Executive Assistant
Executive Assistant
Posted on :
28-05-2025
Employer Active
1 Vacancy
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Job Description
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support our CEO and top-level management team. The successful candidate will manage a variety of tasks including travel arrangements expense handling assistance in accounts and HR activities payroll management and vendor management. This role requires a high level of professionalism confidentiality and the ability to manage multiple priorities.
Key Responsibilities:
Travel Management:
- Plan and coordinate all travel arrangements for the CEO and top-level management including flights accommodations and itineraries.
- Ensure all travel-related documents are in order and handle any travel-related issues or emergencies.
Day-to-Day Cash/Expenses Handling:
- Manage day-to-day cash flow and handle petty cash.
- Process and track expense reports ensuring accuracy and compliance with company policies.
Assistance to Accounts:
- Support the accounts department with financial documentation and reporting.
- Assist in the preparation of invoices budgets and financial statements.
Assistance in HR Activities:
- Assist the HR department with recruitment onboarding and employee records management.
- Coordinate and participate in HR meetings and activities as needed.
Payroll Management:
- Oversee the payroll process ensuring timely and accurate payroll .
- Handle payroll queries and resolve discrepancies in coordination with the HR and finance teams.
Handling Employee Disputes:
- Work with the HR department to address and resolve employee disputes and grievances.
- Ensure effective communication and documentation of dispute resolution processes.
Assistance to Top Level Management:
- Provide administrative support to top-level management including scheduling meetings managing calendars and preparing meeting agendas and minutes.
- Handle confidential and sensitive information with discretion.
Personal Secretary to CEO:
- Act as the primary point of contact for the CEO managing communication and correspondence.
- Assist the CEO with personal tasks and errands as required.
Tender Assistance:
- Support the preparation and submission of tender documents.
- Maintain records of tender submissions and follow up on tender processes.
Documentation Management:
- Maintain and organize company documentation ensuring easy retrieval and secure storage.
- Assist in the preparation and distribution of reports presentations and other documents.
Vendor Management:
- Manage relationships with vendors and suppliers ensuring timely delivery of goods and services.
- Negotiate contracts and handle procurement processes.
Qualifications:
- Bachelor s degree in Business Administration Management or a related field.
- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle confidential information with integrity and professionalism.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
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Employment Type
Full Time
Key Skills
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