Executive Assistant
Executive Assistant
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Job Description
CPP Investments is committed to operational excellence and continuous innovation in supporting our global investment strategy. The Investment Operations team plays a critical role in enabling seamless scalable and high-integrity processes across asset classes. We are seeking a highly organized and proactive Executive Assistant to support our senior leaders and contribute to the smooth functioning of our Investment Operations group.
As an Executive Assistant you will be responsible for providing day-to-day administrative support to senior leaders within CPP Investments including managing calendars meetings expenses events presentations travel correspondence and departmental initiatives.
Accountabilities:
- Provides general administrative support to the Managing Director(s) and to the wider team.
- Books and supports complex global travel arrangements itineraries or other related duties.
- Prepares Executive and Department-level documents and ensures submissions are delivered on a timely basis with meticulous attention to detail.
- Proactively manages multiple calendars including scheduling internal and external meetings room bookings and calls and works with global departments/offices to coordinate logistics.
- Coordinates the departmental and team event planning process as required.
- Supports the onboarding of new employees joining the team.
- Works closely with external partners assistants vendors and other stakeholders to schedule meetings or events.
- Work closely with other Executive Assistants and teams to increase efficiency and provide overall departmental support.
- Ensures team members are prepared for all meetings and carry-forward action items.
- Handles highly sensitive and confidential matters relating to the daily activity of the department and/or organization with utmost discretion.
- Coordinates and performs critical internal processes for the team.
Qualifications :
- College diploma or bachelors degree 6 years administrative support with experience working in a fast-paced professional environment.
- Prior experience in the financial services or related industry is an asset.
- Requires strong communication skills both written and verbal in English
- Experience with complex calendar management booking high-profile meetings and events scheduling travel and performing the expense reimbursement process.
- Experience providing support to senior professionals and managing competing priorities.
- In-depth knowledge of MS Office (Word Excel PowerPoint Outlook Calendar) and comfort and interest in learning new applications.
Additional Information :
Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-PM1 #LI-Onsite
At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.
We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process.
Our Commitment to Inclusion and Diversity:
In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc.) please let us know and we will work with you to meet your needs.
Disclaimer:
CPP Investments does not accept resumes from employment placement agencies head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered. CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
