Office Assistant
Office Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The facilities team is essential for creating a productive and efficient work environment. They manage physical workspace handle office logistics and support day-to-day operations. By maintaining an optimal work environment the facility team enables employees to focus on their core tasks and contribute effectively to the organizations success.
As an Office Assistant at Endava you will be responsible for supporting the organization and coordination of office operations and facilities management to ensure efficiency and effectiveness. Your role will include managing daily office activities assisting with administrative tasks and ensuring the smooth functioning of the workplace
Responsibilities:
Office Accommodation:
- Ensure presentation of a professional office environment
- Manage calls efficiently
- Administer access cards for staff and visitors
- Provide support in preparing and arranging spaces for events
- Maintain office organization and ensure it is presentable at all times
- Manage space occupancy and provide space allocation solutions based on local needs
- Collaborate with regional Facility Managers to ensure housekeeping optimization of spaces security compliance and adherence to health & safety standards
Clients and Visitors:
- Oversee client and visitor registration
- Coordinate client internal transfers
- Arrange refreshments lunches and restaurant reservations for clients and staff
- Organize meeting room bookings coordination and hot-desking
Procurement Support:
- Assist with in-house employee benefits such as office supplies coffee water tea fruit and snacks
- Support daily procurement activities including the purchasing of goods and services
Staff Support and Coordination:
- Assist with staff induction activities
- Support People Development and Recruitment by managing welcome packs for new employees and coordinating other benefits and internal events (subject to availability)
- Coordinate all requests addressed to the front desk
- Provide office supplies and IT items to employees as needed
- Ensure timely communication of resolutions and updates
Logistical Support:
- Manage courier and mail administration
- Ensure equipment is delivered securely and on time
- Facilitate shipping between Endava offices and external destinations
Housekeeping management:
- Investigate complaints regarding housekeeping services and implement corrective actions
- Ensure housekeeping services meet the needs of all Endava spaces
Building Management:
- Assist with managing furniture and equipment inventory
Departmental Support:
- Provide HR assistance
- Support Accounts/Finance activities
- Assist with Procurement tasks
- Offer Local Support assistance
- Assist People Development and Recruitment functions
- Provide support to the Local Leadership team
Environmental Management:
- Align with ESG corporate strategy and support the implementation of local procedures
Health Safety and Security:
- Manage Health & Safety responsibilities and provide staff with necessary information
- Ensure visitor safety compliance
- Act as the Security Officer for the Endava office
- Perform Fire Marshall duties
- Take on First Aid responsibilities
- Ensure that required staff are trained to meet necessary standards
Qualifications :
Qualifications:
- Associates degree or relevant work experience
- Strong analytical thinking and problem-solving skills
- High attention to detail and accuracy
- Customer-focused approach to decision-making
- Ability to make timely and well-informed decisions
- Strong interpersonal skills and ability to work with diverse individuals
- Basic proficiency in desktop software such as Word Excel and internet tools
Additional Information :
Discover some of the global benefits that empower our people to become the best version of themselves:
- Finance: Competitive salary package share plan company performance bonuses value-based recognition awards referral bonus;
- Career Development: Career coaching global career opportunities non-linear career paths internal development programmes for management and technical leadership;
- Learning Opportunities: Complex projects rotations internal tech communities training certifications coaching online learning platforms subscriptions pass-it-on sessions workshops conferences;
- Work-Life Balance: Hybrid work and flexible working hours employee assistance programme;
- Health: Global internal wellbeing programme access to wellbeing apps;
- Community: Global internal tech communities hobby clubs and interest groups inclusion and diversity programmes events and celebrations.
Additional Employee Requirements
- Participation in both internal meetings and external meetings via video calls as necessary.
- Ability to go into corporate or client offices to work onsite as necessary.
- Prolonged periods of remaining stationary at a desk and working on a computer as necessary.
- Ability to bend kneel crouch and reach overhead as necessary.
- Hand-eye coordination necessary to operate computers and various pieces of office equipment as necessary.
- Vision abilities including close vision toleration of fluorescent lighting and adjusting focus as necessary.
- For positions that require business travel and/or event attendance ability to lift 25 lbs as necessary.
- For positions that require business travel and/or event attendance a valid drivers license as necessary.
*If requested reasonable accommodations will be made to enable employees requiring accommodations to perform the essential functions of their jobs absent undue hardship.
USA Benefits
- Robust healthcare and benefits including Medical Dental vision Disability coverage and various other benefit options
- Flexible Spending Accounts (Medical Transit and Dependent Care)
- Employer Paid Life Insurance and AD&D Coverages
- Health Savings account paired with our low-cost High Deductible Medical Plan
- 401(k) Safe Harbor Retirement plan with employer match with immediately vest
At Endava were committed to creating an open inclusive and respectful environment where everyone feels safe valued and empowered to be their best. We welcome applications from people of all backgrounds experiences and perspectivesbecause we know that inclusive teams help us deliver smarter more innovative solutions for our customers. Hiring decisions are based on merit skills qualifications and potential. If you need adjustments or support during the recruitment process please let us know.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
