Legal Operations Coordinator

Acts as the coordinator and system facilitator for the Legal Department for all fascias. This individual is expected to consistently demonstrate and embody JD Finish Lines core values: Customer People Winning Community and Financial Responsibility through the following key responsibilities

• Assist with the management of the departments matter management contract life cycle management and electronic billing systems.

• Initiates lease review process sets up new files upon receipt from real estate department provides updates in all necessary systems throughout the review process and provides necessary reports to aid in the review of new lease documents.

• Communicates with landlords and vendors on a routine basis for the purposes of providing status updates directing inquiries and otherwise fielding all general requests.

• Creates matters within department platforms tracks matters from beginning to end and maintains filing systems relating to legal documents such as: contracts leases estoppels SNDA requests insurance claims subpoenas collection matters contest sweepstakes violations and unsolicited vendors.

• Executes a variety of legal and lease documents conducts follow-ups on the status ensures necessary approvals have been received and that signatories are correct for the document involved.

• Manages library of partially and fully executed documents.

• Maintains storage records per our document retention policy requirements and manages files pulled/returned when needed for reference or verification purposes.

• Assists with implementation of any new systems for the department.

• Assists with compiling data and preparing weekly and monthly reports regarding company contracts leases and other ad hoc reports as needed.

• Requests and manages certificates of insurance for distribution to landlords and vendors as necessary.

• Coordinates payment of invoices membership dues for counsel ensures new vendors are created with finance distributes mail answers calls and acts as backup for Executive Administrative Assistant.

• Orders and maintains supplies for the Legal Department.

• Performs special projects and tasks as assigned.

Required Education and/or Experience

College coursework or 2 4 years related experience and/or training; or equivalent combination of education and experience. Ability to prioritize multiple tasks handle a heavy workload and knowledge of legal documents and computer operating systems (i.e. Word Excel Outlook etc.)

Required Computer and/or Technical Skills

Should have intermediate knowledge and abilities with Microsoft Word Excel and PowerPoint. Should be able to adapt quickly to new matter management systems in order to help with the administration of those systems.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit for more than 6 hours per shift

• Use hands to finger handle and feel

• Reach with hands and arms

• Talk and/or hear

• Walk or move from one location to another regularly

• Periodically may need to climb balance stoop kneel or crouch

• Lift and/or move up to 10 pounds regularly and up to 50 pounds occasionally

• Punctuality and regular attendance consistent with the companys policies are required for the position.

• Average work week is 40-45 hours which can vary depending on business need.

• The work environment for this position is a moderately noisy office setting.

The company reserves the right to modify this job description with or without notice. Employees may be asked to perform additional duties outside of normal job scope on a temporary basis.

#LI-DNI

This job description is not intended to cover all aspects duties and/or responsibilities required of employees. Employees may be asked to perform additional duties outside of normal job scope on a temporary or permanent basis per company policy. The company reserves the right to modify this job description with or without notice.

EEO Statement:

The Finish Line Inc. is an Equal Employment Opportunity employer and is committed to complying with all federal state and local EEO laws. The Finish Line Inc. prohibits discrimination against employees and applicants for employment based on race or color religion or creed national origin alienage or citizenship status marital status sex pregnancy status age military status disability or any other characteristic or class protected by law. The Finish Line Inc. provides reasonable accommodations in accordance with applicable laws including for disabilities pregnancy and religious practices.

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Applicants who require accessibility assistance to submit an employment application can either call Finish Line at or email us at A member of our Talent Acquisition team will respond as soon as reasonably possible. (This email address and phone number is only for individuals seeking accommodation when applying for a job.)