Administrative Assistant â Litigation
Administrative Assistant â Litigation
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Job Description
About the Office of General Counsel
OGC includes approximately 25 attorneys and ten staff who provide legal services and advice to all Cornell campuses and units in the United States and abroad. The office operates from two locations: the main Cornell campus in Ithaca New York and the Weill Cornell Medicine campus in New York City.
OGC attorneys collaborate with campus colleagues across a broad range of disciplines and provide advice and counsel onall legal matters affecting the University. The office is organized into four main practice groups Litigation Administrative Proceedings and Regulatory Compliance; Research Technology and Academic Innovation; Business Charitable Giving and Transactions; and People and Inclusive Excellence. The OGC also provides university and departmental trainings and workshops on legal and regulatory matters. Attorneys write and speak regularly at state and national conferences on higher education law and related matters.
The Opportunity
Are you a motivated self-starter Eager to learn A successful candidate will be highly organized and technically proficient in office-based and presentation software programs.
The Administrative Assistant will be a key member of the Litigation Administrative Proceedings and Regulatory Compliance Practice Group. Major duties include:
- Providing general administrative support for 3-5 attorneys including managing calendars arranging complex meetings and conference calls proofreading/updating documents.
- Interacting with a wide variety of clients and others in person on the phone via email and video conferencing.
- Coordinating activities depositions discovery matters and meetings.
- Preparing processing and reviewing legal documents required for court administrative and arbitration proceedings (such as pleadings affidavits stipulations orders briefs memoranda of law discovery and subpoena demands and responses).
- Maintaining litigation files and tracking trademark registrations class actions affiliation agreements governmental notices trademark and copyright claim.
- Managing communications among attorneys and outside law firms courts federal state & municipal offices; arranging meetings including opposing counsel witnesses and court reporters.
- Conducting background research.
While position responsibilities vary every member of our community is expected to foster a culture of belonging and a healthy work environment by communicating across differences; being cooperative collaborative open and welcoming; showing respect compassion and empathy; engaging and supporting others regardless of background or perspective; speaking up when others are being excluded or treated inappropriately; and supporting work/life integration of oneself and others.
The core hours of the Office of General Counsel are Monday through Friday 8:00AM-5:00PM. The administrative team works together to ensure all hours are covered. This role can typically be performed in a hybrid format of 1 day remote and 4 days on campus. However in order to ensure mutual success wed like for you to be on campus Monday through Friday during the orientation and onboarding period of at least the first 90 days in the role after which the hybrid format can be discussed and determined. The OGC site offers free parking to employees as an added bonus.
What we need
- A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
- Associates degree or equivalent plus a minimum of two to four years of relevant legal or project management experience
- Notary Public certification or become certified within one year of appointment.
The individual in this position must have sound judgment and reasoning skills and the ability to handle sensitive and confidential matters. The person must be adept at multi-tasking and able to synthesize and analyze complex facts. While paralegal experience or training may be helpful it is not required.
Core competencies:
- Strong organizational skills
- Sharp attention to detail
- Excellent oral and written communication skills with the ability to prepare charts and reports edit and proofread
- Ability to practice discretion and maintain professional confidences
- Capacity to thrive professionally in a vibrant academic community and to approach challenges with a growth mindset flexibility creativity and with measured temperament
- Highly skilled in Microsoft Office products especially Word Outlook Excel and PowerPoint Adobe Acrobat Professional and data management systems
- Ability to cultivate and develop inclusive working relationships with students faculty staff and community members.
If you have all those things great! We have one preferred qualification:
- Bachelors degree
Success Factors
You are considered a competitive candidate if you are a/an:
- Proactive and resourceful teammate who is energized by supporting multiple attorneys managing shifting priorities and taking initiative to move tasks forward without needing detailed instructions.
- Detail-oriented and tech-savvy problem solver who learns systems quickly navigates legal software with agility and brings curiosity and persistence to troubleshooting issues and improving workflows.
- Strong communicator with sound judgment who interacts confidently and professionally with people at all levelsboth inside and outside the universityand handles confidential matters with discretion and care.
- Adaptable and collaborative contributor who thrives in a dynamic legal office balances complex and mundane tasks with equal diligence and willingly cross-trains to support team and office-wide needs.
Rewards and Benefits
- This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 1 day per week and on-campus 4 days per week. The university reserves the right to modify suspend revoke or terminate the hybrid work arrangement at any time.
Cornell receives national recognition as an award-winning workplace for our health wellbeing and sustainability.
- Our benefits programs include comprehensive health care options generous retirement contributions access to wellness programs and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits Working at Cornell.
- Our leave provisions include health and personal leave three weeks of vacation and 13 holidays: Martin Luther King Jr. Day Memorial Day Juneteenth Independence Day Labor Day Thanksgiving and the day after and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off Working at Cornell
- Cornells impressive educational benefits include tuition-free Extramural Study and Employee Degree Program tuition aid for external education and Cornell Childrens Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits Working at Cornell
- Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards Working at Cornell.
Visa sponsorship is not available for this position.
Cornell is an equal opportunity employer. For more information click here.
University Job Title:
Administrative Asst IVJob Family:
AdministrationLevel:
DPay Rate Type:
HourlyPay Range:
$25.52 - $29.66Remote Option Availability:
HybridCompany:
EndowedContact Name:
Carolyn ChowJob Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline
To learn more about Cornells non-union staff job titles and pay ranges see Career Navigator.
Union Positions
The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornells union wages see Union Pay Rates.
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Employment Assistance:
For general questions about the position or the application process please contact the Recruiter listed in the job posting or email .
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EEO Statement:
Cornellwelcomes students faculty and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities to further the founding principle of ... any person ... any study. No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving but not limited to such factors as race ethnic or national origin citizenship and immigration status color sex pregnancy or pregnancy-related conditions age creed religion actual or perceived disability (including persons associated with such a person) arrest and/or conviction record military or veteran status sexual orientation gender expression and/or identity an individuals genetic information domestic violence victim status familial status marital status or any other characteristic protected by applicable federal state or local law.
Cornell University embraces diversity in its workforce and seeksjob candidates who will contribute to a climate that supports students faculty and staff of all identities and backgrounds. Wehire based on merit andencourage people from historically underrepresented and/or marginalized identities to with federal law Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.
Employment Type
Full-Time
