Sales Administrator

Sales Administrator

Location: 100% Remote
Type: FT
Department: Sales

*** Please ensure you read through the entire job posting and you also understand the work model expectations requirements location and qualification requirements for this role. ***

About Us:
RSI Security is a trusted leader in cybersecurity compliance and assessment dedicated to helping organizations navigate complex security frameworks and safeguard their operations. We are committed to operational excellence leveraging innovation and expertise to deliver tailored solutions that empower businesses to thrive in a rapidly evolving digital landscape. Our culture emphasizes collaboration continuous improvement and professional growth offering team members the opportunity to contribute meaningfully to impactful projects in a supportive and forward-thinking environment.

About the Role
The Sales Administrator will play a critical support role within the sales team helping streamline operations and improve overall efficiency. Key responsibilities include maintaining and updating contact databases assisting in the creation of sales proposals and client-facing documents and ensuring the accuracy and progress of opportunities within the sales pipeline. This role requires strong attention to detail organizational skills and a collaborative mindset to enable the sales team to focus on driving revenue and client relationships. The ideal candidate will be proactive tech-savvy and comfortable working in a fast-paced dynamic environment.

What Youll Do

1. Maintain and Update CRM Records

• Ensure all contact company and deal records are accurately maintained in HubSpot to reflect real-time pipeline status and sales activities.

2. Build and Manage HubSpot Sequences for Prospecting

• Support the sales team by creating customizing and optimizing email sequences and task workflows in HubSpot to improve outreach efficiency and engagement.

3. Assist with Proposal Creation and Document Management

• Prepare and manage sales proposals agreements and other client-facing documents using PandaDoc and Google Workspace ensuring accuracy consistency timely delivery and brand alignment.

4. Keep Sales Docs Organized and Up to Date

• Regularly update internal sales documentation maintain a structured Google Drive folder system and ensure that training materials in Trainual reflect current processes and tools.

5. Track Tasks and Deal Progress (Asana & )

• Use Asana and to assign and follow up on tasks manage timelines and maintain visibility of the Sales team.

6. Coordinate Meetings and Facilitate Internal Communication

• Schedule and manage team meetings and client calls while supporting real-time internal communication across departments using Slack.

7. Generate Sales Reports and Maintain Data Hygiene

• Build and distribute regular reports on sales performance and pipeline status.
• Audit CRM data for accuracy remove duplicates and ensure clean actionable prospect and client lists.

What Youll Bring

• 12 years of experience in a sales support sales operations or administrative role (preferably in a B2B or SaaS environment)
• Proficiency with CRM platforms especially HubSpot (experience with sequences contact management and reporting preferred)
• Hands-on experience with productivity and collaboration tools including G Suite (Docs Sheets Drive) Slack and Google Calendar
• Familiarity with project/task management platforms such as Asana and/or
• Working knowledge of document management tools especially PandaDoc or similar platforms used for proposals and contracts
• Experience organizing and maintaining digital assets and SOPs ideally with Google Drive and Trainual
• Strong attention to detail and organizational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills especially when coordinating across teams
• Self-starter with a proactive mindset comfortable working both independently and collaboratively in a fast-paced environment

Mindset We Value

• Take ownership and follow through without micromanagement
• Stay calm under pressure and manage shifting priorities with grace
• Solve problems proactively and always look for a better way
• Love structure checklists and keeping systems tidy and consistent
• Serve the team understanding that behind every client win is solid support
• Bring a positive attitude and value growth yours and others

What We Offer

• Competitive salary and annual bonus eligibility
• Flexible work environment (100% remote)
• Collaborative team culture rooted in trust and humility
• Opportunities for growth and professional development

Our Core Values

• Serve Above All Else
• Do Whats Right Not Whats Easy
• Commit to What You Say
• Discipline Creates Freedom
• Stay Humble Hungry and Aware

Our commitment to equity equal opportunity inclusion and diversity is part of our broader commitment to respecting fundamental human rights across our value chain. RSI Security is proud to be an Equal Opportunity Employer. The Company will consider for employment qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled

For more information on RSI Security please visit our website - or our social media RSI Security LinkedIn. On our career site you will find some of the key steps you can expect to guide you along the way. #LI-Remote