CIP Project Manager
CIP Project Manager
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$ 91368 - 122448
1 Vacancy
Job Description
Position Overview
The City of South Pasadena is seeking a highly qualified CIP Project Manager!
This recruitment is open continuous until filled.
This recruitment may close or be extended at any time without notice.
Applicants are encouraged toapply early.Selection of candidates will be on a first come first served basis.
As applications are received they will be immediately reviewed.
DEFINITION:Under the general direction of the CIP Program Manager the CIP Project Manager is responsible for managing assigned major and minor capital projects including all aspects of project management during development planning design construction and final close-out. This position is required to interface with city officials staff residents and various professional consultants contractors vendors and other related stakeholders.DISTINGUISHING CHARACTERISTICS:This is a single professional classification position that oversees the Citys capital improvement construction ensuring that projects are completed on time and within approved budget limits. Performs work as assigned with considerable independence initiative and discretion within broad guidelines.Duties & Responsibilities
- EXAMPLES OF DUTIES:
- Oversees the design management and inspection of CIP projects.
- Ensures City and Consultant staff are maintaining applicable standards and adherence to contracts.
- Supervise conduct and coordinate plan checks including constructability; building code and ADA compliance reviews; and review project specifications and drawings.
- Manage projects during construction and final close-out.
- Participates in and oversees staff assigned to the Public Works Permitting Administration processes involving work activities to be conducted in the Right-of-Way (ROW).
- Develops scope of work bid component breakdown items and special provisions for CIP projects and annual contractor assignments.
- Manage RFIs notice of delays change orders and schedules for recommendations to the CIP Program Manager.
- Prepares City Invitation for Bid (IFB) packages and works with Public Works administrative staff and CIP Analyst on issuance.
- Responsible for review and/or maintenance of Materials Notebooks QAPs and project records.
- Reviews and processes invoices for CIP projects annual contractor assignments and design consultants.
- Files and submits contractor and design consultant invoices for reimbursements.
- Conducts field investigations for various drainage pavement and infrastructure conditions in the City.
- Assists city staff in developing and applying for various State and Federal grants.
- Conducts constructability reviews and prepares cost estimates for annual contractor assignments and CIP projects (Engineer Estimates).
- Assists in plan reviews for private developments and site plans; assists in the review and issuance of City Right-of-Way permits.
- Provide technical assistance to other departments contractors developers and citizens.
- Build and maintain positive working relationships with co-workers other City employees and the public using principles of good customer service.
- Performs other duties as assigned.
Qualifications
- MINIMUM QUALIFICATIONS:
- Bachelors degree in civil engineering construction management or related field; and
- Four (4) or more years of experience in capital improvement project management.
Note:An equivalent combination of experience education and/or training may substitute for the listed minimum requirements.KNOWLEDGE SKILLS AND ABILITIES:- Demonstrated experience with project management construction administration and/or construction management including a thorough knowledge of building materials costing procedures and sequential methods of modern construction and maintenance practices as well as capital construction project delivery methods.
- Demonstrated experience in effective leadership and team management with a proven ability to organize and manage teams including internal design and operations staff external contractors and technical consultants specializing in building construction or renovation.
- This position may require the ability to obtain AHERA Inspector certification for asbestos related work and Cal/OSHA Lead training.
- Thorough knowledge of a wide range of facilities management operations and general knowledge of building codes laws ordinances and regulations and trades applicable to building construction maintenance and repair.
- Knowledge of architecture construction management and mechanical structural and electrical engineering.
- Knowledge of business and fiscal analysis processes and techniques related to project management in building design and construction including an ability to analyze data and make accurate projections and cost estimates using business mathematics and basis statistical techniques.
- Knowledge of or ability to quickly learn complex organizational and management structures and an ability to adapt to the dynamics of organizational procedural technological and policy change.
- Ability to read and understand proposals plans blueprints process drawings contracts purchase orders and specifications for all phases of construction and building maintenance and produce quality construction drawings and specifications.
- Ability to generate read and understand construction schedules.
- Ability to draft and compose correspondence and standard reports including producing PowerPoint presentations and effective oral presentations to groups.
- Excellent organizational and time management skills with the ability to maintain a high degree of accuracy while setting own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
- Demonstrated ability to use a variety of computer applications including word-processing spreadsheets databases online systems and internet as well as online calendaring and email.
