Front Desk Administrative Assistant (SY25-26)

Who We AreSalem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004 SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community Salem Academy graduates informed articulate and proactive individuals of strong character. What We BelieveSalem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body creating a culture and environment where diverse perspectives ideas and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning and we believe that the adult culture in the school is the foundation of the schools success. The culture is based on mutual respect integrity professionalism a commitment to excellence a collaborative spirit and a sense of human kindnessparticularly as it relates to age-appropriate adolescent Youll doSalem Academy Charter School seeks an excellent Front Desk Administrative Assistant We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations team. The ideal candidate has experience working in an office setting and navigating multiple software Front Desk Administrative Assistant will be responsible for the following in addition to other duties as assigned by their manager:Front Desk Coordination: Oversee and manage general front desk operations including phone and visitor interactionsMonitor and maintain building access and security protocols at the main entranceCoordinate and support visitor and student check-in/out processesFacilitate student transitions during arrival dismissal and throughout the dayProvide supervision and guidance for student movement across campus as neededAdminister student attendance tracking and reporting in alignment with school proceduresMaintain accurate records of attendance communications received via multiple channelsSupport faculty and staff with attendance documentation and data entryCommunicate attendance-related information to families and relevant school personnelInterdepartmental Collaboration:Provide general administrative and operational support to school leadership and staff across a variety of functionsAssist with coordination and execution of internal and external communications and eventsSupport academic and building operations including preparation of materials and logistical planningContribute to schoolwide recognition initiatives and student celebrationsParticipate in and assist with special projects as needed including data entry document preparation and organizational tasksServe as a liaison for transportation-related matters ensuring effective communication with families and district servicesOffer translation and language support across school settings to support multilingual communicationSupport the creation and maintenance of schoolwide displays and informational bulletin boardsCampus Operations: Coordinate distribution and organization of incoming and outgoing mail and deliveriesManage school supply inventory including fulfillment of staff requests and restocking as neededSupport administrative processing of student documentation and school-issued authorizationsAssist with the management and distribution of student passes and permissionsMaintain and update school signage and informational displays as needed throughout the yearWho You Are:You are values-aligned. You are passionate about Salem Academy Charter Schools mission and recognize the assets and community cultural wealth of all students families and staff. You have experience fostering effective inclusion practices and a safe positive and respectful class and school culture. Qualifications:High school diploma with 2-3 years office experience and office software experienceStrong interpersonal and communication to work independently and handle multiple organizational skills and attention to Entry skills facility with database work and technology expertise in Microsoft Word and capabilities in Spanish and Conditions and Physical EffortThis position includes a half hour lunch break on 8-hour work daysThe policies and procedures in the schools Personnel Policy handbook is normally performed in a typical interior/office workplace environment. No or very limited physical effort or very limited exposure to physical Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the schools success. The culture is based on mutual respect integrity professionalism a commitment to excellence a collaborative spirit and a sense of human kindness particularly as it relates to age-appropriate adolescent development.