HR Compliance Specialist

POSITION: Human Resources Compliance Specialist (Full-Time)

HOURS: Monday - Friday 9AM - 6PM; or when otherwise required

RATE: $26-$30 hourly

REPORTS TO: Director of Human Resources

PRIMARY FUNCTION:

The HR Compliance Specialist ensures that the organizations human resources policies procedures and practices adhere to all applicable federal California state and local labor laws regulations and internal standards. This role is responsible for overseeing HR compliance functions including but not limited to reviewing policies advising legal risk conducting audits assisting in investigations and supporting HR processes with a compliance lens.

KEY ROLES (ESSENTIAL JOB RESPONSIBILITIES):

• Assist in developing implementing and managing HR compliance policies and procedures aligned with current employment laws and regulatory requirements (e.g. FLSA FMLA ADA EEO OSHA).
• Monitor legislative and regulatory developments affecting HR practices and ensure timely updates to internal policies and practices.
• Assist in conducting internal audits and risk assessments to evaluate the effectiveness of HR compliance programs.
• Provide support in investigating potential violations of labor laws or internal policies document findings and recommend corrective actions.
• Collaborate with legal counsel and external regulatory bodies during audits investigations or litigation.
• Provide training and support to staff and management on compliance topics including but not limited to workplace ethics anti-harassment and diversity and inclusion.
• Oversee proper recordkeeping and data privacy compliance in accordance with local state and federal laws (e.g. HIPAA GDPR if applicable).
• Prepare and submit compliance-related reports to regulatory agencies and senior leadership.
• Support and maintain initiatives to promote ethical standards and integrity in all HR functions and employee interactions.
• Effective intake and review of allegations; conducting documenting and reporting outcomes of personnel investigations; creating and maintaining files
• Superior support for legal defense of labor and related claims
• Attend trainings relevant to primary job functions and serve as the organizations expert on those subjects
• Work effectively with HR staff in the conduct of their work
• Manage Special Projects as assigned
• Assist in developing implementing and managing HR compliance policies and procedures aligned with current employment laws and regulatory requirements (e.g. FLSA FMLA ADA EEO OSHA).
• Monitor legislative and regulatory developments affecting HR practices and ensure timely updates to internal policies and practices.
• Assist in conducting internal audits and risk assessments to evaluate the effectiveness of HR compliance programs.
• Provide support in investigating potential violations of labor laws or internal policies document findings and recommend corrective actions.
• Collaborate with legal counsel and external regulatory bodies during audits investigations or litigation.
• Provide training and support to staff and management on compliance topics including but not limited to workplace ethics anti-harassment and diversity and inclusion.
• Oversee proper recordkeeping and data privacy compliance in accordance with local state and federal laws (e.g. HIPAA GDPR if applicable).
• Prepare and submit compliance-related reports to regulatory agencies and senior leadership.
• Support and maintain initiatives to promote ethical standards and integrity in all HR functions and employee interactions.
• Effective intake and review of allegations; conducting documenting and reporting outcomes of personnel investigations; creating and maintaining files
• Superior support for legal defense of labor and related claims
• Attend trainings relevant to primary job functions and serve as the organizations expert on those subjects
• Work effectively with HR staff in the conduct of their work
• Manage Special Projects as assigned

1. Investigations

• Investigate highly sensitive employment claims including:
  • Conduct complainant and witness interviews
  • Analyzing data from various internal systems
  • Develop factual findings
  • Proposing remedial or disciplinary action based on investigation findings
  • Drafting investigation report
  • Production and proper storage of completed investigation documentation
• Independently manage assigned casework bringing investigations to timely accurate and definitive closure
• Collect and analyze employee statements and evidence.
• Analyze aggregate casework data to identify issue trends and opportunities for proactive issue mitigation.
• Analyze casework trends and produce strategic recommendations to the business to proactively address systemic issues.
• Partner with CPO CFO COEDs DOO Director of HR and legal counsel to engage in continuous improvement of communication practices and policies.
• Partner with CPO CFO COEDs DOO Director of HR and legal in analysis and revision of HR programs policies and practices to help sustain a positive work environment.

