Administrative Support Specialist
Administrative Support Specialist
Posted on :
26-05-2025
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1 Vacancy
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Job Description
BrightFarms is The Place to Grow!
At BrightFarms were on a mission to revolutionize the way leafy greens are grown. But we dont just want to grow great tasting greens we want them to do good as well: for the planet for the health of people and for the well-being of our employees. We give BrightFarmers the tools training support and opportunities they need to do better for themselves and the world every day. Because when you do good for your people they do good for the world.
BrightFarms is a national leader in the booming indoor farming industry transforming how produce is grown and delivered with its expanding network of high-tech sustainable hydroponic farms. We currently operate six high-tech greenhouse farms with three new regional greenhouse this year. BrightFarms fresh lettuce options from classic greens to crunchy mixes and salad kits are available in more than 4500 retail stores across the East Coast and Midwest.
The Administrative Support Specialist is responsible for performing a wide variety of administrative and clerical tasks to support Managers and employees as well as the Cox Farms Discovery Center. This role also serves as the first point of contact for visitors ensuring a welcoming and informative experience of both the Discovery Center and the Greenhouse. In addition this role involves managing front desk operations and assisting guests.
Specifically you will:
BrightFarms is a national leader in the booming indoor farming industry transforming how produce is grown and delivered with its expanding network of high-tech sustainable hydroponic farms. We currently operate six high-tech greenhouse farms with three new regional greenhouse this year. BrightFarms fresh lettuce options from classic greens to crunchy mixes and salad kits are available in more than 4500 retail stores across the East Coast and Midwest.
The Administrative Support Specialist is responsible for performing a wide variety of administrative and clerical tasks to support Managers and employees as well as the Cox Farms Discovery Center. This role also serves as the first point of contact for visitors ensuring a welcoming and informative experience of both the Discovery Center and the Greenhouse. In addition this role involves managing front desk operations and assisting guests.
Specifically you will:
- Greet visitors ensure proper check-in and inform the appropriate point of contact upon arrival
- Handle emails visitor bookings and inquiries for both the Discovery Center and Greenhouse
- Assist with scheduling tours coordinating services to include catering needs and supporting Discovery Center and Greenhouse events
- Maintain a tidy and organized receptionist area
- Prepare reports presentations and correspondence on behalf of the General Manager as well as perform data analysis as needed
- Serve as a liaison between the Cox Farms team and BrightFarms as it relates to tours and visitors
- Control inventory and order all consumable supplies
- Maintain an accurate record of expenses and spending to support budget management
- Manage miscellaneous orders requested by Supervisors and Managers
- Assist with Alchemy Training for new hires needing refresher courses
- Maintain the training tracker and records including documentation from New Hire Orientation (NHO) and on-the-floor training
- Issue lockers badges boots gloves and thermal balaclavas to new hires
- Organize training sessions employee celebration events and community engagement initiatives.
- Support hiring events and maintain the Discovery Center and Greenhouse Calendar
- Manage relationships with the landscaping company vending services and Unifirst
- Coordinate packages and shipments with FedEx and Amazon
- Process invoices for Accounts Payable and request new items to be added to
- Create and distribute signs and badges as required
- Manage internal and external correspondence related to Discovery and Greenhouse operations
The Ideal Candidate:
- Bachelors degree in business administration communications or a related field or equivalent experience
- Prior experience in administrative roles
- Proficient in Microsoft Office 365 suite
- Excellent written and verbal communication for professional correspondence
- Ability to prioritize tasks and manage multiple deadlines efficiently
- Ability to interact professionally with others
Come grow with us - the future is BRIGHT!
BrightFarms is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individuals age race color religion or creed national origin or ancestry sex (including pregnancy) sexual orientation gender gender identity physical or mental disability veteran status genetic information ethnicity citizenship or any other characteristic protected by law.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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