Administrative Assistant
Administrative Assistant
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Job Description
Description
Position Summary
Why Its a Great Opportunity:
Are you a highly skilled administrative professional looking to make a difference and help make the communities and lives of the people in Pierce County better If you want a dynamic opportunity to help Pierce County Emergency Management meet its commitment to move Forward Together this is the opportunity for you. As the primary administrative support for the Director of Emergency Management you will be responsible for coordinating meetings and correspondence preparing briefing information and providing general administrative support to the Director. You will draft emails and letters on behalf of the Director and coordinate follow-up activities. This position requires a high level of confidentiality and professionalism.
As the Administrative Assistant you coordinate hiring efforts including organizing interview panels scheduling interviews managing applicant communication and updating our applicant tracking system NeoGov. This position will manage the Departments monthly performance measure updates including website updates and preparation of dashboards. You will also facilitate the monthly performance measure meetings and track department project statuses and deadlines.This position works closely with other administrative staff to ensure front desk duties are covered including walk-ins and telephone calls.
Why Its a Great Department:
Pierce County Department of Emergency Management (DEM) was one of the first counties nationally to be accredited through the rigorous Emergency Management Accreditation Program. It is the mission of the Department to create resilient communities and enhance public safety by empowering the whole community in Pierce County to prevent mitigate prepare for respond to and recover from all types of hazards emergencies and disasters.
If youre looking to become a member of our team working towards ensuring our region remains prepared for anything bring your public safety leadership and strong people skills to Pierce County Emergency Management. For more information about our great organization please visit by clicking here.
How to be Successful in the Role:
Emergency Management is a dynamic work environment with many opportunities to participate in emergency activations exercises and trainings. We are looking for flexibility exceptional interpersonal skills strong planning and organizational skills as well as an adept writer for correspondence needs. Bring in your understanding of customer service and modern administrative practices along with a can do approach and you will thrive in this role. With your exceptional communication skills you will be communicating in person and through a variety of electronic modes (phone email instant messaging video conferencing) to assist customers and support your team. Multi-taskers those with a high fluency in the Microsoft Office Suite of programs (Word Excel PPT and Outlook) and quick learners will be successful in this environment.
This position is primarily in the office and through collaboration can include some occasional remote work after a successful training period.Core Daily Responsibilities:
- Provide administrative services for the Director and Deputy Director; make arrangements for meetings and notifies participants maintain calendars arrange for travel transportation and accommodations answer questions on the status of current projects exercise discretion in the type of information given make appointments and relay messages of a confidential nature.
- Maintain and update appointments to appropriate Boards and Commissions. Handle related correspondence; compose letters and responses to correspondence and memoranda.
- Assist in the management of the office. Develop and recommend office policies and procedures. Implement changes subject to the approval of the supervisor.
- Participate in the collection of data and preparation of complex reports requiring thorough knowledge of departmental operations procedures and regulations. Conduct research and special studies in needed areas and prepare reports with recommendations for corrective actions. Draft correspondence for the director and deputy director manage files and prepare documents.
- Prepare PowerPoint presentations and coordinate with other County administrative personnel.
- Support the department in tracking required training.
- This position may be asked to support the Emergency Operations Center during activations and exercises. This may require extended hours during emergencies.
Classification descriptions are intended to present a descriptive list of the range of duties performed by employees in this class and are not intended to reflect all duties performed within the job.A classification description with a more detailed list of essential functions can be found here.
Qualifications
- A resume and cover letter are required for this position.
- Three or more years of progressively responsible clerical/administrative experience which includes experience directly related to the duties of the position.
- Additional education or experience may substitute for the recruiting requirements.
As a condition of employment the applicant will need to authorize and complete a background check. Information received from the background check is reviewed case-by-case basis and will not necessarily remove an applicant from consideration.Supplemental Information
To be considered for this opportunity please:
- Complete and submit a detailed online Pierce County Employment Application by selecting APPLY above or go to: you have a question about this opportunity please email the Recruitment Team atand specify the Job Number and Title.
- If you do not have internet access you may visit your local public library or any WorkSource location and use their computers.
- Individuals needing accommodation in the application testing process or need this job announcement in an alternative format may call Human Resources at at least two days prior to the need.
This is a competitive selection process. Your application will be reviewed and evaluated for the quality and quantity of education/experience in the areas listed. Applicants whose qualifications most closely correspond to the Countys needs will be eligible for further consideration. Notification of application status normally occurs 2 to 3 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include assessments phone screens and interviews.
At Pierce County diversity equity and inclusion mean commitment not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit develop and maintain a talented workforce from various backgrounds cultures lifestyles and perspectives committed to our vision. Employees of the County have a local direct and visible impact in our diverse community. Will you join us in keeping Pierce County a place people are proud to call home
We are unable to sponsor or take over sponsorship of an employment visa at this time.
Employment Type
Full-Time
