Administrative Assistant 3 - Area Business Manager

*This position may be eligible for the statutory increase July 1 2025*

Montana Department of Natural Resources and Conservations mission is to help ensure that Montanas land and water resources provide benefits for present and future generations.

The DNRC believes employees are their most important asset. The DNRC empowers employees to exercise professional judgment in carrying out their duties. Employees are provided with the training and tools necessary to achieve the mission. Both team effort and individual employee expertise are supported and sustained.

Core Values:

The Montana Department of Natural Resources and Conservations Forestry and Trust Land Division recognizes that building a collaborative professional and inclusive work environment is critical to fulfilling our mission of managing protecting and promoting stewardship of Montanas forests and lands for the benefit of current and future generations and our trust beneficiaries. We hold ourselves to these high standards as we are accountable to the people of Montana.

• We value and respect each other.
• We create collaborative work environments.
• We build and maintain strong relationships.
• We practice accountability.
• We celebrate our successes and take pride in our work.

Essential Functions (Major Duties or Responsibilities): These job functions are the essential duties of the position and are not all-inclusive of all the duties the incumbent may be assigned.

*Join a dynamic and exciting team of Natural Resources professionals working on the beautiful landscapes of western Montana.*

Work Unit Overview:
Area and Unit offices implement integrate and prioritize the programs for seven different agency bureaus (Ag and Grazing Management Forest Management Fire Protection Real Estate Management Forestry Assistance Minerals Management Good Neighbor Forestry and Financial Management). This involves the management of state-owned land which includes land use authorizations leases forest product sales timber stand improvement brush disposal projects and direct wildland fire prevention and suppression services and response to other agency fires including those within the county cooperative fire program. Responsibilities also include providing forest management assistance to private landowners the USDA Forest Service and DOI Bureau of Land Management administration of Montanas Fire Hazard Reduction Law for landowners administering forest practice laws and other field work.

Job Overview:
The Area Business Managerimplements and coordinates a variety of fiscal and program administration activities for the Southwestern Land Office (SWLO). Duties include performing Area accounting budgeting and related fiscal activities; performing SWLO administrative operations (e.g. contract administration procurement personnel data management fire business administration etc.); and providing administrative and technical support to internal and external customers. The position reports to the Area Manager and supervises temporary personnel as needed.

Fiscal Operations:
Perform Area accounting budgeting and related fiscal activities to ensure the accuracy and compliance of accounting and budget transactions and provide managers with information necessary for effective budget administration.

Administrative Operations:
Perform SWLO administrative operations (e.g. contract administration procurement personnel data management fire business administration etc.) to ensure Area responsibilities are upheld and to ensure the efficient use of resources in compliance with state and federal regulations and best practices in business administration.

Customer and Administrative Support:
Provide administrative and technical support to internal and external customers to meet their needs and program requirements in an efficient manner.

APPLICATION MATERIALS REQUIRED FOR THIS POSITION ARE:

• Online State of Montana application
• Resume
• Cover Letter

HELPFUL HINT:You must check the relevant document box to ensure your attachments are uploading correctly to the specific application.

Benefits:

• Paid Vacation Sick Leave and Holidays
• Health Dental Prescription and Vision Coverage
• Retirement Plans
• Public Service Loan Forgiveness (PSLF) Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here learn more and see if you may qualify!