2. Interactive Process and Reasonable Accommodations

• Conduct IPs and evaluate RA requests and provide assistance to other AVBGC staff conducting employee IPs and receiving RA requests.
• Consistently accurately and thoroughly document IPs and RA request outcomes with the employee.
• Provide written and verbal updates and reports to CPO CFO COEDs DOO Director of HR and Legal as necessary.
• Make recommendations in response to IP and RA requests and claims to CPO CFO COEDs DOO Director of HR and Legal as necessary.

3. EEOC and DFEH Defense

• Manage EEOC and DFEH defense including:
  • Investigate claims
  • Work with legal defense team to develop claim response strategy
  • Filing responses with EEOC and DFEH
  • Participate in EEOC and DFEH hearings
  • Recommend settlement terms
  • Manage settlement documentation

4. Support Legal Defense

• Manage support of legal defense of labor claims including:
  • Investigate claims as assigned
  • Working with the legal defense team CPO CFO COEDs DOO Director of HR to develop a claim response strategy
  • Coordinate the collection and distribution of discovery materials
  • Collect relevant system data and conduct analysis as assigned
  • Coordinate depositions and interviews between defense attorneys and employees
  • Attend mediation/arbitration/litigation as a company representative as assigned
  • Manage settlement documentation

5. Training

• As the Subject Matter Expert provide training and guidance to company staff on IP RA requests FMLA ADA employment relations and related topics.
• Attend training to remain current on IP RA FMLA ADA and related federal state and local laws.

6. Other

• Manage Special Projects as assigned.
• Other duties as assigned.

QUALIFICATIONS:

1. Expectations

• Must have reliable transportation a valid drivers license and the ability to get to and from work at the scheduled times.
• The Club has a mandatory overtime policy when required. This could extend your workday and/or may require working on Saturdays as needed. You must be available for this type of work schedule.
• CPR/First Aid Certification (Adult Child Infant preferred) or attend and successfully complete certification within the first month of employment.
• Must pass a background check TB and drug test.
• At least five years of experience conducting employee relations or human resources functions including leave of absences benefits and other HR generalist roles with minimum guidance.
• Specialized training in employment law conducting investigations ADA organizational planning organization development employee relations safety developing and conducting internal employee training and preventive labor relations preferred.
• Legal background highly desired.
• Experience conducting investigations.
• Demonstrated experience in problem identification analysis recommendation of options and development of logical and workable solutions.
• Demonstrated fluency with Google Workspace: Docs Sheets and Gmail is essential.
• Demonstrated success in multi-tasking and working in a fast-paced high-volume environment.
• Multi-lingual beneficial.

2. Educations/Skills

• Associates degree in Human Resources Business Administration Law or a related field.
• 2 years of progressive HR or compliance experience with at least 1 year in a compliance-focused role.
• Strong understanding of federal state and local employment laws and HR best practices.
• Exceptional analytical organizational and problem-solving skills.
• High level of integrity discretion and professional ethics.
• Ability to manage multiple priorities in a fast-paced dynamic environment.
• Proficiency in HRIS systems and Google Workspace.
• Excellent communication documentation and analytical skills.

3. Physical Requirements/Work Environment

• Maintain a high energy level and positive representation.
• Be comfortable performing multi-faceted projects in conjunction with day-to-day activities.
• Must be able to work in loud environments and communicate clearly.
• Standard office environment with occasional travel for audits investigations or compliance training.
• May be required to work extended hours during compliance deadlines or incident response.
• Will be required to travel to other work locations as needed.
• Sit or stand for four-plus hours per day.
• Stoop bend climb and walk frequently.
• Lift up to 40 pounds.

BENEFITS:

• Health/Dental/Vision (Club covers 50%)
• 401k Matching Plan (3%) after 1000 hours of employment can self-contribute at any time
• Long-Term Disability Insurance(Club covers 50%) only available during open enrollment time
• Short-Term Disability Insurance(Club covers 50%)only available during open enrollment time
• Vacation:40 hours after 1 year 80 hours after 3 years 120 hours after 6 years 160 hours after 10 years
• 11 Paid Holidays (New Years Day Martin Luther King Jr. Day Presidents Day Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving and Christmas Day)
• 40 hours of Sick Leave (After 90 days of employment)
• Employee Assistance Programs (EAPs) Available after 90 days of employment on the first of the month EAPs include: 3 counseling sessions Toll-Free Crisis Line Legal & Financial Resource Center Active Daily Living Resource Center Weekly Webinars on wellness Free Kits Consumer Discounts

*Benefits can change at any time