Building Attendance Secretary
Building Attendance Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
POSITION Building Attendance Secretary - CMS
LOCATIONCentennial MS
SCHEDULE Hours/Day -7
Days/Year -195
SALARY Level 3 Secretary-SNAP Salary Schedule
Placement is dependent on verified experience
Pay is annualized over 12 months
JOB TYPE Hourly
UNION/CONTRACT SNAP (PSE)
START DATE2025-2026 School Year
SUMMARY
Under the direction of the Building Principal the substitute secretary provides general clerical support in a school office or department.
ESSENTIAL JOB RESPONSIBILITIES
- Assist with the everyday operation of the office.
- Answer telephone refer calls take messages and answer inquiries.
- Greet assist check-in/out students staff parents and visitors in the office.
- Manage single-point entry security doors.
- Manage input and update student attendance records.
- Generate daily attendance reports.
- Work closely with the Dean of Students in attendance matters protocols and processes.
- Provide support to the truancy process run reports generate communication and file petitions.
- Phone calls home to parents regarding students attendance and excessive absenteeism.
- Update early release athletic activity and field trip attendance records.
- Cross-train with the Building Secretary on daily bulletin bells reader board and discipline referrals.
- Assist/cross-train with the Head Secretary on daily substitute processes.
- Support the Head Secretary with monitoring the staff absence management system and assignment of substitute coverage.
- Receive and fulfill student homework requests.
- Open review and route mail.
- Provide health room support; address first aid situations (cuts bruises broken bones bleeding etc.) dispense student medication and monitor students in the health room.
- Perform other related duties as assigned.
QUALIFICATIONS
- High school diploma or equivalent.
- Two years of secretarial clerical or business work experience preferred.
- Valid first aid card required within 90 days of employment.
- Valid Washington State drivers license or evidence of mobility.
- Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
- I-9 for verification of identity and employment eligibility for work in the United State
- Completion of all district-required training within thirty (30) calendar days from the hire date.
KNOWLEDGE & SKILL REQUIREMENTS
- Computer experience with knowledge of Microsoft Word Excel Publisher and Google Suite preferred.
- Possess excellent skills in spelling grammar punctuation and written/oral communication.
- Demonstrated record-keeping skills working accurately with figures and using good organizational systems.
- Ability to use sound judgment in working with parents students staff and community members.
- Flexibility to adjust work pace to meet the demands of changing workload.
- Demonstrate mature behavior and ability to use sound judgment make independent decisions and take appropriate action while following established procedures and guidelines.
- Exhibit a professional attitude at all times and a willingness to work cooperatively with students staff co-workers management and the public.
- Demonstrated ability to handle confidential information.
WORKING CONDITIONS
Duties are normally performed in a school/classroom environment. Duties may be occasionally performed on field trips away from the school. The noise level in the work environment is usually moderate.
The employee is regularly required to stand and reach with hands and arms; walk; sit; stoop or kneel; crouch or crawl. Duties may involve risk resulting from attending to students physical or sanitation/hygiene needs. Specific vision requirements include close vision distance vision color vision peripheral vision depth perception and the ability to focus. Must have the ability to sit and stand for extended periods; exhibit manual dexterity to dial a telephone to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions.
IMMEDIATE SUPERVISOR
Building Principal
TERMS OF EMPLOYMENT
As provided by PSE contract. Subject to the needs of the District.
Verification of identity and United States work authorizationmust becompleted before employment commences. The successful candidate for thispositionmust complete a fingerprinted background check with the Washington State Patrol and the Federal Bureau of Investigation. Employment is contingent upon clearance of the background check.
ADDITIONAL INFORMATION
HEALTHCARE BENEFITS -Employees who meet the eligibility criteria outlined in Chapter 182-31WAChave access to medical dental vision supplemental life and supplemental disability insurance through the School Employee Benefit Board (SEBB).
RETIREMENT -All regular non-substitute employeesare enrolledin a state retirement plan through the Washington State Department of Retirement Systems (DRS).
SICK LEAVE -All regular non-substitute employees receive 12 sick leave days (proratedbased on FTE) and paid time off. Substitute employees receive sick leave perRCW49.46.210.
PAID TIME OFF -All regular non-substitute employees receive paid time off including annual and/or vacation leave. Paid time off varies bypositionand work year. Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.
OTHER BENEFITS
Classified employees receive 10-13 paid holidays (depending onposition& work year). Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.
Employeesmay beeligible forVEBAincluding monthlyaccrualand/or sick leave conversion. Benefits arepositionspecific. Refer to the applicableCollective Bargaining Agreement or salary schedulefor details.
West Valley School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employeeshave been designatedto handle questions and complaints of alleged discrimination: Title IX and Civil Rights Compliance Coordinator: Sabre Dahl 2805 N Argonne Rd. Spokane Valley WA 99212 Phone: .Section 504 Coordinator Dan Andrews2805 N Argonne Rd. Spokane Valley WA 99212 Phone: .
Employment Type
Full-Time
