Administrative Assistant II, Medical Front Office, UNLV Student Wellness, Business and Insurance (ONSITE WORK) [R0147532]
Administrative Assistant II, Medical Front Office, UNLV Student Wellness, Business and Insurance (ONSITE WORK) [R0147532]
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
The University of Nevada Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:
- Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
- Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
- Please note that applications must be submitted prior to the close of the recruitment.
Once a recruitment has closed applications will no longer be accepted. If you need assistance or have questions regarding the application process please contact Human Resources at or
Job Description
The University of Nevada Las Vegas invites applications for Administrative Assistant II Medical Front Office UNLV Student Wellness Business and Insurance (ONSITE WORK) R0147532
ROLE of the POSITION
This Administrative Assistant II role is part of the Business Administrative and Technology Services (BAST) team within the UNLV Student Wellness Center (SWC). The BAST team supports the clinical teams and daily operations of the SWC front office. As a member of the front desk team this position provides direct service to students faculty and staff seeking care at the SWC. This position is essential in ensuring efficient front office operations and delivering high-quality service to all SWC clients. Responsibilities of this role include but are not limited to performing a variety of front office and administrative tasks in a mental health and medical setting:
Administrative Support Clinical Setting: Accurately manage clinical appointments. Format edit and produce complex materials such as presentations charts graphs medical/clinical instructional materials non-standard reports and other items using computer equipment and software; maintain complex databases and spreadsheets. Assist in all areas of SW with clerical and administrative support as needed upon request.
Operational Management Clinical Setting: Establish and maintain complex recordkeeping systems including indexed and cross-referenced materials considering confidentiality and accessibility of information; patient billing reconciliation reports eligibility reports and policies and procedures. Prepare and maintain inventory records.
Patient/Client Intake Interaction and Support Clinical Setting: Conduct daily opening procedures. Greet and assist individuals in a professional and compassionate manner. Provide accurate information about SWC and services. Manage check-in and check-out. Troubleshoot registration and check-in issues. Complete daily closing procedures.
Patient/Client Accounting Records and Protected Health Information: Complete annual compliance trainings. Accept and process payments and credit refunds. Accurately manage petty cash and resolve cash discrepancies. Prepare deposit logs and documents. Monitor credit card terminals. Assist with processing patient statements and address billing inquiries.
Data Management and Reporting Clinical Setting: Maintain accurate patient records in the electronic health record (EHR) system. Accurately scan information. Audit patient/client financial records. Gather relevant data and generate regular reports on clinic operations.
Patient/Client and Insurance Billing: Receive review and process billing documents including patient and insurance payments past due statements insurance claims and billing forms. Maintain financial records track patient account balances. Post insurance payments. Audit daily claims. Assist in the development and implementation of billing procedures
MINIMUM QUALIFICATIONS
PER EXECUTIVE ORDER 2024-007 ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH 2025. Please refer to the link for more information: from high school or equivalent education and two years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records and files; preparing a variety of materials using a personal computer or word processor; assisting customers in completing forms and applications; and/or performing secretarial duties in support of professional staff; OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.
Employees of the UNLV Student Wellness Center must be in compliance with our Employee Exposure to Communicable Disease (Prevention of) Policy. Any questions regarding this policy may be directed to the hiring supervisor or search chair.
PREFERRED QUALIFICATIONS
Previous experience working in a medical or mental health facility.
Understanding of health insurance and HIPAA regulations.
Proficiency in Microsoft Office Suite (Excel Word Outlook). Strong working knowledge of Microsoft Excel including spreadsheets formulas and basic reporting.
Proficiency with Google Workspace (Gmail Docs Sheets Calendar)
COMMITMENT to DIVERSITY and CAMPUS VALUES
A successful candidate will support diversity equity and inclusiveness and contribute to a respectful positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.
SALARY
Grade 25 Step 1 salary 42636.96. Step means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170) salaries for initial appointments for classified positions typically begin at Step 1.
- Competitive total rewards package including:
- Paid time off sick leave and holidays
- Excellent health insurance including medical dental and vision
- Comprehensive retirement plans and voluntary benefits programs
- No state income tax
- Tuition discounts at Nevada System of Higher Education (NSHE) schools
- Tuition discounts for spouses domestic partners and dependents
PERKS
- Employee recognition and appreciation programs
- Connect with colleagues with shared interests
- Personal and professional development opportunities
- UNLV athletics ticket discounts
- Statewide employee purchase program discounts
- RebelCard discounts on and off campus
- Wellness programming for all UNLV faculty and staff at no cost
- A comprehensive onboarding program Rebels: Onboard
- Opportunity for career advancements to leadership roles
HOW TO APPLY
THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.
Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veterans status.
Attach ALL documents in the CV/Resume attachment section when applying.
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.
This recruitment will close at midnight (Pacific Standard Time) on June 112025. Materials should be addressed to Student Wellness BAS Search Committee and must be submitted through Workday as we do not accept emailed materials. For assistance with the application process contact UNLV Human Resources at or
SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES
UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the Find Jobs process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday type Find Jobs in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number R0147532 in the search box.
If you complete an application outside of the internal application process your application will be returned and you will have to reapply as an internal applicant which may delay your application.
PROFILE of the UNIVERSITY
Founded in 1957 UNLV is a doctoral-degree-granting institution comprised of approximately 30000 students and more than 3600 faculty and staff. To date UNLV has conferred more than 152000 degrees producing more than 130000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity and is a recipient of the Carnegie Classification for Community university is committed to recruiting and retaining top students and faculty educating the regions diversifying population and workforce driving economic activity through increased research and community partnerships and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.
Here at UNLV we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Reports annual listing of the nations most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.
For more information visit us on line at:
EEO/AA STATEMENT
The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a persons age (40 or older) disability whether actual or perceived by others (including service-connected disabilities) gender (including pregnancy related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protected hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion (protected classes). Discrimination on the basis of a protected class including unlawful harassment which is a form of discrimination is illegal under federal and state law. Where unlawful discrimination is found to have occurred UNLV will act to stop the unlawful discrimination to prevent its recurrence to remedy its effects and to discipline those responsible. Women minorities and veterans are encouraged to apply.
TITLE IX STATEMENT
The University of Nevada Las Vegas does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The Universitys commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito J.D. Title IX Coordinator University of Nevada Las Vegas 4505 S. Maryland Parkway Box 451062 Las Vegas NV 89154-1062 Frank and Estella Beam Hall (BEH) Room 553 Telephone: ; Email: or to The Assistant Secretary of the United States Department of Education U.S. Department of Education Office for Civil Rights 400 Maryland Avenue SW Washington D.C. 20202-1100; Telephone: 1- FAX: ; TDD: 1-; Email: ; or to both.
Information pertaining to the Universitys grievance procedures and grievance process including how to report or file a complaint of sex discrimination how to report or file a formal complaint of sexual harassment and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.
SAFETY AND SECURITY STATEMENT
UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.
JOB CATEGORY
Classified
NoFull-Time Equivalent
100.0%Required Attachment(s)
Resume cover letter three professional references
Posting Close Date
06/11/2025Note to Applicant
This position may require that a criminal background check be conducted on the candidate(s) selected for hire.
HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verifiedHR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
For positions that require driving evidence of a valid drivers license will be required at the time of employment and as a condition of continued employment.
All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).
Recruitments that provide a work scheduleare subject to change based on organizational needs.
Employment Type
Full-Time
