University Admissions Officer
University Admissions Officer
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CAD 48067 - 66262
1 Vacancy
Job Description
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The Opportunity
Reporting to the Director of Admissions the Admissions Officer provides secretarial clerical and administrative support for the Admissions/Recruitment unit. The position is responsible for assisting with the Universitys admission and recruitment processes responding efficiently to prospective students and the publics inquiries maintaining high client satisfaction and ensuring that excellent service standards are met. The Admissions Officer is responsible for managing the workflow of the office correspondence with prospective students and for maintaining the quality of the data in the Admissions modules of the Universitys Student Information System (SIS) and in the Customer Relations Management System (CRM).
Term: Permanent
Hours of work: Full-Time (35 hours per week)
Classification/Level: Band 4 $48067 - $66262
Closing Date: June 5 2025
What youll do
Responsibilities
- Represents the University in responding to admission-related inquiries (email telephone and in-person) from prospective students (domestic and international) their families high school personnel and members of the general public.
- Evaluates applications for admission to all programs.
- Evaluates applications for scholarships and bursaries.
- Provides administrative support to the Director of Admissions.
- Manages the application data transfer process between the Customer Relations Management (CRM) system and the SIS including importing applications verifying data and entering supplementary information in the SIS and maintaining institution data in both systems.
- Provides training for new recruitment staff on general office and admissions-related procedures.
- Manages the workflow of the office. Trains student staff in Admissions Office procedures as required. Assigns and oversees their work and submits requisitions to payroll department.
- Processes individualized and automated correspondence using the Customer Relations Management (CRM) system; prepares and mails packages; prepares transfer credit evaluation letters to send to students; corresponds with schools regarding scholarship recipients.
- Creates and maintains spreadsheets as required (e.g. scholarship and bursary candidate information waitlisted programs).
- Works with the Recruitment staff and Campus Tour Coordinator on campus tour program and other admission/recruitment events as required.
- Manages inventory tracking for recruitment and admissions-related items (marketing material envelopes paper).
- Develops office practices and procedures to contribute to the productivity and efficiency of the Admissions Office.
- Distributes copies and tracks incoming mail; organizes outgoing mail couriers etc.
- Performs other administrative support duties as required.
What youll need
Qualifications
- A minimum of two years of administrative support experience in a professional automated office environment.
- The minimum educational requirement is completion of a formal post-secondary diploma or equivalent specific to the occupational area or specialty (typical duration to achieve this credential is 2 to 3 years).
- High level of accuracy and strong attention to detail.
- Exceptional oral and written communication interpersonal and customer service skills.
- Significant experience and demonstrated proficiency in data entry and records management involving multiple information systems such as Ellucian Colleague (student information system) Informer (reporting tool) and TargetX (Salesforce) customer relations management (CRM) system.
- Demonstrated proficiency using Microsoft Word and Excel .
- Knowledge of administrative practices and processes relating to the Admissions Office functions as well as University policies and regulations.
- Ability to coordinate workflow of the office to ensure efficient completion of tasks.
- Ability to work independently with minimal supervision and to begin or to follow through with a plan or task without being prompted.
- Experience training others in office-related procedures and tasks
Working Conditions:
- Regular requirement to work under pressure to meet deadlines.
- Frequent interruptions (phone calls emails and walk-ins etc.) that come with working in a public office.
- Frequent need to perform simultaneous duties.
- Conflicting demands work volume and the quantity of information processed may cause stress.
- Frequent need to manage daily operations independently.
- Some physical effort is required for lifting and carrying boxes of admissions materials.
The closing date for receipt of applications is June 5 2025. All applications are to be received by 4:30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume by clicking the Apply Now button.
An equal opportunity employer St. Thomas University is committed to employment equity for women Aboriginal peoples members of visible minority groups and persons with disabilities. All qualified candidates are encouraged to apply; however Canadian citizens and permanent residents will be given priority. Candidates must have proof they are legally entitled to work in Canada.
St. Thomas University is situated on the traditional territory of the Wolastoqiyik Wlastkewiyik / Maliseet whose ancestors along with the MiKmaq / Mikmaw and Passamaquoddy / Peskotomuhkati Tribes / Nations signed Peace and Friendship Treaties with the British Crown in the 1700s.
2025 St. Thomas University. Fredericton New Brunswick Canada.
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A little bit about us
St. Thomas University
St. Thomas University
Founded in 1910 St. Thomas is a primarily undergraduate university located in Fredericton NB. With an enrolment of 1700 students STU offers Bachelor of Arts and Bachelor of Social Work degrees for undergraduates in addition to distinctive program opportunities like the Bachelor of Arts (Aviation Stream) the Mikmaq and Wolastoqey Bachelor of Social Work and the Bachelor of Applied Arts. For those interested in post-degree or graduate studies St. Thomas offers a Bachelor of Education and a Master of Social Work.
Professors are distinguished scholars authors and commentators and provide an outstanding education to their students. STU outperforms the Canadian university average for effective teaching a supportive environment student-faculty interactions and higher order learning (National Survey of Student Engagement). Students report greater gains in critical thinking writing and problem solving when compared to the national average (CUSC Survey of First-Year Students). The university holds Canada Research Chairs in global and transnational studies and in physical culture and social life as well as a health research chair in community health and aging.
Mission
St. Thomas University prioritizes teaching and learning so that each student is prepared for personal and career fulfillment. Through leading programs informed by our humanistic approach and opportunities for experiential education we offer a robust and inclusive learning community that fosters connections across academic disciplines and emerging scholarly areas. On our beautiful campus supportive faculty and staff create the ideal place for discovery and possibility. Each St. Thomas student is empowered to think independently communicate effectively and act responsibly. Meaningful contributions to the communities we serve locally nationally and globally are made today through our teaching and research and tomorrow through the success of our alumni.
Vision
St. Thomas University commits to become the leading choice for students seeking a holistic university student experience.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
