Senior Accounting Assistant
Senior Accounting Assistant
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Job Description
Job Summary
- Under general supervision take the lead and/or perform difficult and specialized clerical accounting financial and statistical work in identifying discrepancies and correcting accounting records documents and reports; make journal entries and reports and reconcile and balance accounts; perform related duties as assigned.
Examples of Duties
The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
Prepare periodic reports summarizing aggregate expenditures such as salary accounts labor distribution categorical programs monthly quarterly or annual reports. E
Review and correct salary and benefit account codes and post corrections to journals to ensure that salaries are charged to the proper fund. E
Review time sheets and time cards for accurate coding; correct codes and assign to proper salary accounts. E
Provide object codes and account numbers upon request. E
Summarize cash flow report and reconcile with bank funds for reports on the status of the general fund. E
Check revolving fund vouchers and returns to originator for completion and correction or forward to accounts payable for preparation of a warrant. E
Check codes and account numbers of maintenance job cost records to ensure charges are assigned to proper accounts; correct errors or review source document and notify budget branch or originators of needed corrections. E
Prepare journal vouchers to authorize release of encumbrances for expenditures; enter data into computerized system. E
Calculate transportation trip costs and prepare journal vouchers to make debits and credits to appropriate accounts. E
Effect appropriation transfers upon receipt of authorized signatures; enter changes via on-line computer system. E
Prepare worksheets on expenditures receipts and the status of cash in banks and District funds. E
File and maintain files of documents reports and records. E
Operate a computer terminal to input data calculate data and generate reports. E
Operate office machines and equipment such as a ten key calculator personal computer and multi-line telephone. E
May serve in a lead role in guiding and assisting other accounting personnel in accomplishing assigned work.Note: At the end of some of the duty statements there is an italicized E which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.
Employment Standards
Knowledge of:
Accounting and bookkeeping principles and practices including double entry bookkeeping.
Methods and practices of financial record keeping.
Modern office practices procedures and equipment.
Data entry devices and uses.
Computerized accounting systems personal computer and keyboard.
Computer software applications including spreadsheets.Ability to:
Perform basic accounting clerical work.
Make arithmetic calculations quickly and accurately.
Prepare monitor and maintain assigned accounts and reports.
Train and provide work direction to others.
Understand and follow oral and written directions.
Meet schedules and timelines.
Communicate effectively in person or telephonically on accounting processes or procedures.
Explain in simple terms complex accounting processes or procedures.
Operate office machines such as a ten key calculator and computer terminal.
Establish and maintain effective working relationships with others.Education and Training:
Equivalent to graduation from high school. Completion of at least nine semester units of college level introductory accounting courses is required.
Experience:
Three years of full-time financial or statistical record keeping work one of which is preferably in a public agency.
Any other combination of training and/or experience which demonstrates that the applicant is likely to possess the required skills knowledge and abilities may be considered.
Special Requirements
WORKING ENVIRONMENT
Office environment.
Frequent interruptions.
PHYSICAL DEMANDS
Seeing to read review and assure accuracy of financial statements and reports.
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Hearing and speaking to exchange information in person or telephonically.
If you have questions regarding your applications or the recruitment process you may contact: or .Nondiscrimination Statement: The Long Beach Unified School District prohibits unlawful discrimination harassment (including sexual harassment) intimidation or bullying targeted at any student or employee by anyone based on the student or employees actual or perceived race color ancestry nationality national origin immigration status ethnic group identification ethnicity age religion marital status pregnancy and related conditions parental status physical or mental disability medical condition sex sexual orientation gender gender identity gender expression or genetic information or association with a person or group with one or more of these actual or perceived characteristics.
For questions or complaints contact Equity Compliance Officer: Steve Rockenbach Director of Employee Relations1515 Hughes Way Long Beach CA 90815 and Title IX Coordinator: Kimberly Dalton Director of Human Resource Services 1515 Hughes Way Long Beach CA 90815 and 504 Coordinator: Jenny R. Acosta Program Administrator 2221 Argonne Ave LB 90815
If you have questions regarding your applications or the recruitment process you may contact: or .
SELECTION PROCEDURE:
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicants training background and experience; evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
Required Experience:
Senior IC
Employment Type
Full-Time
