Learning & Development / Office Support Coordinator

About North East Link

The Spark Consortium has been selected to deliver the Central Package of the North East Link Project - Victorias biggest road project.

The Spark Consortiums Design and Construction Contractor - which comprises Webuild CPB Contractors GS Engineering and Construction and China Construction Oceania - will deliver the twin three-lane tunnels and key interchanges for the project.

The Central Package will be delivered as a Public Private Partnership and provides three-lane twin tunnels that will close the missing link in Melbournes freeway network from the M80 Ring Road to an upgraded Eastern Freeway reducing journey times and diverting heavy vehicles away from local roads. Up to 135000 vehicles will use North East Link every day reducing congestion in the north-east while maintaining local roads.

About the Opportunity

Are you highly organised and passionate about making a real impact Were looking for a dynamic individual to support our Learning & Development and Facilities Management team. In this role youll play a key part in delivering high-quality training administration and ensuring the smooth day-to-day operation of our office environment. If youre ready to contribute to team success through efficient planning and hands-on support we want to hear from you!

This role will be accountable for:

• Maintaining accurate records of Training for the project
• Administering HR/Training records including data entry into the applicable Training Systems
• Providing office support each Monday morning and Thursday by overseeing reception amenities vehicles uniforms first aid mail and records to ensure a well-run and professional environment

Training Coordinator responsibilities:

• Uploading competencies into Damstra
• Scheduling of training to meet the gaps identified
• Administering HR/Training records including data entry into the applicable Training Systems ensuring they are accurate and up to date at all times
• Supporting the Senior Training Advisor with organising and tracking training for the project
• Ensuring Attendance Register sheets are issued completed and returned for every training session
• Maintaining accurate records of Training for the project
• Contributing to the sharing of knowledge and information within the People & Capability administrative function and with Project Team members

Office Support responsibilities:

• Maintaining a clean organised and professional reception area and meeting rooms
• Coordinating meeting room bookings and provide reception support on Monday mornings and Thursdays
• Managing uniform distribution in line with policy and ensure first aid kits are compliant and stocked
• Overseeing pool vehicle scheduling servicing and general upkeep
• Monitoring office supplies and maintain accurate records for mail handling and inventory control

Minimum requirements for this role:

• 2 years experience in Training and Development Administration
• Demonstrated administration experience
• Experience in liaising with RTOs and training organisations
• Strong communication skills
• Experience in Microsoft Suit
• Experience within the rail transport construction mining & resources or engineering industries (project experience) preferable

What we Offer:

• Ongoing career support and development opportunities
• Generous parental leave
• Strong culture charter
• Quarterly social events
• Reward and recognition program
• Flexible working arrangements
• Competitive salary

If this opportunity is of interest to you please click on theApply nowbutton to register your interest and please also subscribe to Job Alerts to be notified of upcoming opportunities with SPARK.

Whilst we are keen to hear from candidates with proven infrastructure project experience or experience working for a Tier 1 or Tier 2 Contractor to be a part of an iconic construction project in Melbourne Victoria we also will consider applicants who are seeking to enter or re-enter the industry.

SPARK is committed to equal employment opportunity (EEO) and actively seeks to remove barriers people may face in gaining a successful position on the North East Link Central Package. We value diversity inclusion and equity through providing a working environment where all employees feel included valued and free to bring their different skills experiences and perspectives.

How to apply

Applications close

27 Jun 2025 AUS Eastern Standard Time