Secretary IV - 8.0 hours per day at ESF - Research, Learning & Data/State and Federal Programs

REPORTS TO: Site Administrator

SALARY SCHEDULE: 260/R19

EXPERIENCE CREDIT:A maximum of two (2) years may be granted for experience outside of the Beaumont Unified School District.

**PLEASE NOTE: RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETE APPLICATIONS**

**ALL RELATED WORK EXPERIENCE MUST BE REFLECTED IN ALL APPLICAITONS**

WORK YEAR:12 Months

WORK SCHEDULE:

7:30 AM - 4:30 PM

DEFINITION
Under supervision but with latitude for independent action to serve as secretary to the Administrator/Principal and as receptionist; does a wide variety of difficult and responsible clerical work; prepares reports; composes and types; performs public relations and communications services; and does related work as required.

EXAMPLES OF DUTIES AND RESPONSIBILITIES

Serves as secretary to the Administrator/Principal in record-keeping and reporting and office operations; buffers him/her against unnecessary interruptions; obtains information arranges appointments; and keeps track of his schedule; types correspondence assists in composing bulletins; provides clerical services; assists in maintaining proper atmosphere and rapport conducive to a good office environment; receives telephone calls and personal contacts from parents and/or the public requesting information appointments and actions; answers questions and gives out information correctly and discreetly; transmits messages and information appropriately; may furnish routine first aid services assesses injuries and illnesses and take appropriate action; responsible for ordering office supplies; compiles and maintains basic records and files; on office equipment supplies requisitions work orders encumbrances and expenditures; and on personnel time records classified and certificated.

ORGANIZATIONAL RESPONSIBILITIES AND AUTHORITY

Positions in this class report to the Administrator/Principal. The basic responsibility of this position is to free the Administrator/Principal from routine tasks and assist him/her in the performance of his/her duties without infringing on the Administrator/Principals prerogatives and responsibilities.

QUALIFICATIONS

Education:

Graduation from high school and or one year of business college or related work.

Experience:

Three years of responsible and varied secretarial experience and preferably including one year of experience in an educational setting.

Knowledge of:

Modern office methods practices procedures and equipment; correct English usage spelling grammar and punctuation; and standard office machine operation.

Ability to:

Perform a variety of clerical work requiring speed and accuracy; compile and maintain accurate and complete records and reports; perform job assignments with numerous interruptions; learn policies and specific rules and apply them with good judgment; make arithmetical calculations; understand and carry out oral and written instructions; deal effectively with a wide variety of personalities in situations requiring diplomacy friendliness poise tact and good judgment; type at a net corrected speed of 50 words per minute; pass district-administered test with a score of 70% or better.

Physical:

Good physical condition as determined by pre- and post-employment inquiries and health reports; must pass District physical examination which includes drug screening; provide proof of negative TB test at time of hiring.

Make appropriate entry for each of the following items to describe the extent of the specific activity performed by this employee:

Number of Hours

Number of Hours

0

0-1

1-2

3-4

4-5

5-6

7

0

0-1

1-2

3-4

4-5

5-6

7

1.

Sitting

XX

13.

Repetitive Use Of

2.

Standing

XX

Foot Control

3.

Walking

XX

a.

Right Only

XX

4.

Bending Over

XX

b.

Left Only

XX

5.

Crawling

XX

c.

Both

6.

Climbing

XX

14.

Repetitive Use Of Hand

7.

Reaching Overhead

XX

a.

Right Only

XX

8.

Crouching

XX

b.

Left Only

XX

9.

Kneeling

XX

c.

Both

XX

10.

Balancing

XX

15.

Grasping

11.

Pushing or Pulling

XX

a.

Simple/Light

12.

Lifting or Carrying

(1)

Right Only

a.

10 lbs. or less

XX

(2)

Left Only

b.

11 to 25 lbs.

XX

(3)

Both

XX

c.

26 to 50 lbs.

XX

b.

Firm/Strong

d.

51 to 75 lbs.

XX

(1)

Right Only

e.

76 to 100 lbs.

XX

(2)

Left Only

f.

over 100 lbs.

XX

(3)

Both

XX

16.

Fine Dexterity

a.

Right Only

b.

Left Only

c.

Both

XX

Yes

No

Description

17.

Driving cars trucks forklifts and other equipment

XX

Workshops Deliveries

18.

Walking on uneven ground

XX

Stairs Ramps Grounds

19.

Exposure to dust gas or fumes

20.

Exposure to marked changes in temperature or humidity

XX

Some Outdoors

New: March 1983

Revised: 06/07/91

Revised 02/23/99

Revised: 03/15/2006