Student Records Specialist
Student Records Specialist
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USD 36000 - 36000
1 Vacancy
Job Description
Position/Application Information
MCNEESE STATE UNIVERSITYinvites applicants for the position of Student Records Specialist. This is a full-time 12-month unclassified position. The appointment is available immediately.
DEPARTMENT:Office of Registrar and Admissions
POSITION NUMBER:U99982
SALARY:$36000
REPORTING AUTHORITY:Associate Registrar
DEADLINE: Position will remain open until filled.
APPLICATION PROCESS AND MATERIALS:Applicants MUST complete an electronic application and upload the required documents listed below:
- Letter of Application (Cover Letter)
- Resume
- Three (3) Professional References (Include: name phone number and email address)
- Unofficial Transcripts
*Only completed application packets including all items listed above will be reviewed.
ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE.
TO APPLY FOR THIS VACANCYclick on the APPLY button at the top of advertisement to complete the electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
PLEASE DIRECT QUESTIONS REGARDING THIS POSITION TO THE SEARCH COMMITTEE CHAIR:
Kim Dronett HR Analyst/Liaison Office of Human Resources McNeese State University
Email: Voice: TDD:
Position Duties/Responsibilities
- Process applications for all graduate and international students
- Determine admissibility of applicants by adhering to and independently applying rules policies and regulations mandated by the Louisiana Board of Regents the Louisiana Legislature the University of Louisiana System and McNeese State University.
- Compute grade point averages to equate with University standards. Scrutinize applicant data to determine residency classification entry status eligibility transferability of credit English proficiency and the need for additional documentation
- Enter prospective student data into the Student Information System and/or Customer Relationship Management (CRM) system as well as maintain and run reports on applicants
- Maintain current knowledge of Banner (Student Information System) Recruit (CRM) BDM (scanning system) Argos and other systems used by the University
- Process incoming and outgoing mail for the Admissions & Recruiting Department. Code scan and index those documents into the BDM. Download official electronic transcripts through the certified databases and index them into the students electronic file
- Assist prospective students in person over the phone texting and via email
- Work closely with faculty and staff to assist prospective students with the admission and advising process
- All duties shall be conducted in a manner which provides a positive reflection of the University
- Complete all other duties as assigned by the Registrar and Director of Admission the Associate Registrar or the Executive Director of Enrollment Management
Required/Preferred Qualifications
Required:
- Bachelors degree from a regionally accredited
- Self-starter with the ability to exercise initiative independence and maturity as well as function with limited supervisory intervention
- Attentiveness to detail and ability to work independently
- Excellent oral and written communication and interpersonal skills including the ability to generate clear concise and grammatically correct business correspondence and other documents
- Strong organizational skills with the ability to prioritize multiple requests and handle them in an efficient and timely manner
- Strong analytical and problem-solving skills
- Commitment to customer service and teamwork
- Ability to thoroughly understand communicate and abide by federal and university guidelines regarding student record confidentiality requirements
- Proficiency in the use of computers; knowledge of word processing spreadsheet and database applications; and ability to search and obtain information from the internet.
Preferred:
- Experience with Ellucian Banner
- Experience in professional office
- Knowledge of international educational systems
General University information
McNeese State University located in Lake Charles Louisiana is a public university and a member of the University of Louisiana System. Under Louisiana law applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001 et seq and State of Louisiana Executive Order 98-38 which provides for drug testing of employees appointees prospective employees and prospective appointees. Prospective employees and employees are informed if a drug test is required.
McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity. Louisiana is a State as a Model Employer for People with Disabilities.
Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator Krisshunn Youngblood Office of Inclusive Excellence: Voice: ; TDD/TTY Hearing Impaired: ; or.
The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify.
Louisiana Revised Statute 42:31-Eligibility requirements for certain unclassified employees-requires any person hired or employed in an unclassified position whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars provide proof to his public employer that he has been issued a Louisiana drivers license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary.
Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services () or Educational Credential Evaluators Inc..
Required Experience:
Unclear Seniority
Employment Type
Full-Time
