*** Internal Posting: Office Associate
*** Internal Posting: Office Associate
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1 Vacancy
Job Description
This position is open to current Mississippi State University Employees
Position Function:
Performs a variety of basic to complex office support and/or secretarial duties for a specified unit/department which require a range of skills and knowledge of organizational policies and procedures.
Salary Grade:09
Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC these positions are Unclassified and salary ranges are determined by the hiring department.
Essential Duties and Responsibilities:
1. Performs a wide variety of clerical duties which could be confidential in nature; operates personal computer to perform basic to complex typing assignments to include: enter data draft edit revise and print letters tables reports and other materials.
2. May greet and direct visitors when appropriate; resolve routine administrative problems and answer inquiries concerning activities and operations of department/division.
3. May answer telephone route calls take messages and provide general information.
4. Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters.
5. May establish maintain and updates files databases records and/or other documents; develops and maintains data and performs routine analyses and calculations in the processing of data for recurring internal reports.
6. May sort screen and distribute incoming and outgoing mail; drafts or prepares responses to routine inquiries; prepares photocopies and facsimiles and operates a variety of office equipment.
7. May arrange meetings and conferences schedules interviews and appointments and perform other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements either directly or through travel agencies.
8. May order stock and distribute office supplies.
9. Performs basic routine bookkeeping functions which may involve simple billing and cash receipt activities.
10. May instruct and oversee the activities of student employees performing the same type of work.
11. Performs miscellaneous job-related duties as assigned.
Minimum Qualifications:
Education: High school diploma
Experience (yrs.): Two to four years Clerical or office setting
Substitution allowed:
Education may be substituted for experience.
Preferred Qualifications:
None
Knowledge Skills and Abilities:
Organizing and coordinating skills. Ability to maintain confidentiality of records and information. Ability to perform simple accounting procedures. Ability to understand and follow specific instructions and procedures. Receptionist skills. Ability to maintain calendars and schedule appointments. Ability to create compose and edit written materials. Knowledge of supplies equipment and/or services ordering and inventory control. Skill in the use of operating basic office equipment. Records maintenance skills. Word processing and/or data entry skills. Ability to communicate effectively both orally and in writing.
Working Conditions and Physical Effort
* Work is normally performed in a typical interior/office work environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.
Instructions for Applying:
Link to apply: Application
Provide Resume
Equal Employment Opportunity Statement:
Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment programs or activities based on race color ethnicity sex pregnancy religion national origin disability age sexual orientation genetic information status as a U.S. veteran or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance 231 Famous Maroon Band Street P.O. 6044 Mississippi State MS 39762 .
What do I do if I need an accommodation
In compliance with the ADA Amendments Act (ADA) if you have a disability and wouldlike to request an accommodation in order to apply for a position with Mississippi StateUniversity please contact the Department of Human Resources Management attel: or.
If you have any questions regarding this policy contact the Department of Human ResourcesManagement ator. Upon request sections of thisjob listing are available in large print and readers are available to assist the visually impaired.
Required Experience:
IC
Employment Type
Full-Time
