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You will be updated with latest job alerts via email$ 41000 - 56000
1 Vacancy
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Position Summary:
Florida Atlantic Universitys College of Medicine is seeking an Executive Assistant to the Dean - Boca Raton FL.
The Executive Assistant to the Dean of the College of Medicine plays a critical role in providing comprehensive administrative support to the Deans office. This position is responsible for managing a wide range of administrative communication and coordination tasks to ensure the efficient operation of the Deans Office and to support the Colleges strategic initiatives.
Summary of Responsibilities:
Ensure a welcoming and professional environment for fellow FAU employees students visitors and guests.
Manage calendars appointments and meetings ensuring optimal time management and prioritization of tasks.
Process and prepare spending and travel authorizations and expense reports/ reimbursement requests. Assist in managing the office phone bills for the Deans office Marketing & Communications Staff Affairs phone bills and record keep the phone verification forms. Ensure staff submit their monthly verifications in a timely manner.
Organize schedule and prepare materials for meetings committees and special events involving the Deans Office. Attend meetings as needed take minutes and distribute follow-up action items.
Provide backup as assigned including to review and approve Human Capital Management (HCM) actions via Workday such as job requisitions hire requests job changes one-time payments data changes EESP requests essential personnel designations outside business activities etc.
Investigate and resolve problems and ensure that questions are handled in a professional and timely manner. Respond to confidential and sensitive information requests from the Provosts Office as assigned by the Dean conduct research resolve issues and ensure established deadlines are met.
Respond promptly and professionally to incoming and outgoing communications including phone calls emails and mail and respond to inquiries as appropriate. Disseminate general information about the College programs events and services to visitors and callers. Maintain up-to-date knowledge of College activities to provide accurate and timely information.
Draft edit and proofread correspondence reports presentations and other documents (often of a highly sensitive and confidential nature) on behalf of the Deans Office.
Maintain confidential files records and documents related to College initiatives projects and administrative matters.Create and manage filing systems both physical and electronic to ensure easy access and retrieval of information.
Coordinate Deans Conference Room reservation requests promptly and efficiently.
Administer organize schedule and provide logistical support for meetings group visits and luncheons involving the Deans Office.
Liaise with the Provosts Office and IEA as needed. Provide backup assistance as assigned by the Dean.
Perform additional responsibilities and support special projects as needed in alignment with the evolving needs of the Dean and the College of Medicine.
The College of Medicine at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAUs amazing offers visit us at Living in Palm Beach County:
The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Qualifications:
A high school diploma and five years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Salary:
$41000 - $56000 per year.College or Department:
COM: Administrative & Financial OperationsLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8 a.m. - 5 p.m. Occasional evenings and weekends as needed.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Full-Time