Property Management Administrative Assistant (ZR_23648_JOB)
Property Management Administrative Assistant (ZR_23648_JOB)
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
2-3years
USD 3 - 600
1 Vacancy
Job Description
This is a remote position.
Join a growing property management company in New York that oversees 11 cooperative and condominium buildings with over 2000 residential units. The company is expanding and focuses on smooth operations timely maintenance and clear communication with residents. It s a great chance to make an impact in a fast-paced real estate environment. Our client is seeking a Property Management Administrative Assistant to support daily operations. You ll work closely with the property manager to handle resident communication vendor coordination and inspection scheduling across multiple buildings. The role offers a mix of routine admin tasks and project-based work with opportunities to take ownership of key processes.
Make professional outbound calls to residents for payment collection and fee follow-ups
Send bulk email notices to residents (up to 200 at a time) regarding payments and updates
Maintain spreadsheets tracking payment status and collection activity across properties
Schedule inspections (e.g. boilers elevators) with certified service companies
Track vendor proposals and ensure required certifications are up to date
Manage multiple ongoing projects across 11 properties ensuring deadlines are met
Occasionally assist with personal administrative tasks for the property manager
Generate reports on completed tasks and ongoing projects for regular check-ins
Keep detailed records of all communications and activities
2 3 years of administrative experience ideally in real estate property management or customer service
Excellent phone and communication skills especially when handling payment-related calls
Strong proficiency with spreadsheets and email management tools
Ability to manage multiple projects while staying organized and detail-oriented
Experience coordinating with vendors and managing schedules
Familiarity with VoIP tools like Zoom Phone RingCentral or Google Voice
Highly organized and capable of meeting deadlines independently
Professional and reliable in communication with residents vendors and team members
Willingness to support personal admin tasks as part of a comprehensive support role
HMO coverage available for eligible locations
Permanent work-from-home setup
Immediate start available
Steady freelance opportunity
2 3 years of administrative experience, ideally in real estate, property management, or customer service Excellent phone and communication skills, especially when handling payment-related calls Strong proficiency with spreadsheets and email management tools Ability to manage multiple projects while staying organized and detail-oriented Experience coordinating with vendors and managing schedules Familiarity with VoIP tools like Zoom Phone, RingCentral, or Google Voice Highly organized and capable of meeting deadlines independently Professional and reliable in communication with residents, vendors, and team members Willingness to support personal admin tasks as part of a comprehensive support role
Education
N/A
Employment Type
Full Time
