Payroll Specialist
Payroll Specialist
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Job Description
JOB DESCRIPTION Nogales Unified School District #1
SPECIALIST PAYROLL
Purpose Statement:
The job of SPECIALIST PAYROLL is done for the purpose/s of ensuring the accuracy and compliance of preliminary reports time sheets spreadsheets etc.; assuring accurate program and funds distribution; providing federal state and district personnel with requested information necessary for providing timely and accurate payment of district employees and directing other employees as may be required.
This job reports to DIRECTOR OF FINANCE
Essential Functions
Authorizes bi-weekly payments to insurance companies in conjunction with Human Resources Department for the purpose of ensuring ongoing insurance coverage for employees and their families.
Coordinates preparation of biweekly payroll to include sorting and distributing to sites for the purpose of ensuring the timely and accurate compensation of employees.
Maintains a wide variety of payroll information files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
Prepares bank deposits and written materials (e.g. reports memos letters quarterly payroll taxes IRS state payroll reports unemployment reports new hire reports to D.E.S. direct deposits etc.) for the purpose of documenting activities providing written reference and/or conveying information.
Processes employee contributions to insurance payments (e.g. employee contributions etc.) for the purpose of ensuring employee/family eligibility and payment of premiums.
Processes payroll information (e.g. time sheets withholding information hourly wages loan/savings information TSA extended hours misc math calculations etc.) for the purpose of updating information and/or authorizing timely payment.
Processes revolving account (e.g. athletics per diem) for the purpose of ensuring accurate accounting of monies and reporting of same.
Processes student activities accounts (e.g. payment reconcile bank statement deposits purchase orders etc.) for the purpose of ensuring accurate accounting of various accounts.
Processes tax contributions (e.g. from employees and community members) for the purpose of ensuring an accurate accounting of monies reporting to state auditors and reporting to employee and community for tax purposes.
Other Functions
Assists other personnel for the purpose of supporting them in the completion of their work activities.
Attends professional meetings for the purpose of remaining knowledgeable with current regulations and practices.
Prepares bi-weekly computer spreadsheet for insurance benefit bank account (e.g. health insurance plans TSAs workmans compensation etc.) for the purpose of providing and up-to-date reference and audit trail for compliance.
Processes tuition payments (e.g. contracts receipt of monies) for the purpose of ensuring accurate accounting of monies received.
Reconciles account balances (e.g. bank statements audit requests etc.) for the purpose of maintaining accurate account balances and complying with related policies practices and/or regulations.
Researches discrepancies of payroll information and/or documentation (e.g. time sheets leave time etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
Responds to written and verbal inquiries (e.g. staff concerns) for the purpose of providing information and/or direction.
Job Requirements: Minimum Qualifications
SKILLS are required to perform multiple technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: record keeping operating standard office equipment performing accounting procedures performing standard bookkeeping using pertinent software applications.
KNOWLEDGE is required to perform basic math including calculations using fractions percents and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: bilingual (english/spanish) computer operation/skills office methods and procedures excel software program accounting/bookkeeping principles standard office software business telephone etiquette
ABILITY is required to schedule activities and/or meetings; gather collate and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. In working with others problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: maintaining confidentiality meeting deadlines and schedules setting priorities working with detailed information/data working with frequent interruptions.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the jobs functions. There is some opportunity to effect the Organizations services.
Working Environment
The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; some stooping kneeling crouching and/or crawling; and significant fine finger dexterity. Generally the job requires 95% sitting 5% walking and % standing. The job is performed under minimal temperature variations and a generally hazard free environment.
Experience Job related experience with increasing levels of responsibility is desired.
Education High School diploma or equivalent.
Required Testing Certificates & Licenses
None specified None Required
Continuing Educ. / Training Clearances
None specified Criminal Justice Fingerprint/Background Clearance
FLSA Status Approval Date Salary Grade
Classified 8 Job description available upon request
Required Experience:
Unclear Seniority
Employment Type
Full-Time
