Budget Administrator 3
Budget Administrator 3
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$ 6585 - 12920
1 Vacancy
Job Description
About this Job
This posting will be used to fill a vacancy located within The Department of Public Safety Office of Management and Finance in East Baton Rouge.
Minimum Qualifications
- Two years of the required experience for the following minimum qualifications must have been at the supervisory level or above:
Eight years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services; OR
Six years of full-time work experience in any field plus five years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services; OR
A bachelors degree plus five years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services; OR
An advanced degree in business administration accounting finance public administration or statistics plus four years of experience in budget development or analysis accounting auditing policy planning procurement contracts or grants management project management statistical analysis or financial services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here.
Job Duties and Other Information
Job Duties:
50% PROGRAM SUPERVISORY FUNCTIONS: Direct supervision over Budget Administrator II and Budget Administrator Is which requires the review and approval of all tasks performed. Indirect supervision over Budget Analysts. Assign special tasks as needed approve leave and evaluate work performance. Prepares annual Civil Service performance ratings and interviews job applicants. There are 11 agencies that Budget oversees with 1 having 4 programs and another having 6 programs. This makes up a combined budget of approximately $2.8B and a table of organization of over 3600 employees with over $4B in annual revenue collections. Approves Budget procedures for the department and makes budget recommendations to the Deputy Secretary Undersecretary Assistant Secretaries and other executive level management personnel. Reviews and approves final budget drafts submitted by the Budget Administrators and Budget Analysts. Recommends budget levels to executive level management and department heads. Direct supervision involves assigning tasks making recommendations monitoring and reviewing the above listed agencys expenditures and revenues to ensure adherence to approved budget; initiate corrective action procedures as necessary. Develop and monitor expenditure & income patterns providing projections and recommendations on budget management meeting financial obligations and planning resources to executive level management. Oversees the grant reimbursement process for DPS OJJ and GOHSEP. Assigns the preparation of special statistical reports and narratives requested by the Deputy Secretary Undersecretary Assistant Secretaries Division of Administration Governors Office and other federal and state officials. Reviews and approve reports and /or narratives submitted by subordinate personnel. Responsible for advising the Deputy Secretary Undersecretary Deputy Superintendents and Assistant Secretaries regarding unique and complex program office and department issues upon determination. Responsible for attending meetings with the State Budget Office House and Senate Fiscal Division Legislative Fiscal Office Legislative Auditors Office and other Governmental and Commercial Agencies. Also responsible for coordinating the preparation of Fiscal Notes on proposed legislation which is requested by the Legislature through the Legislative Fiscal Office. This involves detailed research of the effect of current operating laws and operating procedures of the various agencies within the Department of Public Safety and Corrections Public Safety Services and the effect on anticipated expenditure and revenue collections.
40% BUDGET DEVELOPMENT FUNCTIONS Monitors agency revenues to provide projections to the Revenue Estimating Conference. Monitors agency expenditures and revenues to ensure adherence to approved budget; assesses and projects spending and income patterns to evaluate financial status; develops and initiates corrective actions as necessary. Exercises independent judgment in resolving complex and varied problems which may interrelate with offices within Department of Public Safety and still remain within the parameters of policies procedures and accepted standards. Make decisions on programmatic fiscal and budgetary matters on a day-to-day basis at the program office level as well as plays a major role in departmental decision making. Confers with Deputy Secretary and Undersecretary DOA Budget Office House Fiscal Division Senate Finance Committee Legislative Auditors Office and Legislative Fiscal Office on a daily basis regarding budget management and future fiscal impacts. Requires knowledge of both financial and management skills and the ability to independently apply those skills in order to properly control and implement complex and widely varied programs throughout the department according to legislative intent. Responsible for developing procedures for and providing training to agency and departmental staff in budget development and budget development software. Reviews submitted budget requests analyzes makes changes corrections or revisions and prepares budget submittal that fits the Departments strategic plan; analyzes annual operational plans makes changes corrections or revisions to ensure financial information conforms to the agencies operational plan; prepares materials for the Division of Administration and the Legislature to substantiate budget requests. Establishes a timetable for preparation submittal and review process of the budget documents all of which are processed through the Budget Services Section of Public Safety. Responds to requests by the Governor the Legislature Division of Administration House Fiscal Division Senate Finance Committee Legislative Fiscal Office and Legislative Auditors Office for information of both a programmatic and budgetary nature. Provides fiscal impact data of proposed federal state and local legislation; advises agency officials; prepares position statements. Establishes issues and monitors implementation of budget development standards policies and guidelines. Testifies before Legislative Committees in regard to appropriation expenditure authority and/or proposed legislation as deemed necessary. Performs other related duties as assigned by various department heads. 10% Department liaison for the new RFP solution Louisiana eProcurement Solutions by Ariba (LESA). LESA impacts each stage of the RFP process including agency drafting review/approval publication evaluation and negotiation. Position serves as the training coordinator and security administrator for the system.
Physical requirement Statement: Work is performed in physically comfortable positions: sitting standing or walking. Light effort is required for such task as carry papers books small parts hand tools or utensils or similar small items or packages. Work requires very little or occasional light physical effort.
Other necessary requirements: The individual who occupies this position must not pose a direct threat to the health or safety of such individual or others in the others workplace. This means the individual must not pose a significant risk of substantial harm to the health or safety of the individual or that cannot be eliminated or reduced by reasonable accommodation.
Position-Specific Details:**This vacancy is a PROMOTIONAL opportunity for permanent classified employees of The Louisiana Department of Public Safety.**
How To Apply:No Civil Service test scoreis required in order to be considered for this vacancy.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
Samantha Johnson Human Resource Analyst
Department of Public Safety/Human Resources Management
PO Box 66614
Baton Rouge LA 70896
If you are contacted for an interview please let us knowat that timeif you will need special accommodations.NOTE: THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN AND BACKGROUND CHECK PRIOR TO APPOINTMENT.
The Department of Public Safety and Corrections Public Safety Services is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities refer to the Louisiana Employment Resource Guide
Required Experience:
Unclear Seniority
Employment Type
Full Time
