Office Administrator (Carlyle, IL)
Office Administrator (Carlyle, IL)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 47552 - 55973
1 Vacancy
Job Description
Duties & Functions:
- Serve as the liaison for building management vendors review and approve vendor invoices and provide administrative support for maintenance requests.
- Keep the office informed of various announcements notifications and activities in and around the office.
- Perform receptionist duties greet visitors as well as screen and direct phone calls to appropriate staff.
- Maintain an organized and presentable front lobby and office environment.
- Manage incoming and outgoing mail and packages and distribute as needed prepare and send certified mail.
- Create maintain and update documents in MS Word Excel PowerPoint Outlook and SharePoint as needed.
- Operate office machines including but not limited to copiers printers postage lamination and binding machines.
- Assist in the ordering and stocking of office supplies.
- Coordinate distribution of resources from the Carlyle office to various offsite locations.
- Manage special administrative projects and assist with special events including meetings catering educational events blood drives etc. for internal and external stakeholders.
- Assist the Carlyle office with various administrative and operational requests including but not limited to posting the HR team weekly job listing.
- Assist the Maschhoff family with special projects and requests as needed.
Minimum Qualifications
Education: High school diploma or GED required; Associates or bachelors degree in business administration or related field strongly preferred.
Experience: 4 years
Knowledge Skills and Abilities:
Knowledge of:
Multi-line switchboard and voice messaging systems
Microsoft Office Software Suite (Word Excel Outlook PowerPoint) moderate level
Internet Explorer
Electronic filing systems audiovisual print scan copy equipment
Business machines such as lamination postage binding
Skilled in:
Clear and concise written and verbal communication
Organization and planning in a demonstrated logical and methodical manner
Productive multi-tasking
Typing 50 wpm
Ability to:
Demonstrate professionalism in demeanor appearance and communication
Maintain appropriate interpersonal relationships with employees and customers
Exercise sound business judgment to make decisions and solve problems
Exercise discretion when handling confidential information
Operate independently and demonstrate initiative
Recognize workload priorities and plan effectively
Be productive in a fast-paced work environment
Adapt readily to new software systems
Compensation:
Targeted pay range of $47552 $55973 USD annually depending on experience and qualifications.
Benefits:
The Maschhoffs offers full-time regular employees a comprehensive benefits package including:
- Your choice between a Preferred Provider Organization (PPO) plan and a High Deductible Health Plan (HDHP) plan.
- Two options for dental coverage both of which cover three main types of expenses and cover preventative care at 100%.
- Group rate vision benefits.
- Complimentary Basic Life Insurance as well as voluntary employee spouse and child life insurance policies.
- Short Term and Long Term Disability coverage at no cost to the employee.
- A traditional pre-tax 401(k) plan as well as a Roth 40(k) plan. The Company matches the first 4% of employee contributions which is immediately vested.
- A generous paid time off program including a life event day and volunteer day each year for full time employees.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
