Assistant/Associate Director of Conference and Event Management
Assistant/Associate Director of Conference and Event Management
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
SUPERVISION RECEIVED: Executive Director of Conference and Event Management
SUPERVISION EXERCISED: Haupert Union Summer Conference Assistants
POSITION SUMMARY: This role assists coordinates and executes all logistics related to conferences weddings special events and the summer use of residence halls across the Moravian University campuses to support external stakeholders. This position will work closely with the Executive Director in formalizing a strategic and comprehensive event and conference program for external clients.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Support and assist in the implementation of a comprehensive external event management process.
- Serve as a point of contact for external groups and organizations while overseeing the planning and execution of a variety of events including weddings camps conferences and meetings.
- Facilitate contract development billing and other logistics for external groups and organizations.
- Partner with Facilities Media Services Campus Police and Catering to coordinate event logistics.
- Assist the Executive Director with building long term client relationships to support revenue objectives.
- Identify and execute strategies that serve to market Moravian Universitys hospitality services to external stakeholders.
- Provide in-person assistance for large University events. This includes but is not limited to Commencement and Heritage Day.
- Assist in developing assessment models for partnership and revenue tracking.
- Select train supervise and evaluate the Haupert Union Building summer conference assistants.
- The nature of this position requires weekend and evening hours.
- Complete other duties as assigned.
QUALIFICATIONS:
- Bachelors degree required ideally in an appropriate field and 1-3 years of professional experience in event management and/or hospitality operations preferred.
- Skills or experience in conference services student staff supervision leadership development community development conflict resolution and a commitment to student learning and the student life profession with the desire to maintain an active involvement with students and parents as well as faculty campus administrators and external partners is preferred.
- Willingness to take on additional responsibilities based on previous experiences or institutional needs is expected.
TO APPLY: Qualified candidates should attach their cover letter and resume to their online application by clicking Apply attach documents as a PDF file.
ABOUT THE DIVISION OF STUDENT LIFE:
The Division of Student Life strives to advance the educational mission of the University by recognizing affirming and promoting the development of the whole student in a campus climate that is at the same time challenging and supportive. We do this by asking students and ourselves to always reflect on the following questions: Who am I How will we learn from each other What is our responsibility to the world
Staff in the division commit to the following core values as we carry out our mission:
- Student Centered: Empower one another to keep students as the focus of all decisions made and services provided by reflecting on the question: Is this choice in the best interest of Moravian students
- Collaboration: Cultivate intentional productive and respectful partnerships by reflecting on the question: How will including others lead to shared success
- Inclusivity: Embrace diversified experiences perspectives and values by reflecting on the question: Are we advancing our commitment to equity and justice in our community
- Community Focused: Modeling compassion and empathy with our community partners by reflecting on the question: What is our impact on the world
- Transparency: Sustain trust and confidence through open and honest communication by reflecting on the question: Are we engaging explaining and clarifying expectations
Moravian University will not sponsor applicants for a U.S work visa for this position.
Moravian Universitys mission is to prepare individuals for reflective lives and leadership in a world of change. In support of this mission we are dedicated to fostering an educational and professional environment that is enriched by individuals of varied backgrounds experiences and perspectives.
As part of Moravian Universitys institutional values all employees contribute to upholding our Community Standards and Expectations which emphasize respectful engagement accountability inclusion and lifelong learning.
Moravian University is an equal opportunity employer and does not tolerate discrimination harassment or retaliation against any applicant for employment or admission on the basis of a characteristic protected by federal state or local laws. Please see Moravian Universitys Equal Opportunity and Title IX nondiscrimination statement for additional information.
Please visit to review benefits offered at Moravian University*
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this job. The individual is routinely exposed to indoor conditions and outdoor weather and temperature extremes and moderate noise level.
We welcome applicants of all abilities and are dedicated to fostering an inclusive work environment. If you need any accommodations during the hiring process or in your role we encourage you to reach out to Human Resources at or 610.861.1527. View the standard physical demands for positions at Moravian University.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
Required Experience:
Director
Employment Type
Temp
