Procurement Support Administrator UK, Netherlands, Belgium and Luxembourg - H/F/X

Job Description

Within the Procurement Department of Accor you will join the Procurement Business Support Operations (PBS Operations) Europe & Corporate team as a Procurement Support Administrator for the geographical area: United-Kingdom Netherlands Belgium and Luxembourg. The PBS Operations team has the main responsibilities of managing nominating contracts supplier invoicing declaration control and distribution to hotels (Process Spend & remuneration).

In collaboration with various internal and external stakeholders of the Accor Procurement department you will work and communicate mainly with buyers financial controllers commercial teams as well as suppliers and clients.

You will manage the activity in your area from AstoreSuite the platform dedicated to managing the database of nominated suppliers at Accor. AstoreSuite centralizes all supplier contracts and hotel contacts and allows the monitoring of the different stages of the remuneration process from the declaration of turnover by suppliers to the issuance of invoices.

Main missions:

1. Supplier & Contract Management
   • Supplier creation
   • Contract encoding in A2S (AstoreSuite/Accors Procurement ERP)
   • Contact updates
   • Data analysis (contract status tracking documents in A2S...)
   • Data maintenance and updates in A2S
2. Management of Declaration Campaigns in AstoreSuite
   • Prepare communications to suppliers
   • Pre-launch campaign analysis (establishment database checks)
   • Management of activity reports and dashboards
   • Supplier reminders
   • Supplier invoicing
3. Annual Declarative Control (ZeMatch)
   • Analysis of discrepancies between hotels accounting data and suppliers declarations for follow-up
   • Analysis and resolution of disputes
   • Reminders to buyers and suppliers
4. Distribution of Remuneration of Services to Hotels
   • Preparation of the necessary files for the calculation of the distribution for United-Kingdom Netherlands Belgium & Luxembourg
   • Communication & follow-up of the distribution
   • Answer clients claims & questions

Your Team and Work Environment:

• The International Procurement Department is responsible for sourcing negotiating and promoting its product and service offerings to cover 100% of the food and non-food procurement needs of Accor hoteliers and partner hotels (20 countries 250 people)
• This entity is undergoing a digital transformation: this change involves our ability to reassure our current hotelier clients maintain a close daily relationship and develop procurement partnerships with new entities specialized in hospitality or catering

Qualifications :

Profile:

• Minimum Bac 3 training in Audit Finance Management International Trade Hospitality
• Written and spoken English mandatory

Skills:

• Aptitude for numbers
• Good knowledge of Microsoft Office
• Mastery of Excel: pivot tables databases
• Good interpersonal skills

Personal Qualities:

• Rigour and personal organization
• Respect for procedures and deadlines
• Team spirit and versatility
• Initiative and analytical skills
• Dynamism and responsiveness

Informations supplmentaires :

And what are our commitments

To the world

• We are committed to the world around us with a strong employer culture focused on the development of our 300000 talents.

To your career

• We empower all our employees to master their work-life balance and provide them with the means to shape their work environment to reflect their personal vision.
• Training and career development paths are defined both individually and collectively so we can grow together every day.
• We celebrate the richness of diverse nationalities backgrounds and stories that make up our workforce. We encourage diversity in personalities and career paths and adapt to the specific needs of our employees including those with disabilities.

And what are the Accor Employee Benefits

A real work-life balance:

• Remote work: Up to 8 remote workdays per month depending on team rituals with an equipment allowance and daily compensation provided.
• For autonomous managers (non-executives): A 216-day annual package granting up to 12 additional paid leave days (RTT) per year depending on the year.
• Work from Everywhere: Personal access to over 500 coworking spaces many of which are located in our hotels offering an opportunity to connect with our hospitality colleagues.
• ALL - Heartist Program: Preferential rates and flash offers for unforgettable stays and experiences at all Accor locations and with our worldwide partners. Over 70 partners in various categories (Travel Gourmet Wellness Sport etc.) to cater to all your desires.
• At our Issy-les-Moulineaux headquarters: Collaborative workspaces a corporate restaurant with unlimited coffee game and sports areas concierge services and a park just across the street.

Attractive financial benefits:

• Meal vouchers worth 10 each.
• A mandatory health insurance plan financed 50% by Accor with no extra cost for dependents.
• Profit-sharing and incentive plans with company matching contributions for PEEG/PERCOL savings plans.
• A Sustainable Mobility Package of up to 600/year for employees using eco-friendly transportation or 75% reimbursement for the NAVIGO Pass.
• A works council (CSE) that supports cultural vacation sports holiday and family event activities.

Career-long support within the Group:

• Learning & Development: Talent management is at the heart of our HR strategy with an excellent training catalog offering numerous opportunities for cross-functional and international mobility.
• Referral program: Earn 1500 gross for helping recruit qualified profiles.
• Heartist for Good Program: Get involved with a charity of your choice from those available on our volunteering platform (1 day per year offered by the Group during your working hours).

Does this mission inspire you

For us recruitment is above all about connections.

Apply now and we will guide you through the following steps:

1. A meeting with the managers and team members.
2. For certain roles you may also be asked to complete a test a case study or a questionnaire about your personality and motivations.
3. A final interview with our Human Resources team to discuss our Groups culture work environment training programs career opportunities and various employee benefits.
4. Personalized feedback.

Remote Work :

No

Employment Type :

Full-time