Administrative Technician (Engineering Services)
Administrative Technician (Engineering Services)
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$ 57494 - 80900
1 Vacancy
Job Description
THE POSITION
- With supervisor approval incumbents may be eligible for intermittent remote work;however they must physicallyresidewithin the Sacramento region orhave the ability toregularly report to a City of Sacramento physical worksite with little notice.
The Department of Public Works Engineering ServicesAdministration Division is seeking an Administrative Technician to provide personnel fiscal and administrative support to the Operations Section.
IDEAL CANDIDATE STATEMENT
The ideal candidate will have the following skills and/or key attributes:
A quick learner in a multi-tasking environment
Organized
Adaptable
Collaborative
Great attention to detail
Strong verbal and written communication skills
Strong problem-solving skills
A commitment to providing high-quality customer service
Under general supervision the Administrative Technician performs a variety of technical and paraprofessional duties in support of centralized procurement personnel budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching compiling and reviewing information; develops and maintains databases and spreadsheets.
DISTINGUISHING CHARACTERISTICS
This classification may be populated with multiple incumbents. The Administrative Technician performs technical non-clerical budget procurement personnel or program administration work within established policy and procedure guidelines. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians do not routinely perform clerical work.
SUPERVISION RECEIVED AND EXERCISED
General direction is provided by higher-level administrative analytical or managerial staff. ESSENTIAL DUTIES AND RESPONSIBILITIES
- Researches compiles tabulates and assembles data; assists in conducting surveys and studies; recommends and implements procedures guidelines and processes; consults with managers and drafts policies.
- Prepares statistical and narrative reports presentations general and technical correspondence and promotional materials; develops forms tracking systems databases and spreadsheets.
- Resolves difficult or sensitive customer service inquiries or problems advises public on complex rules policies and procedures; responds to inquiries from employees and the public.
- Researches information organizes evaluates and compiles results and prepares detailed summaries tracks progress of projects and payments expenditures and reimbursements.
- Prepares and processes administrative documents such as vouchers permits personnel actions requisitions and contracts; prepares documents for personnel purchasing fiscal and project or program areas; maintains a variety of records and files.
- Assists in the administration and coordination of special events training programs or projects; assists in coordinating municipal activities among City departments and/or other organizations.
- Provides exceptional customer service to those contacted in the course of work.
- Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.
QUALIFICATIONS
Knowledge of:
- Basic principles of technical and statistical report preparation.
- Basic principles and practices of research and statistical methods.
- Modern office practices procedures and equipment.
- Record keeping and reporting practices.
- Basic principles and techniques of personnel budget and purchasing.
- Basic techniques of project and program management.
- Providing customer service including dealing with people in sensitive situations and problem resolution.
- Use of computers and computer applications and software.
- Communicate clearly and concisely both orally and in writing.
- Collect compile organize analyze and interpret data.
- Understand interpret and apply rules regulations laws and ordinances.
- Establish and maintain cooperative relationships with those contacted in the course of work.
- Follow oral and written instructions.
Experience:
Three years of journey level clerical experience including a minimum of two years performing administrative work or advanced journey level clerical work.
Substitution:
Completion of 60 semester units in an accredited college or university in public or business administration economics accounting personnel or a closely related field may substitute for two years of the required experience.PROOF OF EDUCATION
Should education be used to qualify for this position then proof of education such as but not limited to university/college transcripts and degrees should besubmittedwith your application andwill beat the time of appointment. Unofficial documents and/or copies are acceptable.
An applicant with a college degree obtained outside the United States must have education records evaluated by acredentialsevaluation service.Evaluation of education records will be due at time of appointment.
PROBATIONARY PERIOD
Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status.THE SELECTION PROCEDURE
Please note the City of Sacramentos preferred method of communication with applicants is via e-mail. As such please ensure you verify the e-mail address on your application and check your e-mailfrequently including your spam and junk folders. All e-mail notifications can also be accessed through the applicant inbox.
1. Application:(Pass/Fail) All applicants must complete andsubmitonlinea City of Sacramento employment applicationby the final filingdeadline;Employment applications must besubmittedonline; paper applications will not be accepted.
Employment applicationswill be considered incomplete and will be disqualified:
If applicants do not list current and/or past job-related experience in theduties area of theWork Experience section.Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week).
If see resume is noted in the Work Experience section; a resume will not substitute for the informationin the Work Experience section.
Proof of education such as but not limited to university/college transcripts and degreesshouldbesubmittedonlinewith your application.Proof of educationwill beat time of appointment.
Position/job titles will not be considered indeterminingeligibility for meeting the minimum qualifications for this position.
Ifyourerequesting Veterans credit a copy of your DD214 must besubmittedonlinewith your application oremailedto the Employment Officeby the final filing deadline.Informationregardingthe use of Veterans credit can be found in the Civil Service Board rules under rule4.9C.
Applicantsare responsible forattaching a copy of their DD214 to each position for which they apply.
2. Training and Experience Exam: (Weighted 100%) The questionslocatedat the end of the application are the Training and Experience (T&E) Exam.Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance level and progression of a candidates educationtrainingand experience. The exam score willdetermineyour ranking on the eligible list for this job. When completing the T&E questions please note:
Responses to the T&E questionsmustbesubmittedonline; paper questionnaires will not be accepted.
A resume willnotsubstitute for the informationin the T&E questions.
3.Eligibility: Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidates eligibility expires one year from the date of notification of a passing score for the Administrative Technicianexamination.
4.Screening Committee: (Pass/Fail) All candidates that pass the examination and are in one of the top three ranks will have their applicationforwardedto the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications asstatedon the job announcement for applications selected by the hiring department.
5.Conditional Hire:Upon receipt of a conditional offer the selected candidate must complete and pass LiveScan/fingerprinting. If applicable candidates may also need to pass a pre-employment medical exam controlledsubstanceand/or alcohol test andpossessany required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.QUESTIONS:
For questions concerning this job announcement and the application process:For technical support between 6 AM - 5 PM PT contact Live Applicant Support at .
Visit the City of Sacramento Human Resources Department website at an email to;or
Call the Human Resources Department at
Required Experience:
IC
Employment Type
Full-Time
