Attendance Administrative Assistant (SY 25-26)

Job Overview

This is general clerical and secretarial work performed in a school. An employee in this class performs varied office operations requiring well-developed office skills. Assignments typically consist of one or more activities performed in school main offices such as attendance record keeping processing administrative actions (time and attendance reports and personnel actions) and producing complex word processing documents for teachers.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Responds to request for information made from the public parents staff and or other interested parties.
• Answers questions within area of authority; directs callers/visitors to appropriate location or staff member.
• Directs and participates in daily attendance work required to keep accurate school attendance records.
• Receives students in attendance office: prepares and issues admit slips to class permits to leave school early hall passes and tardy slips.
• Prepares and prints school attendance reports and lists for distribution to teachers and other staff members
• Updates attendance forms attendance cards etc. for changes in enrollment.
• Contacts parents to verify student absences.
• Complies and computes data and prepares a variety of records reports and other correspondence related to student attendance matters and reporting.
• Confers and consults with students parents staff judicial agents social services and other appropriate parties regarding student attendance matters.
• Prepares a variety of general and specific correspondence logs paperwork forms and or other related information to ensure accuracy and completeness.
• Files documents of a routine and confidential nature alphabetically numerically or by other prescribed methods established with filing systems.
• Makes copies and or sends documents electronically by fax or via mailing.

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High school diploma or GED

Experience

General office or secretarial experience

Licenses and Certifications

NA

Knowledge Skills and Abilities

• Demonstrated effective oral and written communication skills
• Strong organization and interpersonal and decision-making skills
• Ability to make all families feel welcome in the school and the community
• Ability to work efficiently and ensure accurate data entry
• Exceptional customer support skills
• Demonstrated ability to ensure confidentiality discretion and sensitivity to diverse family situations
• Ability to work at a fast pace and ability to multitask

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job the employee is regularly talking expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately loudly or quickly. The employee must possess normal cognitive abilities including the ability to learn recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects.

Reports To: Principal

FLSA Status: Non-Exempt

Months/Days/ Hours 11 Months/ 221 Days/ 7.5 Hours

Salary Level: Non-Exempt Level 5

Salary Scale: Range:$22.84 - $29.31