Graduate Studies Manager

The Graduate Studies Manager is responsible for the management and delivery of services designed to enhance promote and advance David R. Cheriton School of Computer Science graduate programs (PhD Masters Thesis Masters Coursework Masters Data Science Artificial Intelligence Co-op for Masters programs and Non-Degree). The Manager advises the Director and Associate Director Graduate Studies enforces graduate program policy and oversees the operation of the graduate studies program office.

Student Academic Service

• Manages coordinates and administers the daily operations of graduate academic advising services
• Oversees an advising team that offers support to approximately 500 students throughout the life of their degree program
• Manages a portfolio of student-related functions from recruitment to graduation including admissions orientation advising awards scholarships academic standing academic honesty petitions dissertation defenses and grade reappraisals
• Oversees graduate student funding graduate teaching assistantships etc.
• Responsible for ensuring the accuracy integrity and security of all CS graduate student records Ensures the Graduate Calendar is up to date and reflects academic standards/requirements and procedures
• Acts as resource person regarding policies and procedures governing the graduate programs Counsels graduate students on academic matters
• Serves as liaison with CS Graduate Student Association to build student engagement

Human Resources Management

• Establishes priorities and work schedules for staff members conducts workload assessments defines staffing responsibilities and establishes performance standards
• Ensures appropriate and effective staffing for ongoing delivery of services
• Manages staff performance to ensure that they provide a high level of client service on a consistent basis
• Ensures staff receive appropriate training direction and staff development
• Provides support in dealing with staff concerns/issues
• Completes staff performance appraisals manages performance issues and takes disciplinary action if required
• Provide approvals on Teaching Assistantship hirings

Strategic Enrollment Management

• Provides leadership and oversight for the graduate admissions and offer process across three intakes per year
• Evaluates and assesses enrolment targets tracks acceptances and enrolment of graduate students
• Ensures that student financial support is effectively used to recruit the best students
• Oversees development of departmental systems for graduate admissions and applications

Planning and Communications

• Analyzes and interprets student and program data to provide statistics and reports e.g. time to degree completion
• Provides research support to the Director Graduate Studies including data collection and analysis in support of CS strategic priorities
• Work in conjunction with the Recruitment Coordinator on graduate student recruitment events and newsletters
• Serves as a consultant to the CS Graduate Studies Admissions Sub-Committee and the CS Graduate Studies Scholarship Sub-Committee
• Administers Graduate Student Exit Survey and key performance indicators to develop retention strategies
• Maintains graduate studies literature e.g. Graduate handbook TA Guide Supervisor Guide etc.
• Prepares briefs for external surveys with respect Graduate Studies and students (Taulbee)
• Manages graduate program web content including How To Directions and Course Introduction videos

Other

• Assist Director and Associate Director Graduate Studies with planning vision and issue resolution Special project analysis reporting and other duties as required
• Oversees the Cheriton Graduate Scholarship applications process the nominations for internal scholarships and awards
• Liaises on Operational budget strategic direction and financial reconciliation with the Administrative Officer and Financial Officer

• Completion of a college diploma is required Undergraduate degree preferred
• A combination of equivalent education and/or experience may be considered
  3 years experience in the administration of academic programs or student services
• 3 years supervisory experience
• Intermediate proficiency with various computer programs including MS Office databases online student information systems
• Strong leadership and staff management skills
• Excellent technological skills including database management and statistical analysis
• Strong communications skills including discretion judgement and diplomacy
• Ability to successfully collaborate with a variety of diverse professionals and students
• Excellent planning logistical and organizational skills
• Demonstrated skill in report writing including analysis interpretation evaluation
• Demonstrated ability to interpret policies and regulations
• Strong written communications skills including management of websites and social media

The University of Waterloo acknowledges that much of our work takes place on the traditional territory of the Neutral Anishinaabeg and Haudenosaunee peoples. Our main campus is situated on the Haldimand Tract the land granted to the Six Nations that includes six miles on each side of the Grand River. Our active work toward reconciliation takes place across our campuses through research learning teaching and community building and is co-ordinated within the Office of Indigenous Relations.

The University values the diverse and intersectional identities of its students faculty and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity anti-racism and inclusion. As such we encourage applications from candidates who have been historically disadvantaged and marginalized including applicants who identify as First Nations Mtis and/or Inuk (Inuit) Black racialized a person with a disability women and/or 2SLGBTQ.

Positions are open to qualified candidates who are legally entitled to work in Canada.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application interview or workplace accommodation requests please contact Human Resources ator ext. 45935.