Exempt to Permanent – Principal Administrative Analyst (1824) – Citywide (E10154)

Under general direction incumbents in this class lead and perform challenging and complex projects that span areas such as budgeting financial analysis economic analysis data analysis legislative and administrative policy and contract administration.

Incumbents in these positions evaluate policy financial program and organizational issues and present findings and recommendations to senior management. Incumbents in this class also oversee key aspects of departmental operations including budget development grants management and contract administration. Principal Administrative Analysts conduct substantive detailed and consequential analytical work that significantly impacts the department agency or program in multiple areas including budget development financial and economic analysis capital projects and grants management development of complex contracting systems administrative/management systems legislation and regulation impact analysis and program evaluation and planning.

Incumbents in these positions are pivotal in shaping our organizations operations and decision-making processes.

Supervision Exercised: Class 1824 Principal Administrative Analysts typically supervises staff including lower-level administrative analysts.

Examples of Important and Essential Duties by Subject Matter:

Policy and Administrative Analysis: Involves evaluating and making policy recommendations on a variety of complex sensitive and highly visible administrative organizational policy program budget fiscal and other issues within the department. This role includes conferring with senior management supervising and training staff and coordinating complex financial and operational activities.

Data and Research Analysis: This area entails directing and conducting complex and comprehensive surveys studies and research processes to analyze data and information from multiple sources. It also involves researching and evaluating data from various sources developing evaluative processes creating spreadsheets documenting findings and formulating recommendations.

Legislative and Regulatory Compliance: This specialization involves analyzing and evaluating the effect of highly complex and sensitive legislation regulations law court decisions and memoranda of understanding on the department. It includes advising management presenting formal reports with compliance and mitigation recommendations and acting as a legislative liaison to other departments.

Program Evaluation and Management: This area focuses on evaluating existing and proposed programs developing performance measures and recommending policies procedures and work processes for new programs. It includes coordinating the implementation and ongoing evaluation of new programs.

Financial and Economic Analysis: This specialization encompasses financial fiscal and economic analyses to evaluate the fiscal/financial condition of a department or program. It involves forecasting revenue/expense projections cost/benefit analysis and financial reporting.

Budget Development and Management: This specialty involves advising management in budget development administration monitoring and reporting. It includes conducting revenue/expense trend and statistical analyses preparing budget narratives and negotiating budget proposals.

Capital Projects and Grants Management: This area involves managing complex multiple-source capital projects and grants ensuring compliance with funding and legal requirements and monitoring grant budgets.

Contractual Agreement Management: This specialization encompasses the development processing and administration of highly-complex contractual agreements with multiple funding sources. It includes competitive solicitation negotiation and contract compliance monitoring.

Qualifications :

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

1. Current Category 16 17 or 18 Exempt Employee in Class 1824 who has worked at least 2080 hours in class 1824; AND
2. Education: Possession of a baccalaureate degree from an accredited college or university; AND
3. Experience: Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis development administration and reporting in major programs and functions of an organization in the areas of budgets contracts grants policy or other functional areas related to the duties of positions in the 182X Class series.

Substitution

Education Substitution: Possession of a graduate degree (Masters degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration management business law contract law public policy urban studies economics statistical analysis finance accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Experience Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. 

Special Requirements:
Special Qualifications including specialized knowledge abilities education experience or license may be established for individual positions.

SELECTION PROCEDURES:

1. Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
2. Preliminary Questionnaire Training and Experience Assessment (100% Weight) - During the application process candidates will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly.  It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City service (in Category 16 17 and/or 18) in the 1824 Principal Administrative Analyst class along with any additional qualifying points (e.g. promotive status) as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records which will serve as the final authority in determining qualifying service.

Computers are available for the public (9:00 a.m. to 4:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue 4th Floor and at the City Career Center at City Hall 1 Dr. Carlton B. Goodlett Place Room 110.

Ensure your application information is accurate as changes may not be possible after submission. Your first and last name must match your legal ID for verification and preferred names can be included in parentheses. Use your personal email address not a shared or work email to avoid unfixable issues. Upon successful submission applicants will receive a confirmation email from . Keep this email for your records. If you do not receive it your application was not submitted successfully.

Important Email Contact Information: Applicants may be contacted by email about this recruitment and therefore it is your responsibility to ensure that your registered email address is accurate and kept up-to-date. Also applicants must ensure that emails from CCSF is not blocked on your computer by a spam filter. To prevent blocking applicants should set up their email to accept CCSF mail from the following addresses (@ @ @ @ @ @ @ @ @ @ @ @ @ @ and @).

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Seniority Credit in Promotional Exams
• Right to Work
• Copies of Application Documents
• Diversity Statement

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement including requirements time periods and other particulars except when superseded by federal state or local laws rules or regulations.  Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at  terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources 1 S Van Ness Avenue 4th Floor San Francisco CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements applications and examination policies including applicant appeal rights can be found on the Civil Service Commission website at  Analyst Information: If you have any questions regarding this recruitment or application process please contact the exam analyst Melinda Miyagishima at . Please include the recruitment ID ETP-1824-E10154 in the subject line.

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex race age religion color national origin ancestry physical disability mental disability medical condition (associated with cancer a history of cancer or genetic characteristics) HIV/AIDS status genetic information marital status sexual orientation gender gender identity gender expression military and veteran status or other protected category under the law.