Senior Associate, Executive Assistant - Hybrid
Senior Associate, Executive Assistant - Hybrid
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$ 81100 - 127500
1 Vacancy
Job Description
Job Description
The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization our administrative teams make sure our concepts become reality.
This position is based in Rahway NJ
Reporting to the Executive Director of General and Specialty Medicine in GPAM the core responsibilities of this role include and are not limited to the following:
General administrative duties for one or more Executive Directors within GPAM.
Providing Administrative support to drug development projects.
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
Work priorities and activities are reviewed with little supervision.
Produces/completes various work assignments requiring advanced analytical ability independent judgment creativity and problem-solving skills.
Schedules complex multi-leg and international travel.
Supports the use of Team Sites and potentially other collaboration software.
Communication Skills must be at a level to effectively interact with our companys executives and internal/external clients both on-site and remotely to maintain workflow.
May coordinate special projects within the division/area.
Education:
Required: High School Diploma
Preferred: Advanced education or certifications such as (e.g. Certified Administrative Professional Project Management Professional Certification Professional in Human Resources Certification)
Required Experience and Skills:
Minimum of(8) years Administrative Assistant experience
Minimum of(3)yearsExecutiveAdministrative experience supportingsenior executives ( Executive Director VP or above)
Advanced computer skills using MS Office Suite (Outlook Word Excel Power Point etc.) and operation of other peripheral devices
SAP experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms as well as the capability to run reports within SAP
Experience scheduling complex travel arrangements including multi-leg domestic and international travel
Demonstrated experience with processing of Visas/Passports.
Advanced secretarial/clerical abilitieswith a history of high performance
Documented experience as a strong performer in current and past positions
Ability to handle and prioritize a large number of simultaneous assignments
Experience with event planning and coordination
Extraordinary attention to detail
Demonstrated ability to be proactive and collaborative
Outstanding communication and people skills
Experience with financial and budget tasks
#MSJR
Under New York City Colorado State Washington State and California State law the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors which may include but not be limited to the primary work location and the chosen candidates relevant skills experience and education.
Expected salary range:
$81100-$127500
Available benefits include bonus eligibility health care and other insurance benefits (for employee and family) retirement benefits paid holidays vacation and sick days. For Washington State Jobs a summary of benefits is listed here.
Current Employees apply HERE
Current Contingent Workers apply HERE
US and Puerto Rico Residents Only:
Our company is committed to inclusion ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race color age religion sex sexual orientation gender identity national origin protected veteran status disability status or other applicable legally protected a federal contractor we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws visit:
We are proud to be a company that embraces the value of bringing together talented and committed people with diverse experiences perspectives skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas broad experiences backgrounds and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one anothers thinking and approach problems collectively.
Learn more about your rights including under California Colorado and other US State Acts
U.S. Hybrid Work Model
Effective September 5 2023 employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week Monday - Thursday although the specific days may vary by site or organization with Friday designated as a remote-working day unless business critical tasks require an on-site Hybrid work model does not apply to and daily in-person attendance is required for field-based positions; facility-based manufacturing-based or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note this Hybrid work model guidance also does not apply to roles that have been designated as remote.
San Francisco Residents Only:We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only:We will consider for employment all qualified applicants including those with criminal histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.
Employee Status:
RegularRelocation:
No relocationVISA Sponsorship:
NoTravel Requirements:
10%Flexible Work Arrangements:
HybridShift:
1st - DayValid Driving License:
NoHazardous Material(s):
NoRequired Skills:
Business Administration Business Administration Business Support Services Clinical Medicine Collaboration Tools Collaborative Communications Communication Data Entry Document Management Drug Development Event Planning Expense Report Development File Management Financial Budgeting Healthcare Innovation International Travels IT Demand Management Management Process Medical Affairs Medication Management Microsoft Office Microsoft Outlook Microsoft PowerPoint Office Applications Office Equipment 20 morePreferred Skills:
Job Posting End Date:
06/4/2025*A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Required Experience:
Senior IC
Employment Type
Full-Time
