Temporary Transportation Services Assistant - HSTS (35hrs)

Position: Temporary Transportation Services Assistant

Salary: Band 2: $ 32.77 - $ 39.0 8 4% vacation pay

Location: Halton Student Transportation Services Burlington

Work Schedule: 35 hours/week 12 months/year

Start Date: ASAP - January 20 2026

Position Summary:

The Transportation Services Assistant provides administrative support to the Halton Student Transportation Services (HSTS) team including managing the scheduling and revision of key administrative policies operational procedures and organizational plans. Supports student data integrity within the geographic information systems (GIS) based student transportation software BusPlanner by monitoring investigating and verifying student addresses are accurate and geocoded. Additionally this position is responsible for the compilation and distribution of key stakeholder communications throughout the year including the distribution of specialized student transportation requirements service providers in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Key Responsibilities:

Student Information Management

• Monitor and investigate BusPlanner geocode address errors identify the source(s) of the inaccuracies and contact the school administrative staff to request/communicate the corrective action required in their student information system to rectify the address error.

• Managing submitted Student Travel Plans (STP) ensures compliance with AODA.

• Managing submitted medical peril alert forms and ensuring service providers/drivers have up to date student medical information in the event of an emergency.

• Assist and support new student information management initiatives.

Communications

• Preparing organizing co-ordinating of student/parent information packages for distribution throughout the school year.

• Create annual HSTS school year calendar incorporating Provincial and member boards approved school year calendars and distribute key internal and external stakeholders.

• Maintains/manages up to date contact lists for the HSTS staff and management team including emergency contacts for: HSTS Board of Directors member Boards senior Administrative staff member Boards school staff Bus/Taxi Companies community partners and media.

• Maintain office communication boards and staff quick reference binder documents.

• Review edit and collaborate on social media communications/content.

Supporting the General Manager

• Review and edit confidential documents for the General Manager.

• Managing the scheduling and revision of key administrative policies operational procedures and organizational plans.

• Maintains a log of administrative policy and operational procedure revision dates and ensures reviews are scheduled and completed within set timelines.

• Ensures any revisions are updated internally and externally on the HSTS website and communicated to all applicable stakeholders.

Supporting HSTS Operations Staff

• Provide customer service backup to HSTS Transportation Officers as required through phone and email communications.

• Assist in the annual courtesy seat allocation process through updating of student records and transportation assignments.

• Maintain and track accurate crossing guard location layer within the BusPlanner GIS map.

• Review and edit report data exported from BusPlanner for HSTS reports.

• Coordinating the distribution of specialized busing equipment

• Other responsibilities as required.
  
  

Qualifications:

College diploma in the area of Business Administration (or equivalent).

Two (2) years of experience in a related field.

Sound knowledge of Microsoft Office applications.

Familiarity with GIS maps and/or BusPlanner software would be an assset.

Familiarity with the member board student information system.

Excellent interpersonal and communication skills both verbal and written.

Ability to organize prioritize and complete job tasks in a fast paced environment.

Ability to work independently and as a member of a team.

Applications along with your resume and other supporting documents must be submitted through Apply to Education by 4:00 pm on Monday June 2 2025

Job Category: Management & Professionals - Job Code #

We thank all applicants for their interest in opportunities with the Halton District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position. Communication with short-listed applicants will be made through the email address provided on the applicants Apply TEducation profile page. First consideration for posted vacancies will be given to qualified applicants from the employee group in which the vacancy occurs.

Applicant Self Identification Questions:

As part of the recruitment and selection function the HDSB will collect voluntary self identification data from applicants in accordance with the Ontario Human Rights Code HDSBs Teacher Hiring Practices Administrative Procedure HDSBs Employment Equity Policy and Ontarios Anti Racism Data Standards:

Personal information on this form is collected under the authority of the Anti-Racism Act 2017 S.O. 2017 c. 15 in compliance with the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 c. M.56. In accordance with HDSBs Employment Equity Policy personal information collected on this form will aim to achieve an inclusive diverse and representative workforce. It works intentionally identify and remove barriers for equity-deserving communities at each stage of the hiring process. Encouraging diversity of the workforce in the school board is vital because the workforce should be reflective and representative of the community.

Although hiring policies must adhere the qualification requirements set out in applicable Regulations (eg. Regulation 298 Operation of Schools General) and any applicable collective agreement provisions the Board recognizes the importance of the following when developing its selection and evaluation criteria:

• valuing applicants additional experience lived experience skills backgrounds and perspectives; and

• granting first consideration where the skills ability and qualifications of the applicants are relatively equal applicants who self-identify as members of historically under-represented communities.

We encourage you respond to voluntary applicant self-identification questions. This data will inform our understanding of the diversity of our applicant pool as well as the progress of applicants throughout the hiring process. This data will inform our goals strategies and actions and our progress towards creating and sustaining an inclusive and equitable workforce. Any information that you provide in response these questions will be referred to during the hiring process for this position and will be shared with the hiring manager and/or committee members responsible for the hiring process.

The section includes questions from Ontarios Anti-Racism Data Standards (Standards 2017). The Standards were established to help identify and monitor systemic racism and racial disparities within the public sector. The Standards establish consistent effective practices for producing reliable information to support evidence-based decision-making and public accountability help eliminate systemic racism and promote racial equity (adapted from Ontarios Anti-Racism Data Standards 2017).

Questions about this collection may be directed tDixon Mohammed - Manager Recruitment Selection and Staffing at .

Accommodation:

Upon request we will provide reasonable accommodations for candidates who have temporary or permanent disability or otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect the recruitment and selection process.

Wellness:

The HDSB is committed to providing a respectful and healthy work environment.