Fiscal Technician 3

Big Bend Community College (BBCC) a rural college serving vibrant culturally rich communities in Columbia Basin of Central Washington invites applications for a Fiscal Technician 3 in the colleges Business Office.

Under the direction of the Assistant Director of Finance independently perform all Accounts Payable functions for vendor payments. This includes checking and posting invoices resolving invoicing and receiving discrepancies and processing direct pay invoices for payment. Use independent judgment to perform all related duties necessary to process invoices for payment on a timely basis in accordance with current regulation policies and procedures.

BBCCs organizational strength is captured in our small but mighty spirit. A small college taking on BIG things to enact BIG change to lift our students and employees. We are dedicated to extending postsecondary access to all our service district members and providing an environment for all to grow personally and professionally steered by our mission and vision.

Vision: To become our communities first choice to dream learn and succeed.

Mission

Serve as a Bridge

Stand as a Leader

Support for Success

Our guiding principles are a call to action establishing a standard for how we interact with each other present BBCC in the community serve students AND act upon areas of inequity.

Guiding Principles

Honor our Role as a Hispanic-Serving Institution

Advocate for Equity Inclusion & Diversity

Embrace our Workplace Norms

Innovate Proactively

Model Integrity

Educate All

If you share these values we encourage you to come be a part of the movement happening at Big Bend Community College. This position closes at 12:00pm on June 10 2025. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time so a prompt response is encouraged.

Primary essential responsibilities will include but not be limited to the following:

1. Make payments against Purchase Orders (PO) matching invoice and purchase orders zeroing and closing POs out when necessary.
2. Review all payment documents not on a Purchase Order for accuracy and completion and enter into AP system.
3. Responsible for coding payments for correct sales tax or use tax as set forth in Department of Revenue regulations.
4. Request the cancellation of checks when necessary and make approved corrections to invoices once check cancelled.
5. Maintain desk manual describing current procedures used to complete assigned duties.
6. File and retrieve documents maintained by Accounts Payable.
7. Reconcile general ledger accounts as necessary including reconciliations to vendor statements and backing up travel and/or expense advance reconciliations.
8. Process all incoming mail to include date stamping sorting and match-up with POs.
9. Assist higher-level fiscal personnel with summary information and analysis of records and reports.
10. Respond to inquiries and requests for information.
11. Review and assess payment documentation ensuring documentation includes evidence of authorization for purchase receipt of goods or services personal service contracts and proper approval for payment. Contact vendors purchasing office budget managers and/or supervisors to obtain additional information to resolve discrepancies and/or process payment.
12. Audit/review and sign payment documents for contracts utilities travel refunds reimbursements and other miscellaneous vouchers and prepare and input batches into computerized system.
13. Assign and create vendor numbers to the vendor file and maintain vendor file (including name address city state zip code telephone number tax identification number and 1099 code and 1099 type).
14. Understand IRS regulations pertaining to 1099-MISC reporting and monitor the input of appropriate information/flags into computerized system. Review data and initiate process for filing of IRS form 1099-MISC.
15. Check and reconcile daily reports and review daily diagnostic reports and take appropriate action.
16. Prepare handwritten checks and monitor outstanding check report and investigate check over sixty days old.
17. Backup cashier and customer service specialist.
18. When necessary assist Director of Purchasing with Central receiving responsibilities.
19. Perform all phone orders and scan updates.

MINIMUM QUALIFICATIONS:

1. High school graduation or equivalent.
2. Fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping.
3. Two years of full-time experience in accounting or bookkeeping or equivalent including experience using accounting-related software. An Associate of Arts Degree or equivalent in accounting or business from an accredited college may substitute for one year of required experience OR equivalent combination of education and experience.
4. Intermediate word processing and spreadsheet skills.

DESIRABLE QUALIFICATIONS:

1. Associates degree or higher education from an accredited institution of higher education.
2. Three years accounting or bookkeeping experience.
3. Advanced computer skills with Microsoft Office programs.
4. Theoretical and working knowledge for GAAP as well as ability to apply and utilize these principles.
5. Knowledge of and ability to comply with Revised Code of Washington (RCWs) OFM rules and college policies and procedures relating to Accounts Payable.

