Vibee - Financial Operations Specialist

Job Summary:

WHO ARE YOU

Do you enjoy live events Do you excel in fast paced creative environments Then youre in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you Read on

WHO ARE WE

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation the worlds leading live entertainment company Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages Vibee creates transformative moments in the most sought after destinations.

THE ROLE

Vibee is seeking a motivated and independent Financial Operations Specialist to own and streamline Vibees daily financial operations including AP AR and credit card disputes/chargebacks. This efficiency-driven and tech-savvy individual will process invoices and payments manage the overall dispute/chargeback resolution process and lead project management for the finance team while also providing comprehensive support for departmental needs. This position reports to Vibees Manager of Finance and Director of Operational Finance.

RESPONSIBILITIES

• Financial Operations Management:
  • Manage key operational functions including Accounts Payable (AP) Accounts Receivable (AR)
  • AP: Manage vendor onboarding process and manage vendor invoices ensuring timely and accurate payments to vendors.
  • AR: Generate and send invoices to customers tracking and managing customer payments.
• Credit Card Dispute/Chargeback Management:
  • Manage and process disputes/chargebacks including independently investigating documenting and resolving disputes/chargebacks.
  • Proactively identify trends and implement strategies to minimize dispute/chargeback losses.
  • Maintain accurate records of dispute/chargeback activity and deliver appropriate reporting at the required cadence.
• Departmental Project Management:
  • Manage and track departmental deadlines using our project management system taking ownership of task completion and meeting timelines.
  • Develop and maintain project plans timelines and task assignments for the finance team.
  • Capture key outcomes and action items from meetings and then establish and monitor these deliverables within our project management system.
• Support for Director of Operational Finance and Manager of Finance:
  • Provide administrative and operational support to both the Director of Operational Finance and Manager of Finance including assisting with special projects and ad-hoc tasks.
  • Assist in the development and documentation of financial procedures.
• Assistance with other duties or projects as required and assigned

QUALIFICATIONS

• Associates degree in Accounting Finance or a related field (Bachelors degree preferred).
• Experience in the entertainment industry is recommended but not required.
• 2-3 years of experience in a financial operations or accounting role.
  • Proven experience in managing AP and AR processes and/or
  • Proven experience with general ledger reconciliation and
  • Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel/Google Sheets and other MS/Google Suite applications
• Excellent time management and organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent attention to detail and a commitment to accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

PREFERRED QUALIFICATIONS

• Knowledge of credit card dispute/chargeback regulations and best practices
• Experience in project management including independently planning tasks and managing deadlines.
• Experience with Asana or other similar project management software
• Proficiency in the interpretation and manipulation of VBA/Google Script/Javascript code and/or Microsoft Automate experience
• An efficiency-focused mindset with a proven track record of independently identifying and implementing process improvements and challenging existing processes and workflows
• Demonstrated ability to be a proactive team player consistently going above and beyond in previous roles and independently driving projects forward identifying potential roadblocks or delays and independently implementing solutions to keep projects on track.

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments on site at our events
• May sit for extended periods of time and work in drastic temperature climates onsite at our events
• Must be willing to work during evening and weekend hours as required to meet deadlines
• Must be willing to travel as required both domestically and abroad if required
• Must have a current passport and be able to travel worldwide without restriction

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by Vibee for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves contribute fully and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations enjoy new experiences and learn from the talented people you will be working with.

Insomniac strongly supports equal employment opportunity for all applicants regardless of age (40 and over) ancestry color religious creed (including religious dress and grooming practices) family and medical care leave or the denial of family and medical care leave mental or physical disability (including HIV and AIDS) marital status domestic partner status medical condition (including cancer and genetic characteristics) genetic information military and veteran status political affiliation national origin (including language use restrictions) citizenship race sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression sexual orientation intersectionality or any other basis protected by applicable federal state or local law rule ordinance or regulation.

We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

We also afford equal employment opportunities to qualified individuals with a disability. For this reason Insomniac will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so including reasonable accommodations related to pregnancy in accordance with applicable local state and / or federal law. As part of its commitment to make reasonable accommodations Insomniac also wishes to participate in a timely good faith interactive process with a disabled applicant to determine effective reasonable accommodations if any which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Insomniac will also provide reasonable religious accommodations on a case-by-case basis.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available including promotion from within employee referrals outside advertising employment agencies internet recruiting job fairs college recruiting and search firms.

Hiring Salary Range: $70000.00 - $75000.00 USD

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the Nevada Salary Transparency in Job Advertisements Law. It is estimated based on what a successful Nevada applicant might be paid. It assumes that the successful candidate will be in Nevada or perform the position from Nevada. Similar positions located outside of Nevada will not necessarily receive the same compensation. Insomniac takes into consideration a candidates education training and experience as well as the positions work location expected quality and quantity of work required travel (if any) external market and internal value including seniority and merit systems and internal pay alignment when determining the salary level for potential new employees. In compliance with the Nevada Law a potential new employees salary history will not be used in compensation decisions.