Credit Card Administrator - Upton, NY

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The Business Services Directorate (BSD) provides high-quality business services to support the Labs research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management which is a critical component to the Labs success. Led by the Chief Financial Officer Brookhavens Business Services Directorate includes the Budget Office Fiscal Services Division Procurement & Property Management Division Chief Financial Office and the Business Operations Offices. The Directorate manages a broad range of financial activities including the planning and implementation of the Labs fiscal matters and its approximately $800 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services materials equipment and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following:

Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership i.e. best value using best commercial practices.

Supports the Laboratorys socioeconomic programs by using reliable small small disadvantaged women-owned service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.

Ensures that acquisitions are conducted in compliance with BSAs Prime Contract applicable statutes and regulations and in accordance with the highest ethics and standards.

Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

PPM has an opening for a Credit Card Administrator position within the Procurement and Property Management Department. This individual will report to the Compliance Manager.

Essential Duties and Responsibilities:

Work with lab staff to maintain a compliant credit card program.

Troubleshoot and analyze systems and business processes.

Document communicate and train card holder on any new or updated policies or procedures.

System Administration.

Data analysis and reporting.

Strong interpersonal skills.

Assist in Compliance Post-Award reviews.

Assist in Procurement Close-Outs.

Alternate for Vendor Management System.

Required Knowledge Skills and Abilities:

Bachelors Degree in a related business field or equivalent experience generally based on the basis of 2:1 (experience: college) years

4 years of related work experience showing progressively more complex responsibilities in a substantive and relevant administrative role

Proficient in Microsoft tools (Outlook Word Excel PowerPoint).

Ability to work at varied levels and with varied personalities.

Experience working on multiple projects at once.

Preferred Knowledge Skills and Abilities:

Experience managing or administering a Credit Card program

PeopleSoft experience

Experience with Department of Energy regulations and/or policies.

Office 360 automation tools i.e. Power automate.

SharePoint experience creating lists assigning permissions setting up sites.

Experience with the Department of Energy Acquisition Regulation (DEAR).

Compensation:

Brookhaven Laboratory is committed to providing fair equitable and competitive compensation. The full salary range for this position is $80300 - $120400/ year. Salary offers will be commensurate with the final candidates qualification education and experience and considered with the internal peer group.