DUTIES OF THE POSITION REQUIRE THE ABILITY TO:

1. Solve basic mathematical equations.
2. Critical thinking skills: Seeks resources for direction when necessary. Performs independent problem solving. Decision-making is logical and deliberate.
3. Performs actions that demonstrate accountability. Exercises safe judgment in decision-making. Practices within legal and ethical guidelines.
4. Ability to provide exceptional customer service to internal and external customers.
5. Ability to work with diverse populations
6. Ability to work independently and reliably. Regular and consistent attendance is expected.
7. Ability to multi-task in a fast-paced environment; prioritize multiple tasks and projects to meet deadlines.
8. Ability to maintain a high level of confidentiality.
9. Demonstrates competency in ability to provide service in a multicultural environment.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by June 10 2025. Big Bend Community College reserves the right to offer this position to a qualified candidate at any time so a prompt response is encouraged. To qualify for considerationapplicantsmust meet required qualifications andsubmita complete application packet which includes the following:

1. BBCC Online application.
2. Cover letter addressing why you are interested in this position and how your qualifications make you the ideal candidate.*
3. Comprehensive resume or CV.*
4. Response(s) to the questions found in the Supplemental Questions Tab above.* Supplemental questions are designed to address the Additional Desirable qualifications list in the job posting.
5. Unofficial transcripts documenting undergraduate and graduate course work and degrees. Official transcripts required upon employment.*

NOTE:You must complete the online application in full and respond to the required supplemental questions. Failure to provide this information or responses of See Resume may eliminate you from consideration for this position.The college reserves the right to remove documents submitted but not requested by BBCC as part of the application process. These documents include but are not limited to statements of teaching philosophy diversity statement letters of recommendation student evaluations performance evaluations etc.

BBCCreserves the right to not fill this position reject all applicants reopen the position or make a direct appointment. Applications received during this recruitment may be used to fill future vacancies at the Colleges discretion.

This posting does not reflect the entire job description and may be changed and/or modified at any time without notice.

If you have difficulty logging into your account attaching documents submitting your application etc. please contactNEOGOVCustomer Service at 1-.

CONDITIONS OF EMPLOYMENT:

Pursuant to RCW 28B.112.080 applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for or have left a position during an investigation into a violation of any sexual misconduct policy at the applicants current or past employers. By law post-secondary education institutions cannot hire an applicant who does not complete the questions.

Prior to employment a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform the position.

An offer of employment will not carry with it any responsibility or obligation on the part of Big Bend Community College to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986 proof of authorization to work in the United States will be required at the time of hire.

Official transcripts must be provided to the college upon hire.

REASONABLE ACCOMMODATION:

Big Bend provides reasonable accommodations for qualified students employees and applicants with disabilities in accordance with the American with Disabilities Act and Section 504 of the Federal Rehabilitation Act of 1973.

Please direct all inquiries regarding compliance with access equal opportunity and/or grievances to the Vice President of Human Resources & Labor/Equal Opportunity Officer/Title IX Coordinator/Section 504 Coordinator BBCC 7662 Chanute Street NE Moses Lake WA 98837; or via email at.

DRUG AND ALCOHOL-FREE CAMPUS:

In compliance with state and federal regulations BBCC is committed to a safe and drug and alcohol-free campus. Employees are expected to comply with BBCCs policy prohibiting illegal drug use or activity including notifications of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety. The complete policy and procedure are available to view on thepolicies page of the BBCC website. Printed copies of the policy and procedure are available by contacting the Human Resources Office at .

BBCC ANNUAL SECURITY REPORT:

BBCC strives to be a safe and secure campus for our students employees and community. Detailed information regarding campus security crime statistics for the most recent-three year period and other information is available on theCampus Safety and Security page of the BBCC website. If you have questions or would like a printed copy of the materials please contact Campus Safety and Security at .

EQUAL OPPORTUNITY:

Big Bend Community College provides equal opportunity in education and employment and does not discriminate on the basis of race sex sexual orientation gender identity/expression religion age color creed national or ethnic origin physical mental or sensory disability use of a trained guide dog or service animal by a person with a disability marital status pregnancy status or families with children a mother breastfeeding her child AIDS/HIV or hepatitis C genetic information and/or status as a veteran or any other legally protected classification.