Assistant Human Resources Manager

THIS POSITION REQUIRES TESTING LISTED BELOW. PLEASE CALL TO SCHEDULE THE TESTING.

Purpose Statement

The job of Assistant Human Resources Manager is done for the purpose/s of supporting the Human Resources Manager in carrying out their functional responsibilities and serving on behalf of the Human Resources Manager as needed; ensuring and maintaining efficiency of office operations and productivity of personnel; documenting and communicating information activities and actions; providing confidentially and system of access to information; coordinating and directing inquiries to appropriate parties.

This job reports to Human Resources Manager

Essential Functions

• Assists assigned administrator (e.g. coordinating recruiting processes personnel investigations disciplinary actions department personnel actions etc.) for the purpose of supporting them in carrying out their functional responsibilities and relieving them of day-to-day administrative detail.
• Compiles/analyzes employee information District policies codes standards etc. for the purpose of ensuring compliance with established guidelines and/or providing clarifications comparisons and/or recommendations.
• Coordinates oversees and/or performs department projects activities and communication (e.g. employee attendance and leave data substitute pay contracts and at-will statements employee salary/benefits projections meetings schedules etc.) for the purpose of maintaining efficiency of department operations compliance with district state and federal regulations and productivity of department personnel.
• Designs/produces a variety of materials (e.g. brochures reports memoranda letters records flyers forms booklets etc.) for the purpose of communicatinginformation.
• Organizes/maintains records and files for the purpose of providing confidentiality and a system of access to information preparing a variety of statistical and financial reports and posting matching and processing information.
• Performs the duties of the Human Resources Manager during short periods of their absence for the purpose of ensuring that department and District objectives are met and that legal requirements are maintained.
• Performs a variety of (sometimes complex) human resources functions for the purpose of ensuring compliance with district policy/procedure department process and all related laws and regulations.
• Prepares/composes/disseminates a variety of documents (e.g. correspondence agendas minutes of meetings lists reports memoranda etc.) for the purpose of documenting and communicating program activities and actions.
• Processes documents and/or materials (e.g. employment verifications employee action requests leave of absence resignations retirements salary calculations etc.) for the purpose of disseminating information to appropriate parties and/or maintaining an up to date reference trail.
• Researches a wide variety of (sometimes complex) human resources issues as needed and/or as assigned for the purpose of ensuring a timely accurate and legally compliant resolution.
• Responds to inquiries for the purpose of providing requested information and/or referring to appropriate resources.
• Reviews reports forms correspondence records and other data for the purpose of verifying their accuracy completeness and compliance with established standards and making corrections as needed.

Other Functions

• Assists other personnel as may be required for the purpose of ensuring an efficient and effective work environment.

Job Requirements: Minimum Qualifications

Skills Knowledge and Abilities

SKILLS are required to perform multiple technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; performing standard bookkeeping; preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read technical information compose a variety of documents and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; and concepts of grammar and punctuation.

ABILITY is required to schedule a number of activities meetings and/or events; often gather collate and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; and working with frequent interruptions.

Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; directing other persons within a small work unit; utilization of resources from other work units is often required to perform the jobs functions. There is a continual opportunity to impact the organizations services.

Work Environment
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling and significant fine finger dexterity. Generally the job requires 70% sitting 15% walking and 15% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience with increasing levels of responsibility is required.
Education: Targeted job related education with study in job-related area.

Required Testing

Excel Test
Word Letters - 2

Clearances
Criminal Justice Fingerprint/Background Clearance

FLSA Status
Exempt

Required Experience:

Manager