) Slack and Zoom
• Extensive experience with expense management and travel booking software
• Willingness to provide flexible support outside regular office hours as needed. While we aim for a consistent schedule occasional exceptions may arise
• Ability to work from Sprouts Chicago office on a weekly basis with potential for additional in-office days based on business need

Preferred qualifications for this role include:

• Strong ability to build relationships across disciplines and levels including with executive leadership
• Willingness to expand both Marketing and People industry knowledge and expertise
• A strategic mindset for this role and the impact of the work
• A desire to set and continuously raise the bar for this new role

How youll grow

Within 1 month you will...

• Complete Sprout Socials new hire training and onboarding program alongside other new team members gaining a comprehensive understanding of our products and how your role contributes to the organizations success.
• Collaborate with the Chiefs of Staff to define key success metrics for your role and establish a framework for measuring progress.
• Develop a deep understanding of the CMO & CPOs priorities leadership styles and communication preferences.
• Establish relationships with key stakeholders across the company within Marketing and People teams and with Sprouts Executive Leadership Team (ELT).
• Begin managing daily administrative tasks including email triage meeting preparation and scheduling ensuring efficiency and organization.
• Familiarize yourself with internal systems tools and processes to support the teams efficiently.

Within 3 months you will

• Take full ownership of scheduling travel logistics event coordination and communications ensuring no conflicts or bottlenecks.
• Build strong relationships with cross-functional leaders in Marketing and People to understand their working models and ensure seamless collaboration.
• Drive process improvements to streamline administrative workflows and increase efficiency.
• Support cross-functional projects by collaborating closely with Marketing and People teams and the Chiefs of Staff to ensure timely execution and alignment with strategic goals.
• Collaborate on the planning and execution of high-profile meetings team offsites and in-person events in our Chicago office ensuring all logistics are handled smoothly.

Within 6 months you will...

• Anticipate the needs of the CMO & CPO proactively managing their schedules and reducing their administrative workload.
• Continuously refine administrative processes to improve efficiency and enhance communication flow between technical leadership and their teams.
• Take on increasing responsibility for supporting high-impact cross-departmental initiatives ensuring smooth coordination and execution across teams.

Within 12 months you will...

• Collaborate with the Chiefs of Staff to streamline and enhance scheduling and workflow practices driving greater efficiency and effectiveness.
• Continue refining and improving administrative processes to increase efficiency for the executives and their teams.
• Actively seek and respond to feedback from peers customers and leadershipboth solicited and unsolicitedto continuously improve processes and outcomes.
• Bring fresh ideas and innovative solutions to the table using your unique skills and perspective to drive positive change and make an impact in ways we havent yet imagined.

Of course what is outlined above is the ideal timeline and responsibilities but things may shift based on business needs and other projects and tasks could be added at the discretion of your manager.

Our Benefits Program

Were proud to regularly be recognized for our team product and culture. Our benefits program includes:

• Insurance and benefit options that are built for both individuals and families
• Progressive policies to support work/life balance like our flexible paid time off and parental leave program
• High-quality and well-maintained equipmentyour computer will never prevent you from doing your best
• Wellness initiatives to ensure both health and mental well-being of our team
• Ongoing education and development opportunities via our program and employee-led diversity equity and inclusion initiatives.
• Growing corporate social responsibility program that is driven by the involvement and passion of our team members
• Beautiful convenient and state-of-the-art offices in Chicagos Loop

Individual base pay is based on various factors including work location relevant experience and skills the responsibility of the role and job duties/requirements. In the United States we have two geographic pay zones. For this role our current base pay ranges for new hires are:

• Zone 2 (Illinois): $80000 (min) $100000 (mid) $120000 (max) USD annually

The listed ranges represent the expected earning potential in this position. Starting salaries for well-qualified new hires are typically around the midpoint of the range. These ranges were determined by a market-based compensation approach; we used data from trusted third-party compensation sources to set equitable consistent and competitive ranges. We also evaluate compensation bi-annually identify any changes in the market and make adjustments to our ranges and existing employee compensation as needed.

Base pay is only one element of an employees total compensation at Sprout. Every Sprout team member has an opportunity to receive restricted stock units (RSUs) under Sprouts equity plan. Employees (and their dependents) are covered by medical dental vision basic life accidental death and dismemberment insurance and Modern Health (a wellness benefit). Employees are able to enroll in Sprouts companys 401k plan in which Sprout will match 50% of your contributions up to 6% with a maximum contribution. Sprout offers Flexible Paid Time Off and ten paid holidays. We have outlined the various components to an employees full compensation package here to help you to understand our total rewards package.

Sprout Social is proud to be an Equal Opportunity Employer and an Affirmative Action Employer. We do not discriminate based on identity- race color religion national origin or ancestry sex (including sexual identity) age physical or mental disability pregnancy veteran or military status unfavorable discharge from military service genetic information sexual orientation marital status order of protection status citizenship status arrest record or expunged or sealed convictions or any other legally recognized protected basis under federal state or local law. Learn more about our commitment to diversity equity and inclusion in our latest DEI Report.

If you require a reasonable accommodation for any part of the interview process or to submit your application please email us at Include the nature of your request and your preferred contact information. Well do everything we can to support your success during our recruitment process while upholding your privacy. Please note that only inquiries regarding accommodations will receive a response from this email address; other inquiries will not be addressed (e.g. you send your resume but are not requesting an accommodation).

For more information about our commitment to equal employment opportunity please click here (1) Equal Opportunity Employment Poster (2) Sprout Socials Affirmative Action Statement (3) Pay Transparency Statement.

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Additionally Sprout Social participates in the E-Verify program in certain locations as required by law.