*Sr Administrative Manager
*Sr Administrative Manager
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This position is accountable for the operation and administration on behalf of the Chair and/or Administrator of the Department of Neurosurgery. This position will also serve as the Assistant to the Chairman of the Department of Neurosurgery and will support the Chair for clinical academic research and teaching functions. Coordinates intra and inter departmental administrative functions meetings and prepares agendas for Chair Vice Chair faculty and other department staff. Manages office staff and coordinates personnel/employment administration. Arranges all aspects of the faculty candidate interviews. Generates and manages the call schedule for the department.
Duties:
- Manages an office staff and performs accounting duties financial analysis payroll coordination budget and report preparation and policy development.
- Manages all accounts for the department. Reconciles accounts monthly and creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are in the correct accounts. Makes cash deposits into special accounts.
- Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.
- May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight. Reviews edits and approves employee timesheets tracks leave and special pays.
- Supervises office staff. Responsible for hiring firing training conducting performance appraisals disciplining delegating tasks overseeing work and staff development. Anticipates staffing needs by analyzing workflow and strengths of employees.
- Prepares monthly reports for balanced accounts verification reports and management reports. Routes to appropriate personnel.
- Develops departmental policy by analyzing current procedures work issues and current events. Maintains policy and procedure manuals and documents process.
- Serves as liaison to coordinate inter-and intra-departmental administrative functions.
- Performs various duties as needed to successfully fulfill the function of the position.
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education: Bachelors degreeAND:
- 48 months experience as a manager in an Accounting Finance or Business office.
Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelors degree for a total of 96 months of related experience.
Skills:
- Proficient in Microsoft Office (Word Excel Outlook PowerPoint.
- Detail oriented for accuracy of data and information.
- Highly organized and ability to handle multiple projects and deadline.
- Ability to communicate well and build rapport with faculty and staff.
- Ability to produce reports.
- Ability to multi tasks and meet deadlines in a timely manner.
Certifications: None
Working Conditions:
- Physical:
- Sit for prolonged periods. Communicate effectively and listen. Use of computer calculator and telephone. Engage in repetitive motion.
- Environmental:
- Standard office environment
Supervision: Senior Admin Assistant - 2
Why You Belong at the University of Oklahoma:The University of Oklahoma fosters an inclusive culture of respect and civility belonging and access which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents perspectives and experiences of our community enrich the learning and working environment at OU inspiring us to harness our innovation creativity and collaboration for the advancement of people everywhere.
Equal Employment Opportunity Statement:The University of Oklahoma in compliance with all applicable federal and state laws and regulations does not discriminate based on race color national origin sex sexual orientation genetic information gender identity gender expression age religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment financial aid housing services in educational programs or activities and health care services that the University operates or provides.
Required Experience:
Manager
Employment Type
Full-Time
