Administrative Assistant - Tennis & Pickleball

Job Title:Administrative Assistant - Tennis & Pickleball

Department: Tennis & Pickleball

Reports to: Tennis & Pickleball Director

Classification: Non-exempt part time

Job Grade: 5

Hours:25-30 hours Monday Friday Noon to 5:30 p.m.

A RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION.

Our Culture

Our mission and core values are brought to life by our culture. In the Y we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else we are on a relentless quest to make our community stronger beginning with you.

Position Summary

This position supports the work of the Y a leading nonprofit charitable organization committed to strengthening community through youth development healthy living and social responsibility. The Administrative Assistant - Tennis & Pickleball at the Eugene Family YMCA intentionally fosters a cause-centered culture that is welcoming genuine hopeful nurturing and determined while also coordinating high-quality member-focused tennis and pickleball programs.

Essential Functions

• Assists the Tennis & Pickleball Director to effectively run tennis & pickleball Programs

• Encourages tennis and pickleball program participation and handles registrations and rosters. Assists in sending out tennis & pickleball registration confirmations.

• Manages Court Reserve the tennis & pickleball court reservation and registration system by ensuring programs are properly built for members managing membership troubleshooting backend issues and suggesting app updates; assists in training other staff on the CourtReserve system

• Builds out new schedules in Court Reserve and ensures the information is properly reflected on the Website

• Trains new staff on basics of Court Reserve to help members reserve courts and programs.

• Manages inventory and orders supplies for tennis & pickleball programs such as balls rackets paddles and strings.

• Manages cash box daily deposits change-needs and day of sale procedures

• Maintains increased permission access in the Ys membership database Daxko to ensure smooth membership and program assistance

• Monitors and responds to tennis & pickleball private lesson requests and works with Private Lesson Instructors to assign lessons

• Assists in sending out tennis & pickleball lesson surveys to participants and reviews feedback with the Tennis & Pickleball Director

• Ensures necessary paperwork is completed for participants

• Follows up with families and/or the Tennis & Pickleball Director to ensure payments are received and private lesson policies are followed

• Assists Tennis & Pickleball Director with Private Lesson Instructor payroll entry as needed

• Assists Tennis & Pickleball Director with Administrative tasks

• Must be attentive to details be able to work with and meet deadlines take initiative to develop and provide information and controls necessary for efficient operations

• Coordinates and communicates well with Y staff members and program activities to ensure building is operating smoothly

• Must be able to multitask take initiative in making decisions and solving problems in the areas of assigned responsibility and in the best interest of the Y

• With supervisor guidance administers Tennis & Pickleball operations and rules setting precedent within limits

• Uses professional judgment to troubleshoot problems in Tennis & Pickleball Center selecting solutions from multiple known alternatives

• Frequently interacts with individual members to provide detailed procedural explanations or technical responses and occasionally outlines basic agreements.

• Ensures necessary paperwork is completed for participants

• Obtains and maintains all current YMCA-required trainings (within 90 days of hire date.

• Other duties as assigned

Work Environment & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device. The employee frequently is required to sit and reach and must be able to move around the work environment.

• Have the ability to lift or move up to 40 pounds and occasionally lift or move a higher amount.

• Specific vision abilities required by this job include close vision distance vision and the ability to adjust.

• The noise level in the work environment is usually moderate to high.

• Sufficient strength agility and mobility to perform essential functions of position and to supervise program activities.

Employee Benefits & Discounts

• Careers Eugene Family YMCA ()

The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. The Y believes that diversity inclusion and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. We seek to recruit develop and retain the most talented people from a diverse candidate pool.

If you need assistance or an accommodation due to a disability you may complete the ADA Accommodation Request Form; or contact us at or .

The Y: Were for youth development healthy living and social responsibility.