Senior Administrator
Senior Administrator
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1 Vacancy
Job Description
He aha te tranga - About the role:
Our Customer Experience and Marketing department is responsible for designing and delivering best practice brand marketing and customer experiences. This encompasses our Brand & Marketing Customer & Digital Experience Design Digital Marketing Corporate Partnerships and Customer Service Centre teams.
This role provides high-level administrative support to the General Manager of Customer Experience & Marketing ensuring the smooth operation of the team and executive function. It plays a key part in managing the GMs time and priorities coordinating internal and external communications and supporting the delivery of team activities reporting and projects.
- Provide day-to-day administrative support to the GM including email and calendar management.
- Act as first point of contact for the wider team providing information and support where possible and escalating as required.
- Coordinate meetings events workshops and training including agenda prep minute-taking and follow-ups.
- Manage travel bookings and logistics for the GM and broader CX & Marketing team.
- Prepare reports presentations correspondence and assist with departmental projects as needed.
- Monitor and manage purchase orders and invoices to support timely financial processes.
- Build and maintain strong relationships across internal and external stakeholders while ensuring confidentiality.
This is a permanent part-time position working 20 hours per week preferably spread across 5 days. Based at our Auckland offices in Ellerslie and Mt Wellington hybrid working arrangements are available once confident in the role.
Qualifications :
Ko wai koe - About you:
What youll bring:
- Proven senior-level administrative experience supporting executive leadership in dynamic environments.
- Strong diary and calendar management skills with the ability to prioritise and schedule effectively.
- Confident communicator with excellent written and verbal skills capable of engaging professionally with internal and external stakeholders.
- Ability to work collaboratively across teams while also being self-motivated and capable of working independently.
- Exceptional organisational and time management skills with strong attention to detail.
- Experience preparing high-quality reports presentations and correspondence.
- Confidence to act on behalf of the General Manager ensuring their time and focus is optimally allocated by filtering requests and redirecting issues where appropriate.
- Understanding of Te Tiriti o Waitangi and its relevance within health and community settings.
Additional Information :
Me phea te tuku tono - How to apply
Click Im interested before applications close on Tuesday 10 June 2025.
For further information please contact Gemma Bardsley on 0800 ST JOHN for a confidential discussion.
At Hato Hone St John we embrace diversity welcoming everyone to bring their authentic selves to work. We value unique perspectives fostering inclusivity to better serve our communities and were committed to creating a workplace where everyone belongs.
E phiritia nei e mtou te whnau o Hato Hone St John ng rereketanga o ia tngata ki te haramai. E whinatia e mtou i ng whakaaro rereke kia mahi pai i roto i ng hpori katoa. Ko ta mtou nei haepapa kia hangaia ttahi huru mwai m ttou kia mahi haumaru ai.
If you need accommodations for accessibility please reach out to the recruiter listed for equitable participation in our recruitment process.
Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesnt match the job description perfectly. If youre excited and think you have what it takes we want to hear from you! Even if your experience doesnt align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a krero.
Remote Work :
No
Employment Type :
Part-time
Employment Type
Part-time
