Office and Facilities Specialist
Office and Facilities Specialist
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$ 45000 - 50000
1 Vacancy
Job Description
Who is Trace3
Trace3 is a leading Transformative IT Authority providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate Automate Innovate.
Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it!
Trace3 is headquartered in Irvine California. We employ more than 1200 people all over the United States. Our major field office locations include Denver Indianapolis Grand Rapids Lexington Los Angeles Louisville Texas San Francisco.
Ready to discover the possibilities that live in technology
Come Join Us!
Street-Smart-Thriving in Dynamic Times
We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the big picture. We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.
Juice -The Stuff it takes to be a Needle Mover
We get things done and drive results. We lead without a title empowering others through a can-do attitude. We look forward to the goal mentallymapping outevery checkpoint on the pathway to success and visualizing what the final destination looks and feels like.
Teamwork -Humble Hungry and Smart
We are humble individuals who understand how our job impacts the companys mission. We treat others with respect admit mistakes give credit where its due and demonstrate transparency. We bring the weather by exhibiting positive leadership and solution-focused thinking. We hug people in their trials struggles and failures not just their success. We appreciate the individuality of the people around us.
JOB SUMMARY:
Under the general direction of the Senior Manager of Facilities the Business Services and Sustainability Specialist will have general oversight of the office operations including facilities and office maintenance meeting coordination administrative support event planning and vendor management.
SUMMARY OF ESSENTIAL JOB FUNCTIONS:
- Serve as the first line of contact for all facilities-related inquiries and issues providing timely recommendations and solutions to ensure smooth office operations.
- Evaluate office needs propose improvements and manage office repairs and maintenance (including HVAC electrical plumbing) workspace and common areas. Oversee relationships with property management vendors and service providers; coordinate and supervise maintenance projects and repairs.
- Negotiate and manage facilities-related contracts ensuring alignment with team processes and organizational standards; submit contracts for higher-level review and approval as required.
- Drive improvements by analyzing current processes identifying inefficiencies developing and implementing standard operating procedures (SOPs).
- Oversee general office administration including calendaring systems conference room scheduling mail and package management and supply inventory.
- Coordinate with office leaders to plan and execute office meetings trainings and events.
- Support emergency response and business continuity planning for the office; respond to facilities emergencies as needed including outside normal business hours.
- Provide administrative support to managers and other team members as assigned.
- May perform other duties as assigned by supervisor.
REQUIRED SKILLS AND EXPERIENCE:
- Bachelors degree or equivalent level of experience required.
- Minimum of three years experience in office management facilities administration or a related field.
- Demonstrated ability to exercise independent judgment and discretion in managing office and facilities matters.
- Strong organizational analytical and problem-solving skills; ability to manage multiple priorities and interruptions.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Experience reviewing and coordinating contracts or vendor agreements.
- Knowledge of basic building systems and facilities operations.
- Ability to respond to emergencies during non-business hours as required.
Estimated Pay Range
$45000 - $50000 USD
The Perks
- Comprehensive medical dental and vision plans for you and your dependents
- 401(k) Retirement Plan with Employer Match 529 College Savings Plan Health Savings Account Life Insurance and Long-Term Disability
- Competitive Compensation
- Training and development programs
- Stocked kitchen with snacks and beverages
- Collaborative and cool culture
- Work-life balance and generous paid time off
Our Commitment
At the core of Trace3s DNA is our people. We are a diverse group of talented individuals who understand the importance of teamwork and demonstrating leadership character and passion in all that we do.
Were committed to fostering an inclusive workplace where everyone feels respected valued and empowered to grow. We recognize that embracing diversity drives innovation improves outcomes fosters collaboration boosts teammate satisfaction and builds a more inclusive culture.
As an equal opportunity employer Trace3 bases all employment decisions based on individual qualifications merit and business requirements. We do not engage in discrimination on the basis of race color religion sex (including gender identity sexual orientation and pregnancy) national origin age (40 or older) disability genetic information or any other characteristic protected by federal state or local law.
Any demographic information provided is strictly voluntary kept confidential in accordance with Equal Employment Opportunity (EEO) regulations and will not be used in employment decisions including hiring promotions or mentorship programs. We are committed to providing equal employment opportunities for all.
If you require a reasonable accommodation to complete the application process or participate in an interview please email.
***To all recruitment agencies:Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.
Required Experience:
Unclear Seniority
Employment Type
Full Time
