Administrative Services Analyst I/II - Fleet Services
Administrative Services Analyst I/II - Fleet Services
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Job Description
ABOUT THE POSITION
- The Riverside County Purchasing and Fleet Department has a vacancy for an Administrative Services Analyst I/II located in Riverside.The Administrative Services Analyst I/II will provide a wide variety of administrative and clerical support. The incumbent on this assignment will act as a liaison for the Forward Thinking Program perform data management tasks for the Countys fuel sites and act as a back up for Fleet Management office software reporting. The position requires a high level of analytical ability to sort through large sets of data. This position will independently work to compile manage and present data obtained through various systems that will be presented to Department staff and Riverside County Departments.The Administrative Services Analyst I is distinguished from the Administrative Services Analyst II by the latters performance of complex and difficult assignments requiring a lesser degree of review and a higher level of independence.Administrative Services Analyst I is a natural progression underfill for the Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I receiving a satisfactory performance evaluation and meeting the educational and/or experience requirements.The Administrative Services Analyst II is the fully qualified journey level classification in the Administrative Services Analyst series and reports to a supervisory or manager level position. This classification is characterized by the responsibility for performing a wide variety of administrative services. This classification provides management with the expertise required to identify evaluate and make recommendations to resolve a variety of complex organizational and administrative problems.
The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latters responsibility for projecting justifying recommending and implementing solutions to a variety of complex problems with limited direction and review from management. The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latters responsibility for planning organizing and managing administrative services activities in departments requiring a full-time stand-alone administrative division to complete its mission.
The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.The department is looking for an individual with great analytical skills and has prior related financial data management analytical systems experience. Candidates with experience working with Fleet Management Information Software (FMIS) or in a Fleet Management environment and proficiency in Microsoft Office specifically Excel PowerPoint and Outlook are encouraged to apply.This position is currently eligible for teleworking as an option once the training period has been met. The length of the training period is dependent on the selected candidates experience and ability.Meet the Team! EXAMPLES OF ESSENTIAL DUTIES
Administrative Services Analyst I $28.48 - $37.78 Hourly$4935.75 - $6547.72 Monthly$59228.99 - $78572.67 AnnuallyConduct studies of operational service and programmatic activities including workflow organizational structure operating procedures space utilization facilities management equipment usage and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
Monitor adherence to contract terms.
Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records reports and correspondence.
May direct train assign and evaluate subordinate clerical and technical personnel in the performance of routine tasks.Administrative Services Analyst II$34.58 - $45.90 Hourly$5993.35 - $7955.49 Monthly$71920.21 - $95465.91 AnnuallyPlan coordinate and conduct studies of administrative operational facilities management activities including fiscal operations budget preparation and control equipment usage staffing patterns work flow and space utilization.Develop reports and recommendations for appropriate action based on the analysis of gathered data.Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.Recommend and establish contract forms and procedures; monitor adherence to contract terms.Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.Upon request develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.May direct train assign and evaluate subordinate clerical and technical personnel in the performance of standard tasks.MINIMUM QUALIFICATIONS
- Education: Graduation from an accredited college or university with a bachelors degree preferably with a major in accounting business or public administration finance or a closely related field to the assignment. (Additional technical paraprofessional or professional experience which included assisting in the development of administrative systems and procedures budgetary development and analysis financial review and reconciliation or contract monitoring may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)***Please Note: If qualifying using educational units proof is required by the closing deadline. Applications without proof of degree/educational units completed will not be considered. Please see Supplemental Information below for guidelines.***Experience:One year of professional experience which included responsibility for organizational analysis development of administrative systems and procedures budgetary development and control financial review and reconciliation or contract monitoring.Other Requirements:License: Possession of a valid California Drivers License is required.Knowledge of: Principles of administration organization and management necessary to analyze and evaluate operations services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.
SUPPLEMENTAL INFORMATION
- Whats Next This recruitment is open to all applicants. Applicants who are current employees of the County of Riverside or the Purchasing and Fleet department may be considered before other applicants depending on the volume of applications received.For additional questions regarding this recruitment please contact Amanda Duarte at .
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify upload a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service and a copy of your spouses letter of disability (if applicable) with your application. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans Veterans Preference Policy C-3 is available here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
IC
Employment Type
Full-Time
