Graduate Office Trainee

Training the next generation of scientists is one of the core missions of EMBL. The Internal Scientific Training team coordinates Predoctoral and Postdoctoral Programmes which leverage the interdisciplinary and dynamic scientific environment and together with the Fellows Career Service and the Complementary Scientific Skills Programme provide world class training and career development for our fellows. The EMBL International PhD Programme (EIPP) is widely recognized as one of EMBLs flagship programmes and hosts over 200 PhD students across six sites at any given time

Your role

As an EIPP Trainee you will join the Internal Scientific Training Team working closely with Programme Officer/Graduate Recruitment. You will collaborate closely with the Graduate Office (GO) to support in areas such as graduate recruitment student support and administrative tasks. This role offers the opportunity to gain hands-on experience in academic programme coordination while contributing to the smooth operation of the training responsibilities will include:

PhD Recruitment Support

• Handle applicant inquiries and provide timely responses

• Schedule interviews and arrange on-site visits including coordinating travel arrangements and organizing campus tours

• Process candidate reimbursement forms

Student and Administrative Support

• Assist with internal queries from PhD fellows such as semester fee reimbursements and university registration inquiries

• Support the organization of training and other events as needed

Project Assistance

• Provide support to the GO in ongoing projects or take on a small independent project that aligns with your interests and the teams priorities

You have

• Bachelors or Masters student or a recent graduate with a degree in life sciences education management human resources or a related field

• Strong organisational skills with attention to detail

• Excellent written and verbal communication skills

• Proactive and solution-oriented mindset

• Ability to work collaboratively in a multicultural environment

• Interest in academic programme coordination and supporting young scientists

You may also have

• Experience with event planning and project management

• Experience in academic administration or student support

Benefits of this opportunity

• Gain hands-on experience in academic programme coordination

• Build crucial professional skills in areas such as communication event organisation data handling and stakeholder management

• Contribute to a workplace that appreciates your ideas helping you build confidence initiative and a sense of responsibility

• Be part of a diverse multidisciplinary team and interact with students faculty and staff from across the globe

Contract length

6 months with a possibility of extension

Salary

1500 EUR per month

The successful candidate is responsible for ensuring they have a valid work permit if required and appropriate national health insurance coverage for the duration of the traineeship.

Why join us

Do something meaningful
By choosing a Trainee/Internship at EMBL you can apply your talent and passion to accelerate science and tackle some of humankinds greatest challenges. Please watch the video below to learn more about EMBL and how our work makes a difference. Whatever your role you will be contributing towards these challenges.

Campus life & benefits:

• Flexible working arrangements - including hybrid working patterns

• Free shuttle bus to and from work (Hinxton & Heidelberg)

• On-site library

• Subsidised on-site gym: Hinxton only

• Subsidised on-site cafeteria(s)

• Casual dress code

• Extensive sports and social club activities (on campus and remotely)

• Family benefits: On-site nursery and holiday clubs on campus

• Accident at work insurance
  

What else you need to know

• Diversity and inclusion: At EMBL we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women LGBTQ & individuals from all nationalities.

• How to apply: To apply please submit a cover letter and a CV through our online system. Applications will close at 23:59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date