- Demonstrated ability to maintain a high degree of confidentiality including an ability to apply a high level of judgment and discretion on a consistent and continuing basis.
- Working knowledge of or ability to quickly learn and apply University infrastructure policies and procedures.
- Demonstrated ability to use tact diplomacy and professionalism to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities and to respond appropriately to conflicts and problems.
- Ability to initiate establish and foster communication and teamwork by maintaining positive cooperative productive work atmosphere in and outside the City with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
- Excellent communication skills with an ability to effectively communicate information in a clear and understandable manner both verbally and in writing.
- Thorough mastery of English grammar spelling and punctuation with a demonstrated ability to proofread and edit.
FLSA Status: Non-ExemptWORKING CONDITIONS AND PHYSICAL DEMANDS:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Bend squat crawl reach above shoulder level crouch kneel and balance.
- Stooping crouching walking pulling lifting grasping hearing seeing up close seeing far away kneeling reaching pushing talking standing finger movement repetitive motions depth perception.
- Work at heights (20 feet or higher) off scaffolding or ladders
- Ability to wear respiratory protection including a negative pressure respirator. Cal/OSHA mandated medical evaluation is required prior to the use of a respirator.
Additional Information
- SELECTION PROCEDUREThis recruitment is open and continuous and applications will be accepted until the role is filled.The City reserves the right to extend the closing date or close this recruitment without notice. Individuals determined to be qualified and best aligned to the position will be invited to participate in the selection process.
HOW TO APPLY
To be considered please submit an online application including a cover letter resume and proof of education (if qualifying with a degree) in PDF format. Applications that fail to include all necessary documents may be considered incomplete and may not be considered.Applications will be reviewed for depth and breadth of experience and level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to undergo a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements including submission of all required attachments will not be considered. For questions regarding this recruitment please contact Human Resources at .EQUAL OPPORTUNITY EMPLOYERThe City of South Pasadena is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of South Pasadena is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments management staff and policymakers. To support efforts of fairness and diversity City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. If a special accommodation is desired or if you would like to request this information in an alternative format please email the HR division at
FAIR CHANCE ACTThe City of South Pasadena is committed to providing fair opportunities to all applicants including those with a criminal history. Pursuant to the California Fair Chance Act we will consider qualified applicants with a criminal history. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of South Pasadena has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check you will have the opportunity to explain the circumstances surrounding the conviction provide evidence to mitigate concerns or challenge the accuracy of the background report. For more information about the Fair Chance Act please visit THE CITYThe City of South Pasadena (population 26047) is a charming community located only eight miles from downtown Los Angeles on the west side of the San Gabriel Valley. South Pasadena is known for its beautiful tree-lined streets stunning homes unique small businesses top-quality schools and a strong commitment to community. South Pasadena is also a full-service city with its own fire police and water departments.
Occupying 3.44 square miles of flatlands and hillsides South Pasadenas unique character makes it one of Californias most desirable locations. The City has a rich history of intact late 19th and early 20th Century neighborhoods and residences giving it a strong claim as one of the oldest and most historic sites in the San Gabriel Valley. One of the first suburbs of Los Angeles South Pasadena maintains small-town quality with charming residential streetscapes and a historic commercial core making it one of Hollywoods favorite suburban filming locations featured in numerous television and big screen productions.
South Pasadena is frequently recognized as a family and environmentally friendly community. The City enjoys quiet attractive walkable neighborhoods and a low crime rate. There are numerous active community organizations in South Pasadena including the Oneonta Club WISPPA South Pasadena Arts Council AYSO Little League Boy Scouts Girl Scouts Womens Club Chamber of Commerce South Pasadena Preservation Foundation Holy Family Church St. James Church South Pasadena Tournament of Roses Association South Pasadena Chinese-American Club Vecinos and many others. Boasting over 100 acres of parks and playgrounds and more than 21000 trees the Citys picturesque environment invites residents and visitors to enjoy numerous opportunities for outdoor recreation. South Pasadena offers an 18 hole Par-3 golf course tennis racquet and pickleball facilities horse stables and a dog park all in its picturesque Arroyo Seco area.
Small proud and independent the City of South Pasadena has preserved its status as a unique community for over a hundred years.
NOTE: The provisions in this job flyer do not constitute an expressed or implied contract; and any provisions contained in this flyer may be modified or revoked without notice.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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